Addendum_3_RFP2025-006_Emergency_Response_and_Recovery_Services_4.21.25.pdf

April 21, 2025

Addendum No. 3

Project: Emergency Response and Recovery Services Bid No: RFP2025-006

TO ALL PROPOSERS:

The following items are clarifications, corrections, additions, deletions and / or revisions, which shall take precedence over the original documents.

Question 1: When was the last time the City had a contract activation for Debris Removal? How many CYs were removed?

Answer: See answer to question 10 and 12 of addendum 1.

Question 2: Has the city determined which landfill(s) can be used? If so, please provide locations.

Answer: The landfills are chosen by the contractor based on availability and location. Most waste generated by Kissimmee is hauled to the JED Solid Waste Facility in Holopaw, 1501 Omni Way, Saint Cloud, Florida 34773.

Question 3: Has the city determined where possible DMS will be? If so, please provide locations.

Answer: There are two possible locations. The entrance to the primary DMS is located near the 2864-2620 block of W Pershing Street at Clay Street (28.283892, -81.430719).

The entrance to the second alternative location is at Southeast corner of Thacker Avenue and Carroll Street (28.323867, -81.425212).

Question 4: Will annual contract price increases based on Consumer Price Index (CPI) be allowed?

Answer: Yes, all price increases will need City Commission approval.

Question 5: Can the City provide which contractor held the previous or holds the current contract for the services requested in this solicitation with pricing?

Answer: Primary contractor Crowder Gulf and secondary contractor Southern Disaster

Recovery

Question 6: Will there be a public bid opening? And if so, can you please provide call in #, zoom/Webex link or similar for the responding bidders to be present?

Answer: Bid opening is an in-person meeting on 5/1/2025. Location and time are on page 1.

Question 7: Does the City have a monitoring firm contracted? If so, which monitoring firm?

Answer: RFP2025-007 Disaster Debris Monitoring is currently advertised for this service.

Question 8: Can the City confirm that Section H Data Management and Documentation would be facilitated by the monitoring firm contracted?

Answer: Documentation and reporting are required for both the emergency response contractor and the monitoring firm.

Question 9: If the City cannot provide answers to the questions prior to 4/23, would the City consider pushing back the due date to accommodate updates per the addendum and allow adequate mailing time?

Answer: Answers should be completed prior to 4/23.

Question 10: There are multiple inconsistencies in the terms of the RFP and the contract provided on pages 36-59ish. Particularly pertaining to payment terms and insurance requirements. Can the City please confirm which terms control?

Answer: If referring to the Commercial Liability Insurance, Business Automobile Liability and

Workers Compensation requirements, the amounts listed in the Sample Contract will be required (Page 5 of 36). Specifically, $500k rather than 300K for Workers Comp.

Question 11: There are conflicting terms stated in the documents - 2-year term with 2 additional

2 year renewals and 1 year term with 4 one year renewals. Which is correct?

Answer: 1 year term with 4 one-year renewals.

Question 12: If the pricing sheet is provided after the question deadline, would the City consider extending the question deadline?

Answer: The pricing sheet was provided with addendum 1.

Question 13: Would the City consider increasing the page limit for the submission to allow for all the required information to be included?

Answer: In order to accommodate all proposals, the City will increase the accepted page count from 30 double-sided to 50 double-sided pages.

Question 14: Can you confirm that the following documents do not count toward the page limits:

a. Title Page

b. Table of Contents

c. Document showing Authority to Bind the Company by Signatory

d. Required documents listed on page 38 – Summary of Documents to be

Submitted with Proposals?

e. In Submission Requirements Tab 5 – Qualifications you state that Resumes may be included as an appendix. Is the appendix excluded from the page count?

Answer: ONLY Cover sheets will NOT be counted as a page.

Question 15: Due to the length of the following documents, will the City allow these documents to be included as an Appendix and not be included in the page count?

• Safety Plan as requested in Submission Requirements Tab 5 – Qualifications:

f. Provide your firm's safety plan. Include handling of hazardous materials.

• Comprehensive Equipment List to respond to Submission Requirements Tab

5 – Qualifications: Contractors are required to submit ….. and inventory of existing equipment, and c. What types of equipment do you own or have access to? How old is the equipment?

Answer: No

A. ACKNOWLEDGMENT OF ADDENDA:

1. The proposer shall acknowledge receipt of this addendum by completing the applicable section in the RFP. The Proposer shall submit said Form with the proposal.

2. All other terms and conditions of the RFP remain unchanged.

Brandon Durango Procurement Manager

ACKNOWLEDGMENT OF ADDENDA NO.(S) _________ (IF APPLICABLE)

(Signature)

COMPANY NAME _______________________________________

COMPANY ADDRESS _______________________________________

BY: _________________________ DATE:________________________

(signature)

_____________________________ EMAIL:_______________________

(typed name/title of signer)