Addendum _2 RFP 24_01 Asbestos Consulting and.pdf

ADDENDUM #2

RFP 24-01 ASBESTOS CONSULTING AND MONITORING SERVICES

Solicitation Released: September 25, 2023

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. CCPS has received additional questions pertaining to this RFP. The questions and the resulting answers are attached hereto as Exhibit 1.

2. Page 16, Section 10.2.2.4 has been revised. Please see the revised page 16 attached hereto as Exhibit 2.

Debra B. Brewer, Esq., CPPO Issue Date Director of Procurement-CCP

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

10/19/2023 | 11:55:23 AM EDT

EXHIBIT 1

Additional Questions and Answers

Question 1. (a) Will the selected consultant be responsible for the repair of building materials that may be damaged through destructive sampling techniques?

(b) Or can the consultant provide temporary patches and/or repairs of the building materials until a professional contractor is secured?

Answer: (a) Yes, the consultant will be responsible for repairs of destructive or invasive sampling.

(b) If the sampling is part of an upcoming renovation or demolition, yes, patching will suffice. If the sampling is part of the process to provide surveys of all CCPS facilities for recordkeeping or 3-year inspections then the consultant will have to fully repair.

Question 2. Will any necessary sampling of building materials within school buildings need to be conducted outside of normal business hours, i.e., nights, weekends, or holidays?

Answer: No, this is not expected.

Question 3. Item No. 10.2.2.4 on RFP page 16 states "Provide general specific capabilities and experience of the Proponent's team." Can you please clarify what is meant by "general specific" capabilities?

Answer: The phrase should read general or specific capabilities… Please see the revised

Page 16, attached hereto as Exhibit 2.

Question 4. What is the most challenging problem that you face regarding asbestos?

Answer: We currently do not have any major challenges other than obtaining digital documentation of all locations in lieu of the current hard/physical copies.

Question 5. What is your first need regarding asbestos, such as completing 3-year AHERA

Inspections?

Answer: The first need will be providing the surveys, reports, plan and monitoring for our nine upcoming renovation projects.

Question 6. I am trying to get in contact regarding the asbestos procurement contract with the school system. Is there anyone direct that I can speak with regarding?

Answer: Please direct all questions and inquiries to cpprocurement@clayton.k12.ga.us.

EXHIBIT 2

Revised Page 16

Proponents have been convicted of, or pled guilty or nolo contender to any felony. If so, please provide an explanation and details.

10.2.2.3 Provide a summary of the other sections of the Response. All sections should fit together into a well-organized highlight of the significant points of the Response.

10.2.2.4 Provide general or specific capabilities and experience of the

Proponent’s team. Each Proponent must identify examples where team members have worked together to complete a project, discuss how the team was formed and how the team will function as an integrated unit in providing services to CCPS.

10.2.2 Description of Service Model and Approach. Proponent should describe the procedures and methods that will produce the required outcomes for the project specified herein. Proponent should explain its approach in terms of management, organization, process, tools and techniques, staff and quality assurance/quality control. Such information should include but not be limited to:

10.2.2.1 Describe your methodology in providing the Scope of Services required.

Include any unique, specialized or technical expertise. Describe the staffing and other resources, source of tools, applicable equipment, communication devices, etc., available to perform the investigation, survey and monitoring activities required;

10.2.2.2 Describe any written procedures for abatement identification and monitoring used by Proponent; Describe briefly the sampling and analytical techniques used to identify asbestos containing materials;

10.2.2.3 Describe safety procedures and protocols utilized by Proponent. Include

Personal Protective Equipment (PPE); Procedures for violations of regulations or non-compliance; Describe identifying uniforms or dress used to identify Proponent’s staff;