Addendum 3 RFP55-072924 Custodial Services .pdf
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- Attached to
- Custodial Services
- Solicitation number
- 55-072924
- Issued by
- Watauga County, Boonville Town, North Carolina
About this file
This document is an Addendum to Request for Proposal RFP# 55-072924 for Custodial Services issued by Appalachian State University in the State of North Carolina. The addendum provides floor plans, questions and answers related to the scope of work, which includes custodial services for the university's facilities, including coverage for sporting events. The bid submission deadline is August 21, 2024, and the contract will be an open market commodity contract. The university is seeking recommendations from vendors on the appropriate FTE count and shift schedules to meet the changed scope of work.
The addendum also notes that vendors are encouraged to emphasize any donations, promotions, or signing bonuses in their cost proposals, which will be evaluated as part of the criteria. The university is open to vendors including medical benefit costs in the total yearly proposal cost or billing it separately as a direct pass-through. The current annual contract amount is not provided, but the university indicates it would like to see the vendors' proposed pricing based on the revised scope of work.
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ADDENDUM #3: Floor plans, questions and answers, and criteria note.
STATE OF NORTH CAROLINA
Appalachian State University
Refer ALL Inquiries regarding this RFP to:
Chad Hicks hicksce@appstate.edu
Ph: 828-262-4004
Request For Proposal RFP# 55-072924
Bids will be publicly opened: August 21, 2024
Contract Type: Open Market
Commodity Description: Custodial Services
Using Agency: Appalachian State University
This addendum is issued to:
RFP55-072924 Custodial Services
Floor plans:
Questions and answers:
RFP55-072924 Custodial Services Questions and Answers
Would offering this service as a minority business be an alternate Proposal? No
How may air filters have to be replaced?
None
If additional staff is needed/requested outside what is in the RFP for Football games or other events will that be billed seperately?
Yes
Will parking passes be issued for the cleaning staff or will vendor be responible for the cost?
Vendor is responsible for the cost.
During the meeting it was said floor plans will be sent out can those include sq footage?
Yes.
1. Can the university please provide maps and square footages of the facilities that are in the scope of work? Included in addendum
2. Can the university please provide a schedule with all the football games that will take place?
Yes, we will not start a new contract with anyone until after January.
3. Is the contractor expected to provide staff during and after sporting events other than football as well?
i.e., baseball, tennis, field hockey, soccer, etc.
Yes, most of the work can be done during the work day at baseball, tennis, field hockey and soccer. Football requires staff pre-game, during, and post-game.
4. Is the contractor expected to provide a vehicle to move equipment/supplies or is this something that would be provided by the university?
The university can help within reason. You are expected to have adequate equipment at each facility.
5. Are there any periods throughout the year where custodial staff will not be expected to work?
Some University holidays.
6. Are there any holidays that custodial staff would be expected to work? If so, what are these holidays?
Yes, it changes every year but typically Thanksgiving weekend, memorial day, labor day, new years eve and new year's day to name a few.
7. Can the university please provide a list of holidays that are recognized by the university?
The list is below. However, the athletics department still has events during holidays.
January 1, 2024 Monday New Year's Day
January 15, 2024 Monday Martin Luther King, Jr. Birthday
March 29, 2024 Friday Good Friday
May 27, 2024 Monday Memorial Day
July 4, 2024 Thursday Independence Day
September 2, 2024 Monday Labor Day
November 28 & 29, 2024 Thursday & Friday Thanksgiving
December 23, 2024 Monday State Holiday-Veteran''s Day (Observed)*
December 24, 25 and 26, Tuesday, Wednesday and Thursday
State Holiday-Christmas*
December 27, 30 and 31, Friday, Monday and Tuesday University Winter Break Closure**
8. Can the university please provide the current FTE count that the current contractor provides for first shift and second shift routine cleaning? Is the university currently satisfied with this FTE count?
The scope of work has changed significantly so we would like to see what you recommend in your proposal.
9. Would the university like for us to include the sporting event coverage in the total yearly proposal cost, or would it be preferred if the sporting events were billed separately?
Include sporting events
10. Would the university prefer the contractor to include medical benefit costs for the employees into the total yearly proposal cost, or bill it separately as a direct passthrough dependent on the number of employees that choose to take medical benefits?
We are open either way. Please include it in your proposal.
11. Are there any weekend hours that custodians would be needed for throughout the year? If so, can you please provide the average number of weekend hours per year?
Yes, many. Most athletic events are during the weekend.
12. What is the total cost that the university currently pays for these services each year?
Do you happen to have a flooring type breakdown (i.e. Carpet, VCT, Tile, Concrete, etc.) in square feet?
We would like to see your pricing based on the scope of work. We do not have a flooring type breakdown.
Can you provide the current staffing numbers per shift and shift times that are currently working well for the facility?
The scope of work has changed significantly so we would like to see what you recommend in your proposal.
What is the current annual contract/budget for this contract?
The scope of work has changed significantly so we would like to see what you recommend in your proposal.
What are the areas you like to see improvement with a new vendor?
We have been satisfied with our current vendor. The state makes us issue the RFP periodically.
Are there any significant changes from the previous solicitation?
Yes, several. See scope of work.
Will the vendor be permitted to use a washing machine on site for cleaning of rags, mops, etc.?
The athletics equipment staff will assist with this.
What is the maximum height required for interior windows to be cleaned?
Approximately 20 feet.
The RFP states “Football games are accounted for separately in this RFP”. Can we get the number of home games we should estimate per year?
6 games per year with the chance of hosting the conference championship.
Are there any non-football events we should also be aware of in the facility?
Yes, several different events.
RFP states “Athletics reserves the right to require a higher level and/or staffing during non-scheduled contract hours in the event of an emergency, events being hosted in the building, etc.” Are we supposed to provide an hourly rate for additional services?
Yes
3.4 EVALUATION CRITERIA (note)
Additional note – Vendors are urged to emphasize any donations, promotions, or signing bonuses in their cost proposal. As mentioned in the Prebid meeting, please include this as an additional line or reference in your proposal, not subtracted from your proposal price to reflect a lower cost.
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