Addendum #3 3-3-2025.pdf

Date Printed: Mar 3, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 1586549 Reason for Modification:

Doc Description: Watoga State Park Broadband Distribution Addendum #3 issued to publish agency responses to vendor submitted questions, to publish pre-bid sig..... See Page 2 for complete infoProc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2025-03-03 2025-03-18 13:30 CRFQ 0310 DNR2500000010 4

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Joseph E Hager III

(304) 558-2306 joseph.e.hageriii@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Mar 3, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

Reason for Modification:

Addendum #3 issued to publish agency responses to vendor submitted questions, to publish pre-bid sign in sheet and extend bid close date until 3/18/2025 @ 1:30 PM ET.

ADDITIONAL INFORMATION

The West Virginia Purchasing Division is soliciting bids on behalf of The West Virginia Division of Natural Resources, Watoga State Park, to establish a contract for parkwide Wi-Fi distribution of one gig broadband circuit internet service with sufficient speed and bandwidth to serve the Park per the attached specifications and terms and conditions.

INVOICE TO SHIP TO

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

PARKS & RECREATION-PEM

SECTION

WATOGA STATE PARK

324 4TH AVE 4800 WATOGA PARK RD

SOUTH CHARLESTON WV MARLINTON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Building and Facility Construction and

Maintenance Services

Comm Code Manufacturer Specification Model #

72000000

Extended Description:

New broadband distribution system construction.

SCHEDULE OF EVENTS

Line Event Event Date

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Attachment A

RFI: Vendor Questions for CRFQ DNR 25*09 Watoga State Park Broadband Distribution

Q.1. At the prebid meeting we discussed how tight the timelines are for both questions and especially the final submission date. The State likely needs at least two weeks to answer all the questions, and the vendors need at least two weeks to develop the response. Bid bonds also take up to two weeks, this is an industry limitation that we cannot control. So we ask that extensions are granted according. Another questions submission date would also be very helpful so that we can have two rounds of questions.

A. The project schedule will be revised as necessary by addendum to provide the necessary flexibility to submission schedules.

Q.2. Ex. B, 1.2.1.1.2 - Will the State have any additional hardware between the ISP drop and the network? Trying to account for the number of NAT's that will happen.

A. Yes the state will have a router with copper gbic handout, this could be fiber as well on request.

Q.3. Ex. B, 1.2.1.5 - Does this indicate that at no point we can trench any cabling? What if it is discovered there is a need for additional power at some locations?

A. Section 1.2.1.5 states “Internet service must be distributed and terminated over wireless mesh network-based and hardwired workstations to facilities from the

Watoga State Park Headquarters.”. This refers to service as opposed to power.

The intent of the project is to allow short runs of trenched power cable to the nearest power access for powering WAPs and PTP hardware. The idea is to limit any runs of OH wire for either service or power as this moves into the realm of creating hardscape park infrastructure which requires significantly more oversight and approval effort.

Q.4. Ex. B, 1.2.1.7 - Who determines if onsite troubleshooting is required? Can the vendor reserve the right to refuse onsite troubleshooting until a point in time that it is determined onsite work is warranted? (I don't want to commit to a truck roll if the internet link is down but a park ranger can't get to the internet and blames the Wi-Fi.)

A. Troubleshooting would ideally begin as an off site consultation where Parks

Administration would work quickly with responsive vendor customer support to determine if the issue requires on site repairs by the vendor’s field representatives in order to return to normal performance. The WVDNR has every expectation that we are soliciting expert service and intend to rely on the guidance of these experts as we proceed with the day to day management and operation of the communication system we are purchasing.

Q.5. Ex. B, 1.2.1.8 - Clarification - is this 100 Mbps to each area, which is then available to be used by any wireless client in that area?

A. Yes min of 100mb is requested and should be available at any given point if the network.

Q.6. Can vendors separate out the required areas of coverage into two coverage areas -stationary and mobile? Can the mobile areas (areas of roadways without fixed structures) have a different SLA than the areas that contain fixed structures?

A. The idea of the broadband distribution project is to serve areas of the park where the public will be stationary, so for the most part we are talking about areas with fixed structures and campsite areas. We also want to provide service in areas where public gatherings are expected such as boating and recreational facilities and performance and outdoor gathering spaces. Continuous mobile coverage along transportation corridors is not the intent.

Q.7. In the areas with only roadways, is hiking (foot traffic) allowed along the roads, or is that vehicular traffic only?

A. Yes foot traffic is permitted in all areas of the park.

Q.8. If during the design process it becomes apparent that delivering Wi-Fi service in the longer stretches of roadway becomes cost prohibitive due to power requirements, can the vendor advise to remove certain stretches of roadway from the required areas?

A. Potential if solar or other means are not available or it does not hinder the delivery of services in needed areas mentioned .

Q.9. With an all wireless deployment, maintaining Line of Sight over time will be critical. Is there any mechanism for vendors to request removal of foliage to maintain these wireless links?

A. WVDNR Park Maintenance staff regularly maintain utility and access rights of way as necessary for continued service to our guests. Line of sight maintenance needs should be communicated to the WVDNR as a part of ARFQ Section 10.4 - Project Closeout.

Q.10. Will there be any extension on the completion date (180 days, bottom of pg. 10, section

3) in the case of inclement weather? Installing outdoor wireless is at the mercy of the weather.

This especially comes into play with section 11 on pg. 14.

A. Any necessary extension of contract time as a result of inclement weather will be negotiated as a contract change order on a case by case basis. This is typical for all

WVDNR field construction by contract.

Q.11. If we determine that some areas cannot be reached will the agency consider accepting what we can reach?

A. A vendor’s bid will be considered the contract price for the coverage as specified by the maps and specifications.

Q.12. Is Wi-Fi coverage expected inside buildings such as cabin and admin building. If so, can customer provide floor plans.

A. Wi-Fi coverage is expected inside cabins and other structures as designated by the coverage maps and specifications.

Revised 6/8/2012

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. To extend bid close date until 3/18/2026 @ 1:30 PM ET. No additional follow questions will be accepted after 3/6/2025 @ 12:00 PM ET.

2. To publish vendor questions and responses.

3. To publish pre-bid sign-in sheets.

Text4: CRFQ DNR25*10