Addendum 2~10.pdf

Rev 4-21-20

September 26, 2023

ADDENDUM # 2

Leaburg Powerhouse Generator Turbine Runner Removal

ITB # 23-200-PW

CHANGES TO THE SOLICITATION DOCUMENT

The following changes have been made to the CONTRACT Documents:

1. Delete Section SGC-H.1 - Contract Period and Subsection H.1.4 in the 00800 Supplemental Conditions. Section 8 – Schedule of Work in the 00700 General Conditions remain in full force and effect.

This change effectively removes mention of monetary Liquidated Damages from all pages of the Solicitation Document.

2. Add the following Subsection to Section 01200 – Project meetings:

Runner Removal Hold-Point meeting Prior to commencing runner removal work, the CONTRACTOR will schedule a site meeting with the

OWNER for the purposes of delineating the portions of the runner assembly that needs to be removed and the portions that need to be protected. The OWNER or their duly authorized representative will identify and delineate the accessible portions of the runner assembly that need to be removed using marking paint or other suitable means. The CONTACTOR shall not proceed with runner removal work until the OWNER provides authorization in writing.

The CONTRACTOR is required to provide safe access to the work area so OWNER can inspect and delineate the portions of the runner assembly that need to be removed.

The meeting may also include a review of the project drawings, photographs or other means to ensure the CONTRACTOR understands the demolition limits and what is required to be protected.

3. Add the following Note 7 to Plan Sheet D-29460-D1:

A. 7. Prior to commencing runner removal work, the CONTRACTOR will schedule a site meeting with the OWNER for the purposes of delineating the portions of the runner assembly that needs to be removed and the portions that need to be protected. The CONTACTOR shall not proceed with runner removal work until the OWNER provides authorization in writing. The CONTRACTOR shall provide the OWNER safe access for inspection of the runner assembly for the purposes of delineating the portions of the runner assembly that need to be removed.

4. Replace Note 2 on Plan Sheet D-29460-D1 with the following:

Rev 4-21-20

A. All personnel access to the scroll case shall be through the access manhole. All personnel access to the draft tube shall be through the draft tube opening at the tailrace, which can be modified by the CONTRACTOR in accordance with Note 5 on this Plan Sheet. Openings through the wicket gates are approximately 10 inches wide and 32 inches tall when fully opened.

5. Add Low-Level Outlet Project Photo Log No. 2, dated September 26, 2023 into the bidding documents.

6. Replace Section 01200 Project Meetings in its entirety with the attached Section 01200-R.

7. Replace Section 00800 Supplemental Conditions with the attached Section 00800-R.

8. Section 00400-Bid Form: Final completion Date is revised from January 13, 2024 to January 12, 2024.

CLOSING DATE AND TIME

Wednesday, October 11, 2023, 2:00 pm PST. Remains unchanged.

This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE BIDDER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR

BY CIRCLING THE ADDENDUM NUMBER IN THE APPROPRIATE AREA ON THE BID FORM.

Addendum prepared by:

Sandra Hahn, Purchasing Contact

The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.

Company Name: ________________________________

Signature: ______________________________________

Date __________________________

End of Addendum

Eugene Water & Electric Board Section 00800-R

Rev. 10-3-11

SECTION 00800-R

SUPPLEMENTAL GENERAL CONDITIONS

These Supplemental General Conditions make additions, deletions, or revisions to Section 00700 - General Conditions as indicated herein. All provisions which are not so added, deleted, or revised remain in full force and effect. Terms used in these Supplemental General Conditions which are defined in the General Conditions have the meanings assigned to them in the General Conditions.

SGC-A.1 DEFINITION OF TERMS

Add the following definitions to Subsection A.1 - DEFINITION OF TERMS:

“DRAWINGS: (See PLANS)”

SGC-A.4 EXAMINATION OF PLANS, SPECIFICATIONS, AND SITE

Add the following after Paragraph A.4.4:

“A.4.5 Information that is available for locations and elevations of existing utilities, structures, and grades is provided for reference only. The Contractor shall verify the locations and elevations of existing structures, grades, and utilities prior to beginning construction. The Owner does not assume any responsibility for the accuracy, completeness, or interpretation of the reference information.”

SGC-B ADMINISTRATION OF THE CONTRACT

Add the following to Paragraph B - ADMINISTRATION OF THE CONTRACT:

“B.23 COPIES OF DOCUMENTS: The Owner shall furnish to the Contractor 5 copies of the Contract Documents which may include bound reduced drawings, if any, without charge after the bid is awarded.

Additional quantities of the Contract Documents will be furnished at reproduction cost plus mailing cost if applicable.”

SGC-B.7 INSPECTION

Add the following to the end of Paragraph B.7.1:

“Inspection by the Owner’s Authorized Representative does not relieve the Contractor of obligations to complete all work per the Contract Documents.”

SGC-C WAGES AND LABOR

Replace Paragraphs C.2.1 a and b with the following:

a) “Submit certified statements to EWEB once before the first payment and monthly thereafter for each week during which the Contractor employs a worker in accordance with ORS 279C.845.”

SGC-I CORRECTION OF WORK

Add the following to the end of Paragraph I.1

Eugene Water & Electric Board Section 00800-R

“The contractor shall submit in writing to the Owner a schedule and plan to repair defective work within one week of being notified. The contractor shall remedy all defective work within 30 days of notification.”

SGC-C.1 – WAGE RATES ON PUBLIC WORKS

Add the following to the end of Paragraph C.1:

“Bidders shall comply with all BOLI and CCB requirements as adopted in Senate Bill 477 (effective January 1, 2006) including all filing, notification, and payment requirements; retainage for payment for labor, and the filing of a $30,000 public works bond with the Oregon Construction Contractors Board. The Public Works Bond shall be obtained from a corporate surety authorized to do business in this state.”

SGC-H.1 CONTRACT PERIOD

Add the following to Paragraph H.1:

“H.1.4 CONTRACTOR and OWNER recognize that time is of the essence for this Contract and that OWNER will suffer financial loss if the Work is not completed within the times specified in the contract documents, plus any extensions thereof allowed in accordance with the General Conditions. This includes, but is not limited to, additional engineering and inspection costs, administration costs, and other related expenses.

The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER if the Work is not completed in accordance with the project schedule constraints. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER $500 for each day that expires after the time specified for Substantial Completion. If CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work within the Contract Time, as modified by any proper extension granted by OWNER, CONTRACTOR shall pay OWNER $750 for each day that expires after the time specified for completion and readiness for final payment until the Work is completed and ready for final payment.” The total amount of liquidated damages shall not exceed 20% of the Contract Price or most recently amended Contract Price thereof.

SGC-B.11 SUBCONTRACTS AND ASSIGNMENT

In Paragraph B.11.2 of the General Conditions, replace “20%” with “30%” in three locations.

SGC-B.18 SUBMITTALS, SHOP DRAWINGS, PRODUCT DATA, AND SAMPLE

Add the following to Paragraph B.18:

“B.18.8 Submittal procedures and requirements are provided is Section 01300. In case of discrepancy between Section 01300 and Paragraph B.18 of the General Conditions, Section 01300 shall govern.”

SGC-B.21 CONSTRUCTION STAKES, LINES, AND GRADES

Delete Paragraphs B.21.1 and B.21.2 of the General Conditions.

SGC-G.2 BONDING REQUIREMENTS

Eugene Water & Electric Board Section 00800-R

In Paragraph G.2.1 of the General Conditions, replace the first sentence with the following: “When the Contract Price exceeds $100,000, the Contractor shall furnish and maintain in effect at all times during the Contract Period and for 1 year following Final Payment, a bond to cover performance and a bond to cover payment each in a sum equal to the Contract Price.”

SGC-G.3.3 LIABILITY INSURANCE

In Paragraph G.3.3.1, replace the first sentence with the following: “Contractor shall obtain, at Contractor’s expense, and keep in effect during the term of this contract, the 1-year warranty period, and any additional warranty periods as described in the Contract, Commercial General Liability Insurance covering bodily injury and property damage.”

In Paragraph G.3.3.2, replace the first sentence with the following: “Contractor shall obtain, at Contractor’s expense, and keep in effect during the term of this contract, the 1-year warranty period, and any additional warranty periods as described in the Contract, Automobile Liability Insurance.”

Add the following to Paragraph G.3.3:

“G.3.3.4 Umbrella coverage: Contractor shall obtain, at Contractor's expense, and keep in effect during the term of this contract, the 1-year warranty period, and any additional warranty periods as described in the Contract, umbrella or other excess liability insurance coverage which is at least as broad as every underlying policy with minimum limits of $2,000,000 combined single limit and aggregate limit.”

“G.3.3.7 Environmental Liability Insurance: The Contractor shall procure, maintain, and keep in force at all times during the term of the Contract, the 1-year warranty period, and any additional warranty periods as described in the Contract, at the Contractor’s sole expense, Environmental Liability insurance which includes coverage for sudden and accidental pollution arising out of the handling of hazardous materials or hazardous wastes, non-hazardous materials or non-hazardous wastes that, when released to the environment, violate regulatory standards of the Federal, State or Local Government, shall be procured, maintained and kept in force at all times. Coverage for liability arising out of the handling of asbestos shall be procured when specified in the Special Provisions. If coverage for Environmental Liability insurance is written on a claims-made form, the following provisions apply:

Limit of coverage shall be not less than $2,000,000

The "Retro Date" must be shown, band must be on or before the date of the Contract or the beginning of the Work.

Insurance must be maintained and evidence of insurance must be provided for at least one (1) year after completion of the Contract. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a "Retro Date" prior to the Contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of one (1) year after completion of the Contract.”

SGC-G.3.4 ADDITIONAL INSURED

Replace the text in Paragraph G.3.3.4 of the General Conditions with the following: “Additional Insured: The insurance coverages required for performance of the contract shall include EWEB, its divisions, officers, and employees as Additional Insured for the Contract Period, the 1-year warranty period, and any additional warranty periods as described in the Contract, but only with respect to the Contractor’s activities to be performed under this Contract.”

Eugene Water & Electric Board Section 00800-R

SGC-H.2 SCHEDULE

Add the following to the end of Paragraph H.2.1:

“No on-site work is permitted until Contractor submits and Owner approves the schedule. No progress payments will be made until Contractor submits and Owner approves the schedule.”

SGC-K CONTRACT CLOSE OUT

Add the following to Paragraph K:

“K.12 Contract closeout requirements specified in Section K of the General Conditions are summarized in Section 01750 .”

August 17, 2023 01200-1 Eugene Water & Electric Board Leaburg Powerhouse Low-level Outlet Project

SECTION 01200 - R

PROJECT MEETINGS

1.01 PRECONSTRUCTION MEETING

A. Prior to the start of construction, the OWNER will schedule a meeting with the CONTRACTOR to clarify construction contract administration procedures, establish lines of authority and communication, and identify duties and responsibilities of the parties.

The construction Notice to Proceed will be issued at or before this meeting. The preconstruction meeting will be held at a location selected by the OWNER.

B. Preconstruction meeting attendees shall include Owner’s Authorized Representative, Owner Safety Representative, Owner Operations Supervisor, Contractor Project Manager, Contractor Superintendent, Contractor Safety Representative, subcontractor representatives as deemed appropriate.

C. The agenda for the meeting will cover at least the following items, a more detailed agenda will be distributed at the meeting:

1. Organization of the CONTRACTOR's forces and personnel, including subcontractors and materials suppliers.

2. OWNER’s construction management (CM) organization and personnel.

3. Channels and procedures for communication.

4. CONTRACTOR’s construction schedule, including sequence of critical work.

5. Processing of shop drawings and other data that will be submitted to OWNER for review.

6. Processing of change order requests.

7. Procedures for safety, first aid and security.

8. Procedures for quality control, housekeeping and related matters.

D. Minutes of Meeting

1. The OWNER will compile minutes of the meeting and distribute copies to all participants.

E. For contracts that are organized into phases of work, a preconstruction meeting will be conducted prior to the start of each phase

1.02 PROGRESS MEETINGS

A. Unless otherwise arranged by the OWNER, there will be a weekly progress meeting at a location determined by the OWNER.

1. Meetings are to enable orderly project review during the progress of work.

2. OWNER, CONTRACTOR, subcontractors and suppliers’ representatives as may be needed, other contractors working at the site, and other interested or affected parties will attend these meetings.

01200-2 Eugene Water & Electric Board Leaburg Powerhouse Low-level Outlet Project

B. The purpose of the weekly meetings is to coordinate the efforts of all concerned to result in smooth, safe, and coordinated progress towards completion of the overall project.

C. The CONTRACTOR will address the following items at the weekly meeting:

1. Any questions, adjustments, or concerns regarding the minutes from the previous progress meeting.

2. Work completed last week.

3. Work anticipated next 2 weeks, if applicable.

4. Subcontractors on site the prior week.

5. Subcontractors scheduled to be on site next week.

6. Contract document questions noted during prior week.

7. Corrective measures and procedures planned to regain planned schedule, cost or quality assurance, if necessary.

8. Report of any accidents, and any site safety issues that need to be addressed.

9. Discussion of Safety Incident Reports and Contractor’s corrective actions.

10. Information and actions required from OWNER, including preferred deadlines.

11. Any previously identified issues that have not yet been resolved (old business).

D. Other Agenda items to be discussed.

1. Review and revise as necessary and approve minutes of previous meetings.

2. Status of submittals and shop drawings.

3. Identify problems that impede planned progress.

4. Issues identified at previous progress meetings that have not yet been resolved.

5. Other current business.

E. Progress Meeting Minutes

1. CONTRACTOR shall prepare draft minutes for each progress meeting and distribute them to attendees 3 days prior to the upcoming meeting

2. Unless published minutes are challenged in writing prior to the next regularly scheduled progress meeting, they will be accepted as properly stating the activities and decisions of the meeting.

3. Persons challenging published minutes shall reproduce and distribute copies of the challenge to all indicated recipients of the particular set of minutes.

4. Challenge to minutes shall be settled as priority item of "old business" at the next regularly scheduled meeting.

1.03 RUNNER REMOVAL HOLD-POINT MEETING

A. Prior to commencing runner removal work, the CONTRACTOR will schedule a site meeting with the OWNER for the purposes of delineating the portions of the runner assembly that needs to be removed and the portions that need to be protected. The OWNER or their

01200-3 Eugene Water & Electric Board Leaburg Powerhouse Low-level Outlet Project duly authorized representative will identify and delineate the accessible portions of the runner assembly that need to be removed using marking paint or other suitable means.

The CONTACTOR shall not proceed with runner removal work until the OWNER provides authorization in writing.

1. The CONTRACTOR is required to provide safe access to the work area so OWNER can inspect and delineate the portions of the runner assembly that need to be removed.

2. The meeting may also include a review of the project drawings, photographs or other means to ensure the CONTRACTOR understands the demolition limits and what is required to be protected.

END OF SECTION

Low-Level Outlet Project

Photo Log No. 2

September 26, 2023

Draft tube slab as viewed from above. Contractor to saw-cut and remove a portion of the slab to provide suitable access in accordance with Note 5 on Plan Sheet D-29460-D1.

Inside face of stop log / bulkhead

Section view of typical Leaburg Powerhouse runner assembly. A typical weld is encircled in red. Contractor shall not proceed with runner demolition until the portions of the assembly that are to be removed are delineated by the Owner.