ADDENDUM 2_RFPP 24041 Emergency On_Call Debri.pdf

ADDENDUM II

DATE: March 14, 2024

TO: ALL PROSPECTIVE BIDDERS

FROM: Samantha Murray, Community Business Procurement Coordinator

RE: ADDENDUM II, RFP #24041 Emergency On-Call Debris Management

Services

Pursuant to BID #24041 the following information is provided:

QUESTION 1: How will the RFP be scored?

ANSWER 1: Evaluation Criteria: Evaluation criteria to be used in determining the selected firm in order of importance are:

1. FIRM EXPERIENCE AND PAST PERFORMANCE 30 Points per evaluator

• Experience of the firm/individual’s, credentials and training

• List and description of similar services and how they relate to ACCGov needs, past performance and demonstrated

2. DEMONSTRATED ABILITY TO PERFORM THE REQUIRED WORK: 25 Points per evaluator

• Understanding of the scope of the project, approach to the project, and work plan

• Financial Stability

3. REFERENCES including applicable past work with the Unified Government of Athens- Clarke County. 20 Points per evaluator

4. CONTRACTOR FURNISHED EQUIPMENT including adequacy and relevancy for the performance of the requirements of the contract. 15 Points per evaluator

5. PRICE PROPOSAL 10 Points per evaluator

PLEASE NOTE: Pricing will be scored so that the lowest price receives the maximum amount of points; subsequent prices will receive a percentage of the maximum points equal to the percentage difference when compared to the lowest price. Example: Price A (Low Price) = 100 and Price B =

125. Points for Price B are calculated as (100/125)*20 = 16

QUESTION 2: Will the vendor be responsible for animal waste and white goods?

ANSWER 2: Yes, we will use CHaRM, Compost Facility, or the Landfill to dispose of, if we can not access those we will use a Debris Management Site those sites will be determined during the job.

QUESTION 3: Who will make the decision about bracing trees vs cutting the tree down?

ANSWER 3: ACC Landscape Management will be required to identify leaning trees that pose a threat for straightening or bracing if it is less costly than removal and disposal. Athens-Clarke County shall follow the most recent FEMA guidelines.

QUESTION 4: Will annual contract price increases based on the Consumer Price Index (CPI) be allowed?

ANSWER 4: Yes, if specified in the vendor's contract.

QUESTION 5: Can you prove the bid tabulation from the previous bidding cycle?

ANSWER 5: Yes, they will be attached at the end of the Addendum.

QUESTION 6: The price sheet has blanks where normal mile ranges and tree diameters would

be. Would the county like the contractor to fill these in with their price proposal?

ANSWER 6: No, please see the updated pricing sheet attached to this addendum.

QUESTION 7: When was the last time Athens-Clarke County had a contract activation for Debris Removal? How many CYs were removed?

ANSWER 7: Athens-Clarke County has not had to activate this contract in the past.

QUESTION 8: Has Athens-Clarke County determined which landfill(s) can be used? If so please provide the locations.

ANSWER 8: We have two sites we can use right now. Athens-Clarke County Landfill and Composting Facility is located at 5700 Lexington Road, Winterville, GA 30603. Walton County C&D Landfill is located at 145 US Highway 78, Monroe, GA 30656.

QUESTION 9: Will there be a public bid opening? If so, can you provide a call-in number, zoom/Webex link, or similar for the responding bidders to be present?

ANSWER 9: Due to this being an RFP a list of responders will be available after the closing date.

QUESTION 10: Will Athens-Clarke County provide a sample contract to be reviewed?

ANSWER 10: No, the awarded vendor will provide a contract to Athens-Clarke County.

QUESTION 11: Are vendors to assume the Estimated Quantities and hours are 1?

ANSWER 11: Please see the updated pricing sheet attached.

QUESTION 12: Please confirm we are to provide 1 original signed proposal, 1 original pricing, and 1 USB without pricing.

ANSWER 12: As outlined on page 6 of the RFP documents all responders must supply 1 USB Flash Drive with a copy of the proposal without pricing, 1 paper copy of the signed proposal without pricing, and one separately sealed paper copy of section VD Price/Proposal Schedule.

QUESTION 13: Please confirm no physical copies are required apart from the 1 original signed proposal and 1 original pricing.

ANSWER 13: The documents required are outlined in Section VI Documents Checklist on page 60.

QUESTION 14: Page 1 of the solicitation says proposals are due no later than 3:00 PM. The RFP timetable on page 7 says 4:00 PM, which is correct?

ANSWER 14: This was addressed in Addendum 1, which is available at https://accgov.com/bids or https://ssl.doas.state.ga.us/gpr/.

OTHER IMPORTANT INFORMATION:

Questions and Answers are hereby added to and become a part of RFP #24041 Emergency On- Call Debris Management Services. This Addendum modifies and forms a part of the Quote Documents. All other terms and conditions remain unchanged.

Any inquiries concerning this Request for Proposal should be made to Samantha Murray, Community Business Procurement Coordinator, (706) 400-6048, or email accbids@accgov.com.

The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any technicalities or irregularities, and to award the proposal based on the highest and best interest of the Unified Government of Athens-Clarke County.

https://accgov.com/bids https://ssl.doas.state.ga.us/gpr/ mailto:accbids@accgov.com

SECTION V – PROPOSAL FORMS

D: PRICE/PROPOSAL SCHEDULE

(Must be submitted separately in a sealed envelope)

RATE SCHEDULE

Item # 1 ROW Vegetative Debris Removal to DMS

Work consists of the collection and transportation of vegetative debris on the ROW to an ACCGov approved debris management site (DMS) or final disposal site. Mileage is based on one way haul distance.

Estimated Quantity

$ Per Cubic- Yard

Total

0 to 10 miles 1 11 to 20 miles 1 21 miles or greater 1 Total:

2 ROW Construction and Demolition (C&D) Debris

Removal Work consists of the collection and transportation of C&D debris on the ROW to an ACCGov approved DMS or final disposal site. Mileage is based on one way haul distance.

Estimated Quantity

$ Per Cubic- Yard

Total

0 to 10 miles 1 11 to 20 miles 1

3 Demolition, Removal, Transport and Disposal of

Non-RACM Structures Work consists of the collection and transportation of C&D debris on the ROW to an ACCGov approved DMS or final disposal site. Mileage is based on one way haul distance.

Estimated Quantity $ Per

Cubic-

11 to 20 miles 1

4 Demolition, Removal, Transport and Disposal of

RACM Structures Work consists of the decommissioning, demolition, and disposal of RACM structures on public or private

Estimated Quantity

$ Per Cubic-property and hauling the resulting debris to an ACCGov approved final disposal site.

0 to 10 miles 1 11 to 20 miles 1

5 DMS Management and Reduction by Grinding

Work consists of management and operation of DMS locations for the reduction of disaster related debris through grinding

Estimated Quantity

$ Per Cubic- Yard

Total: 1

6 DMS Management and Reduction by Above Ground Air Curtain Incinerators Work consists of management and operation of DMS locations for the reduction of disaster related debris through above ground air curtain incineration.

Quantity

$ Per Cubic-

7 DMS Management and Reduction by Controlled Open Burning Work consists of management and operation of DMS locations for the reduction of disaster related debris through controlled open burning.

$ Per Cubic-

8 Haul-out of Reduced Debris to an ACCGov Designated Final Disposal Site Work consists of loading and transporting reduced disaster related debris at an ACCGov approved DMS to an ACCGov approved final disposal site. Mileage is based on one way haul distance.

$ Per Cubic- Yard

Total

0 to 10 miles 1 11 to 20 miles 1

9 Removal of Hazardous Leaning Trees and

Hanging Limbs Work consists of removing hazardous leaning trees or hanging limbs and placing them on the safest possible location on the county ROW for collection under the terms and conditions of scope of services item 2, ROW Vegetative Debris Removal Collect & Haul)

Estimated Quantity

$ Per Tree Total

0-inch to 4-inch diameter hazardous tree 1 5-inch to 12-inch diameter hazardous tree 1 13-inch to 24-inch diameter hazardous tree 1 25-inch to 36-inch diameter hazardous tree 1 37-inch to 48-inch diameter hazardous tree 1 49-inch to 60-inch diameter hazardous tree 1 61-inch diameter or greater hazardous tree 1 Removal of all hazardous hanging limbs (per tree) 1

10 Removal of Hazardous Stumps

Work consists of removing hazardous stumps and transporting resulting debris to an ACCGov approved DMS or County designated final disposal site. Rate includes removal, backfill of stump hole, transportation to an ACCGov approved DMS, and reduction.

Estimated Quantity

$ Per Stump Total

Total

0 inch to 4 inch diameter hazardous Stump 1 5-inch to 12-inch diameter hazardous Stump 1 13-inch to 24-inch diameter hazardous Stump 1 25-inch to 36-inch diameter hazardous Stump 1 37-inch to 48-inch diameter hazardous Stump 1 49-inch to 60-inch diameter hazardous Stump 1 61-inch diameter or greater hazardous Stump 1

11 Sand, Silt, and Debris Removal from

Detention/Retention Structures Work consists of the collection and transportation of sand, silt, and debris from County detention/retention structures to an ACCGov approved DMS or final disposal site. Mileage is based on one way haul distance.

$ Per

Cubic-

11 to 20 miles 1

12 Household Hazardous Waste Removal, Transport, and Disposal Work consists of the removal, transportation and proper disposal of Household hazardous Waste (HHW) at a Hazardous Waste Treatment, Storage and Disposal Facility (TSDF).

Estimated Quantity

$ Per Pound Total

13 ROW White Goods Debris Removal (Collect & Haul) Work consists of the removal of white goods from the ROW to a designated County approved DMS.

The Contractor shall also be responsible for the transportation of white goods from the designated County approved DMS to an ACCGov approved facility for recycling or final disposal site.

Estimated Quantity

$ Per Unit Total

Refrigerators and freezers requiring refrigerant recovery and decontamination

Washers, dryers, stoves, ovens, AC units, and hot water heaters

14 Animal Carcasses Work consists of the recovery and disposal of animal carcasses.

Estimated Quantity

$ Per Pound Total

15 Abandoned Vehicle Removal Work consists of the removal, transportation, and disposal of abandoned vehicles.

$ Per Unit Total

SCHEDULE 1 TOTAL: ________________________

Ex. Equipment Type With Operator Estimated Hours

Hourly Labor Rate

Total

Air Curtain Burner, Self-Contained System

50’ Bucket Truck 1 Crash Truck w/Impact Attenuator 1 Dozer, Tracked, D3 or Equivalent 1 Dozer, Tracked, D4 or Equivalent 1 Dozer, Tracked, D5 or Equivalent 1 Dozer, Tracked, D8 or Equivalent 1

Dump Truck, 16 +/- CY 1 Dump Truck, 20 +/- CY 1 Dump Truck, 38 +/- CY 1

Generator, 5.5 kW, List kW Capacity 1 Generator, 200 kW, List kW Capacity 1

Generator, 2,500 kW, List kW Capacity 1 Light Plant with Fuel and Support 1

Grader w/12’ Blade (Min. 30,000 LB) 1 Hydraulic Excavator, 1.5 CY 1 Hydraulic Excavator, 2.5 CY 1

Knuckleboom Loader 1 Lowboy Trailer w/Tractor 1 Mobile Crane up to 15 Ton 1

Pump, 95 HP (Minimum 25’ Intake and 200’ Discharge to Include Fuel and

Support Personnel)

Pump, 200 HP (Minimum 25’ Intake and 200’

Discharge to Include Fuel and Support Personnel)

Pump, 650 HP (Minimum 25’ Intake and 200’

Discharge to Include Fuel and Support Personnel)

Vac Truck (Mist Capacity), List Capacity 1 Pickup Truck, 1 Ton 1

Skid-Steer Loader, 1,500 LB Operating Capacity (w/ utility grapple)

Skid-Steer Loader, 2,500 LB Operating Capacity (w/ utility grapple)

Compact Track Loader, 1,500 LB Operating

Capacity (w/ utility grapple)

Compact Track Loader, 2,500 LB Operating

Capacity (w/ utility grapple)

Tub Grinder, 800 to 1,000 HP 1 Hydraulic Excavator, 1.5 cy (w/ thumb) 1 Hydraulic Excavator, 2.5 cy (w/ thumb) 1

Truck, Flatbed 1 Articulated, Telescoping Scissor Lift for

Tower, 15 hp/37 ft lift

Water Truck, 2500 gal (Non-Potable, Dust Control and Pavement Maintenance)

Wheel Loader, 3 CY, 152 HP 1 Wheel Loader, 4.0 CY, 200 HP 1

Wheel Loader-Backhoe,1.5 CY, 95 HP 1 Other – Please List 1

Ex. Labor Category Estimated

Hourly Labor Rate

Total

Operations Manager w/Cell Phone and .5 ton Pickup

Crew Foreman w/Cell Phone and 1 ton Equipment Truck w/small tools and misc.

supplies in support of crew

Tree Climber/Chainsaw and Gear 1 Laborer w/Chain Saw 1

Laborer w/Small Tools, Traffic Control, or Flag person

Bonded and Certified Security Personnel 1 Other – Please List

Ex. Crew Category Estimated

Hourly Labor Rate

Total

Wheel Loader, 2.5 CY, 950 or Similar w/Operator, Foreman with Support

Vehicle and Small Equipment, Laborer w/Chain Saw, and 2 Laborers w/Small

Tools.

Other – Please List

Schedule 2 Total: ______________________

OFFEROR DATE AND TIME PRICE SIGNED GSIC ADDENDUM I,II COMMENTS

CITY, STATE RECEIVED BY PROPOSAL PROPOSAL

1 Southern Disaster Recovery, LLC 2/6/2019 @ 2:58 PM YES YES YES YES Greenville, SC 29609 SB

2 DRC Emergency Services 2/6/2019 @ 2:58 PM YES YES YES YES New Orleans, LA 70005 SB

3 Phillips & Jordan, Inc 2/7/19 @9:48 AM YES YES YES YES Knoxville, TN 37922 SB

4 TFR Enterprises, Inc 2/7/2019 @ 10:32 AM YES YES YES YES Leander, TX 78641 SB

5 Ceres Environmental Services 2/7/2019 @10:32 AM YES YES YES YES Brooklyn Park, MN 55443 SB

6 Graham County Land Company 2/7/19 @ 9:48 AM YES YES YES YES Robbinsville, NC 28771 SB

Opened by: Loretta Bush, Senior Buyer Recorded by: Toro Holt Senior Buyer Date: Date:

Reviewed & approved for distribution by: Julie Ann Donahue , CPPB - Purchasing Administrator Date:

UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY, GEORGIA

UNOFFICIAL PROPOSAL TABULATION FORM

RFP #00939

ON-CALL EMERGENCY DEBRIS MANAGEMENT

3:00 P.M. ET, FEBRUARY 7, 2019