ADDENDUM #4.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

ADDENDUM NO.: 4 DATE: 7/11/2024

RE: ITB#: DOT-ITB-24-7023-EG

ITB TITLE: TRAFFIC SIGNAL MODIFICATION AND REPAIR SERVICES FOR

DISTRICT 7.

OPENING DATE: July 22, 2024

Notice is hereby given of the following changes to the above-referenced ITB:

1. CHANGE: EXHIBIT “A”, SCOPE OF SERVICES. CHANGES AND ADDITIONAL

LANGUAGE ARE HIGHLIGHTED IN YELLOW.

2.0 SERVICES TO BE PROVIDED

Re-span of existing span wire assembly at locations to be determined.

This work includes replacement of the span wire, disconnects, and other ancillary equipment (furnish, install, and remove existing), but does not include signal heads. This work does not include replacing strain poles. No poles will be replaced. The span shall be a two-point attachment. The unit is per span, e.g. a box span location would have four spans, while a diagonal span would have one span.

Modification of signal head assemblies.

This work is expected to involve the replacement of five-section signal heads with flashing yellow arrow displays at locations to be determined. Signal heads shall be aluminum.

Work may include installing backplates, brackets, wiring, disconnect hangers, and other required signal head auxiliary parts. The Vendor shall be responsible for all related work, including modification of traffic controller assemblies to accommodate signal modifications.

Miscellaneous work.

This work is labor only. Materials, if needed, will be provided by the Department and installed by the Vendor. Work includes, but is not limited to, setup, installation, modification, integration, and testing of signal equipment including:

o Vehicular signal assemblies.

o Pedestrian signals and beacons.

o Detection systems.

6.0 STANDARD HOURS OF OPERATIONS

At times the Vendor may be required to work outside normal work hours to accomplish specific repairs, as some work may require overnight or off-peak times to ensure safe work zones and reduction in delay to the public. Standard hours of operation are Monday through Friday from 8:00 a.m. – 5:00 p.m. but work shall be performed at a time when it is safest in the work zone and less disruptive to traffic. Generally, work requiring lane closures are done after 10:00 p.m.

11.1 STATUS REPORTS

The Vendor shall maintain complete and accurate records, in electronic file acceptable to and approved by the FDOT for all system maintenance activities and any other events relating to the contract. All documentation shall be available for the FDOT upon request.

Project records, files, and equipment owned by the FDOT shall be delivered to the FDOT within 30 calendar days prior to the end of the contract.

Following each TWO, the Vendor shall prepare and deliver to the FDOT Contract Manager a summary of the work that was completed, including any changes that were made to the existing equipment and any parts that were installed. The summary shall include photos showing the completed work, if applicable. Special notes, recommendations, and equipment warranty records (if available) shall be included as part of the summary.

It shall be the Vendor’s responsibility to keep complete and accurate records of all work activities and all other events relating to this contract, which shall be provided to FDOT upon request. Project records shall include, but not be limited to, such items as status reports, meeting notes, cost proposals, invoices, current and historical inventory records, locate tickets and reports, updated as-built plans, time sheets, and Vendor’s staff records. Project files shall contain all correspondence to and from the Vendor and subcontractors; consultants;

manufacturers; equipment Vendors; local, state, and federal agencies. These files shall also include all materials information obtained by or given to the Vendor. All records shall be categorized and organized by date, activity, and subject. Paper documentation shall be scanned into an electronic format and become part of an electronic document repository.

The project files shall be established such that they can be delivered to the FDOT Contract Manager.

2. TECHNICAL QUESTIONS AND ANSWERS.

1) Question: Sir, we were simply wondering if the project can be performed with a Business Tax Receipt (Occupational License) from St Lucie County, Florida or requires a higher degree of licensure.

Answer: Please refer to invitation to bid package, specifically Exhibit A, Scope of Services, Section 8.

2) Question: Also, we wonder if we are permitted to partner with other firms to accomplish the project.

Answer: Please refer to invitation to bid package, specifically Exhibit A, Scope of Services, Section 5.

3) Question: Is signal wire required for bid items 1-3 and 4-6?

Answer: For items 1-3, yes. For items 4-6, signal wire may be required, but will depend on location. Please see Exhibit A, Scope of Services, Section 2.

4) Question: Are disconnects required for bid items 1-3 and 4-6?

Answer: For items 1-3, yes. For items 4-6, disconnects may be required, but will depend on location (these items include installing signal heads on both span wire and mast arms). Please see Exhibit A, Scope of Services, Section 2.

5) Question: Does D7 have a preference regarding the composition of the signal heads? Aluminum or Polycarbonate?

Answer: Please refer to Addendum #4, Section 1 (above).

6) Question: Can we reuse the eyebolt or do we need all new hardware with span wire replacement?

Answer: No, all new hardware and replacement of the eyebolt shall be required.

Please refer to the invitation to bid package, Exhibit A, Scope of Services, Section 2.3.

7) Question: Does D7 have a span wire size specification for the different lane configurations?

Answer: For span wire replacement, the contractor shall match the existing condition for structural elements such as the span wire size.

3. PRE-BID MEETING POWERPOINT PRESENTATION (PDF) IS ATTACHED.

Bidders must acknowledge receipt of this Addendum by completing and returning it to the Procurement Office, by no later than the time and date of the bid opening. Failure to do so may subject the bidder to disqualification.

Enrique Garcia Procurement Agent

Bidder

Address

Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Florida Department of Transportation

Pre-Bid Meeting

DOT-ITB-24-7023-EG

TRAFFIC SIGNAL MODIFICATION AND REPAIR SERVICES FOR DISTRICT 7

Types of Work – Re-span

Re-span of existing span wire assembly at locations to be determined

Replacement of:

Span wire

Disconnects

Other ancillary equipment, not including signal heads

Furnish, Install, and Remove Existing

Does not include replacing poles

Span will be two-point attachment

Units: per span, e.g. a box span is four spans, diagonal span is one span

Types of Work – Re-span

EXAMPLE

Total: Paid as 4 Spans

1 Span 1 Span

1 Span

Types of Work – Re-span (Box)

1 Span

6 Lanes Width

2 Lanes Width

Types of Work – Re-span (Box)

6 Lanes

2 Lanes

Types of Work – Signal Head Modifications

District goal: support Flashing Yellow Arrow program, replace 5-section heads with 4-section FYA

Add and remove signal heads, adjust signal head locations

Work may include installing backplates, brackets, wiring, disconnect hangers, and other required signal head axillary parts, and modification to the controller to accommodate changes

Likely to require mounting signal heads to the mast arm uprights

3-section FYAs may also be used, pending Central Office approval

Typical assignment –

Replace an existing 5-section signal head with an FYA:

Will be given locations and concepts by FDOT

Remove existing 5-section head

Add 4-section head

Add required additional 3-section head

Adjust signal head locations and/or sign locations as necessary (labor to be paid as “Miscellaneous Work”)

Location #2: US 19 & Ranch Rd (Westbound)

Existing

Notes:

• Number of Approach Lanes: 2 (1 left + 1 through)

EXAMPLE

Types of Work – Miscellaneous Work

“Everything else”

Labor only, materials will be provided by FDOT if needed

Setup, installation, modification, integration, and testing of signal equipment, such as:

Vehicular signal assemblies

Pedestrian signals and beacons

Detection systems

Will be combined with “Signal Head Modifications” as needed to accomplish work not covered under that item, such as moving existing signs and signal heads

Types of Work – Miscellaneous Work