Addendum 3.docx

Addendum No. 3

OregonBuys bid number: S-DASOBO-00015416

ODE SMART

ODE Statewide Modernization and Allocation Resource Technology (SMART)

ADDENDUM 3

February 11, 2026

PURPOSE

The purpose of this addendum is to notify the proposers who have submitted a proposal to this RFQ the outcome of the evaluation process for Round 1 - Competitive Range and to confirm next steps in the evaluation process. Round 2 – Interviews and Best-and-Final Offer (BAFO).

Round 2- Interviews will be scheduled with the Proposers ranked in the top three (3) Competitive Range and the Evaluation Committee. The scores from these interviews will be added to each Proposer’s existing Round 1 score calculation to determine updated total scores and rankings. Following the interviews, each Proposer within the Competitive Range must submit a Best-and-Final Offer (BAFO) no later than five (5) business days after the interview concludes. BAFO pricing will be rescored and will replace the Proposer’s original price score from Round 1 in the recalculation of total scores.

The addendum includes the following:

1. Competitive Range

2. Round 2 – Interview Questions and Request for Best-and-Final offer

1. Competitive Range:

The Evaluation Committee evaluated responsive Proposals in accordance with the RFQ, Round 1 Ranking of Proposers. There were 1,125 points available for scoring through the Submittal Requirements and Price Proposal Submission. The proposal scores have been compiled, and Proposers and their scores are listed below in ranked order.

Competitive Range Determination, If DAS SPS, in its sole discretion, determines that one or more additional rounds of competition is necessary, DAS SPS will select a Competitive Range to indicate the Proposers that will be invited to participate in a subsequent round.

The Competitive Range has been determined by a natural break in the distribution of scores, the top three (3) highest scored proposers will move on to Round 2- Interview Questions and Request for Best-and-Final offer.

2. Interview Process, Format, & Best-and-Final Offer (BAFO):

Following issuance of this Addendum, the top three (3) highest-ranked Proposers are required to email the SPC to schedule interviews. In the email, Proposers must rank their preference (first, second, and third choice) among the interview time slots listed in this Addendum. Interview time slots will be assigned on a first-come, first-served basis based on the date and time the email is received by the SPC. If a Proposer’s first-choice time slot is no longer available, the SPC will assign the next available time slot based on the Proposer’s ranked preferences and will confirm the scheduled time by email. Interviews will be conducted virtually. Each Proposer interview will be scheduled for one (1) hour. Interviews will occur on multiple days to accommodate scheduling availability.

Interview Time Slots to rank in Proposer’s email to SPC:

· Monday, February 23rd, 2026 3:00p-4:00p Pacific Time

· Thursday, February 26th, 2026 2:00p-3:00p Pacific Time

· Friday, February 27th, 2026 1:00p-2:00p Pacific Time Best-and-Final Offer (BAFO): Following completion of each Proposer’s interview, Proposers will be required to submit their BAFO no later than five (5) business days after completion of their interview. The BAFO must be submitted by email to the SPC as a Revised Price Proposal Submission. BAFO pricing will be evaluated and will replace the Proposer’s original price score from Round 1 for purposes of final scoring and ranking.

The Single Point-of-Contact (SPC) for the procurement remains:

Alex Adkins State Procurement Analyst alex.adkins@das.oregon.gov

(971) 446-1914

Prospective Proposers have until 3:00 PM Pacific Time on February 18th, 2026 to submit written concerns or questions via email only to the SPC regarding the content in Addendum 3 to the RFQ.

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