Addendum 1-R.pdf

Rev 4-21-20

September 21, 2023

ADDENDUM # 1-R

Leaburg Powerhouse Generator Turbine Runner Removal

ITB # 23-200-PW

This addendum replaces Addendum #1 dated September 19, 2023 and modifies the bidding document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original bidding document and shall become part of the work required. (Note: The original addendum #1 will not be counted in the number of addenda issued.)

QUESTION & ANSWER

1. We do not find Section 00620-A & B, Section 00900, or the reference drawings noted in the center of

Attachment #1 (IFB set), Drawing D-29460-G1-0.

Response:

o Section 00620-A&B are attached here and are also included in the solicitation document now on the bid site.

o Section 00900 will be used to include addenda later in the final contract, once awarded.

o In regard to the reference drawings, the list of reference drawings noted were used to develop the plans and can be ignored. Please note that the rest of the drawing is useful for bidder review.

CLOSING DATE AND TIME

Wednesday, October 11, 2023, 2:00 pm PST. Remains unchanged.

This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE BIDDER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR

BY CIRCLING THE ADDENDUM NUMBER IN THE APPROPRIATE AREA ON THE BID FORM.

Addendum prepared by:

Sandra Hahn, Purchasing Contact

The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.

Company Name: ________________________________

Signature: ______________________________________

Date __________________________

End of Addendum

Eugene Water & Electric Board Section 00620-A

Rev 8/17 Section 00620-A

CONTRACTOR AFFIDAVIT - PAYMENT OF ALL ACCOUNTS

STATE OF: ___________________________

COUNTY OF: _________________________

I, , A representative of __________ being duly sworn, do depose and say that I pay, or supervise payment, for all labor, materials, services and supplies used by same in the construction of the ____ and other related work, under contract with the Eugene Water & Electric Board; that all persons employed on said project have been paid the full wages earned at not less than the minimum rates specified for each worker classification; that all bills for materials, services and supplies have been fully paid; and that there are no liens or encumbrances of any nature whatsoever pending against the work performed or material furnished, to the best of my knowledge and belief.

CONTRACTOR / PRINCIPAL

Signature

Name and Title - Print

Company Name

NOTARY:

Sworn to before me this day of _______, 20___.

Notary Public for Oregon - Signature

Printed Name of Notary Public

My Commission Expires:

CERTIFICATE OF SUBSTANTIAL COMPLETION

PROCEDURE FOR PROCESSING

Substantial Completion is the stage in the progress of the Work when the Work or designated portion is sufficiently complete in accordance with the Contract Documents and EWEB can fully occupy or use the

Work for its intended function.

When the Contractor considers that the Work, or a portion that EWEB agrees to accept separately, is substantially complete, the EWEB Contract Administrator shall prepare a punchlist to be completed or corrected. The Contractor shall proceed promptly to complete and correct items on the list. Failure to include an item on this list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. If the Contract Administrator's inspection discloses any item, whether included on the Contractor's list or not, that is not in accordance with the requirements of the

Contract Documents, the Contractor shall, before issuance of the Certificate of Substantial Completion, complete or correct such item upon notification by the Contract Administrator. The Contractor shall then submit a request for another inspection by the Contract Administrator to determine Substantial

Completion. When the Work or designated portion is substantially complete, the Contractor will prepare a Certificate of Substantial Completion that shall establish the date of Substantial Completion and shall establish responsibilities of EWEB and Contractor for security, maintenance, utilities, damage to the Work and insurance, and shall fix the time within which the Contractor shall finish all items on the list accompanying the Certificate. The Certificate of Substantial Completion shall be considered valid only when all parties' signatures appear on this document.

CERTIFICATE OF SUBSTANTIAL COMPLETION

PROJECT NAME: ___________________________________________________________________

CONTRACT ADDRESS: _______________________________________________________________

CONTRACT NUMBER: TASK ORDER NUMBER: ____________________

CONTRACT NAME: __________________________________________________________________

CONTRACTOR NAME: ______________________

DATE OF CERTIFICATE ISSUANCE:

PROJECT OR DESIGNATED PORTION SHALL INCLUDE: _____________________________________

The work performed under this Contract has been reviewed and found to be substantially complete.

The Date of Substantial Completion of the Project or portion thereof designated above is hereby established as ______________ which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below.

DEFINITION OF DATE OF SUBSTANTIAL COMPLETION

The Date of Substantial Completion of the Work or designed portion thereof is the Date certified by the EWEB Contract Administrator when construction is sufficiently complete, in accordance with the Contract Documents, so the Owner can occupy or utilize the Work or designated portion thereof for the use for which it is intended, as expressed in the Contract Documents.

A Punch List (as defined in Section 00700), prepared by the EWEB Contract Administrator, is attached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents.

The Owner (EWEB) accepts the Work or designed portion thereof as substantially complete and will assume full possession thereof at (time) on (date).

EWEB CONTRACT ADMINISTRATOR Date

The Contractor will complete or correct the Work on the list of items attached hereto within ________ days from the above Date of Substantial Completion.

CONTRACTOR BY Date

NOTICE OF FINAL COMPLETION

CONTRACT NAME: ___________________________________________________________________

CONTRACT NUMBER: TASK ORDER NUMBER: ________________________

PROJECT ADDRESS: ___________________________________________________________________

CONTRACTOR NAME: _________________________________________________________________

CONTRACTOR ADDRESS: _______________________________________________________________

OWNER: EUGENE WATER & ELECTRIC BOARD

PO BOX 10148

EUGENE, OR 97440-2148

The work performed under this Contract has met the requirements of Final Completion, defined as the final completion of all requirements under the Contract, including Contract Closeout, as described in Section 00700 General Conditions, but excluding Warranty Work, further described in Section 00700, and the final payment and release of all retainage, if any.

EWEB CONTRACTOR

Signature of EWEB Contract Administrator Signature of Representative

Name - Print Representative Name and Title - Print

Date Representative's Phone

END OF SECTION 00620

Section 00620-B

CERTIFICATE FOR PAYMENT

TO EWEB: __________________________ ATTENTION: ______________________________ CERTIFICATE #: __________________

PROJECT NAME: ____________________ FROM: ____________________________________ PERIOD TO: ______________________

CONTRACT FOR: ____________________ EWEB JOB #: _______________________________ CONTRACT DATE: _______________

APPLICATION FOR PAYMENT

CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Application is made for Payment, as shown in connection with Contract | | | Continuation Sheet, is attached.

Change Orders approved in | | | previous months by EWEB. | | | 1. ORIGINAL CONTRACT SUM......................................... $__________ TOTAL: | | | 2. NET CHANGE BY CHANGE ORDER............................. $__________ Approved this Month | | | 3. CONTRACT SUM TO DATE (Line 1 and 2).................... $__________

NUMBER DATE | | |

| | | 4. TOTAL COMPLETED & STORED TO DATE................ $__________

| | | (Total Column G, Page 2)

| | | 5. RETAINAGE:

| | | a. ___% of Completed Work $________ | | | (Column D + E on Page 2) MONTHLY TOTALS | | | b. ___% of Stored Material $_________ | | | (Column F on Page 2) Net Change by Change Orders | | | c. Total Retainage (Line 5a + 5b).................................. $__________

6. TOTAL EARNED LESS RETAINAGE............................. $__________

The undersigned Contractor certifies that to the best of the Contractor's (Line 4 less Line 5 Total) knowledge, information and belief, the Work covered by this Certificate for Payment has been completed in accordance with the Contract Documents, 7. LESS PREVIOUS PAYMENTS............. ..... ................. $<________> that all amounts have been paid by Contractor for Work for which previous (Line 6 from prior payments) Certificates of Payment were issued and payments received from the Owner, and that current payment shown herein is now due. 8. CURRENT PAYMENT DUE......................... ................ $__________

9. ADD RETAINAGE WITHHELD THIS PAYMENT.......... $__________

10. BALANCE TO FINISH....................................................... $__________

CONTRACTOR: ________________________________________________ CONTRACT ADMINISTRATOR: ________________________________

By: ___________________________ Date: __________________________ DATE: _______________________________________________________

PROCEDURE FOR PROCESSING

At least 15 working days before the date established for each progress payment, the Contractor shall submit to the EWEB Contract Administrator an itemized Certificate for Payment for operations completed in accordance with the Schedule of Work. Such certificate shall be notarized and supported by such data substantiating the Contractor's right to payment as EWEB may require, such as copies of requisitions from Subcontractors and material suppliers, and reflecting retainage. Certificate shall include requests for payment on account of changes in the Work which have been properly authorized by Change Orders. Certificate shall not include requests for payment of amounts the Contractor does not intend to pay to a Subcontractor or material supplier because of a dispute or other reason.

The Contractor warrants that title to all Work covered by a Certificate for Payment will pass to EWEB no later than the time of payment.

The Contractor further warrants that upon submittal of a Certificate for Payment all work, to the best of the Contractor's knowledge, be free and clear of liens, claims, security interests or encumbrances in favor of the Contractor, Subcontractors, material suppliers, or other persons or entities making a claim by reason of having provided labor, materials and equipment relating to the Work.

The issuance of the Certificate for Payment will constitute a representation by the Contract Administrator that, based on observations at the site and the data comprising the payment, the Work has progressed to the point indicated and that, to the best of the Contract Administrator's knowledge, information and belief, quality of the work is in accordance with Contract Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, to results of subsequent tests and inspections, to minor deviations from the Contract Documents correctable prior to completion and to specific qualifications expressed by the Contract Administrator. The issuance of a Certificate for Payment will further constitute a representation that the Contractor is entitled to payment in the amount certified.

CONTINUATION SHEET

TABULATIONS BELOW ARE TO BE STATED TO THE NEAREST DOLLAR. CERTIFICATE #__________________

USE COLUMN I ON CONTRACTOS WHERE VARIABLE RETAINAGE FOR THE

LINE ITEMS MAY APPLY. CERTIFICATE DATE: _____________

PERIOD FROM: ___________________________

PERIOD TO: ___________________________ EWEB JOB #_____________________

A B C D E F G G I

Item No. Description of Work Scheduled Work Completed From Previous

Application

Work Completed This Period

Materials Presently

Stored (Not in D or E)

Total Completed and Stored to

Date (D + E + F)

Balance to Finish (C-G)

Retainage

DOCUMENT LINE DESCRIPTIONS

CONTINUATION SHEET - PAGE 2

(A), (B), (C) These columns should be completed by identifying the various portions of the project and their scheduled value consistent with the schedule submitted to the Contract Administrator at the commencement of the project or as subsequently adjusted. The breakdown may be by sections of the Work or by Subcontractors and should remain consistent throughout the project. Multiple pages should be used when required.

Column C should be subtotaled at the bottom when more than one page is used and totaled on the last page. Initially, this total should equal the original Contract Sum. The total of column C may be adjusted by Change Orders during the project.

(D) Enter in this column the amount of completed Work covered by the previous application. This is the sum of columns D and E from the previous application. Values from column F (Materials Presently Stored) from prior payments should not be entered in this column.

(E) The value of Work completed until the time of this application, including the value of materials incorporated in the project which were listed on the previous Certificate for Payment under Material Presently Stored (column F).

(F) The value of Material Presently Stored for which payment is sought. The total of the column must be recalculated at the end of pay period. This value covers both materials newly stored for which payment is sought and materials previously stored which are not yet incorporated into the project. Mere payment by EWEB for stored materials does not result in a deduction from this column. Only as materials are incorporated into the project is their value deducted from this column and incorporated into column E (Work Completed

- This Period).

(G) The total of columns D, E, and F. Calculate the percentage completed by dividing column G by column C.

(H) The difference between column C (Scheduled Value) and column G (Total Completed and Stored to Date).

(I) This column is normally used only for contracts where variable retainage is permitted on a line-item basis. It need not be completed on projects where a constant retainage is withheld from the overall contract amount.