ADDENDUM 2 QuestionsAnswers.pdf

Ron DeSantis GOVERNOR J. Alex Kelly SECRETARY

Caldwell Building | 107 E. Madison Street Tallahassee, FL 32399

850.245.7105 | www.FloridaJobs.org | Twitter: @FLACommerce

An equal opportunity employer/program. Auxiliary aids and service are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida Relay Service at 711.

FLORIDA DEPARTMENT OF COMMERCE

ADDENDUM NO. 2

SOLICITATION TYPE: Invitation To Bid (ITB)

SOLICITATION NUMBER: 27-ITB-002-LJ

SOLICITATION TITLE: Janitorial Services- Ft. Lauderdale

RESPONSE OPENING DATE: August 19, 2026@ 3:00 PM, EST

ADDENDUM NUMBER: 2

ADDENDUM PURPOSE: CALENDAR OF EVENTS

ADDENDUM DATE: August 14, 2026

The Department hereby amends ITB No. 27-ITB-002-LJ as noted within this Addendum. For revisions, underlines represents additions and strikethroughs represent deletions. In the event of a conflict between previously posted information and the information contained herein, the information herein shall control. The information in this addendum is hereby made part of this solicitation. All other terms and conditions of the solicitation remain in effect.

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY

REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL

CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA

STATUTES.

Any protest concerning this agency decision or intended decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or U.S. mail at: Agency Clerk, Florida Department of Commerce, Office of the General Counsel, 107 East Madison Street, MSC 110, Caldwell Building, Tallahassee, Florida 32399-4128. Protests may also be filed by fax at (850) 921-3230, or by email at agency.clerk@commerce.fl.gov within the time prescribed in section 120.57(3), Florida Statutes and Chapter 28-110, Florida Administrative Code (“F.A.C.”). It is the filing party’s responsibility to meet all filing deadlines. The Procurement Officer should be listed and copied in such filings.

The enclosed information has been provided for consideration in the preparation of your response to the above-mentioned solicitation.

This Addendum also includes the following change:

http://www.floridajobs.org/ http://www.twitter/ mailto:agency.clerk@commerce.fl.gov

DATE: August 14, 2026

Change No. 1:

The Department’s response to

B.21 Contract Period

The contract period is expected to begin upon execution and remain in effect for a period of 36 months. The selected Contractor shall be expected to be able to assume the responsibilities outlined herein within 30 days of contract execution. Pursuant to s. 287.0582, F.S., Commerce and the State’s performance and obligation to pay under this contract is contingent upon an annual appropriation by the Legislature.

The anticipated Contract period is from September 1, 2026 – September 30, 2029 August 31, 2029

Question Number

RFQ Page Number, Section Number, Subsection Reference

Question

Answers

1.

Since the bid asks for a price per building, how many square feet is each building?

The square footage to be cleaned is as follows:

Bldg. 2530 – 12,529 sq ft Bldg. 2550 – 8,000 sq ft Bldg. 2600 – 1,216 sq ft Bldg. 2660 – 20,383 sq ft.

2.

In each building, how many square feet is carpet? How much is VCT? How much is tile?

Please refer to Question No.1

Of the areas that are to be cleaned, 75% is carpet and the remaining 25% is hard surface.

3. How many day porters are currently being utilized?

Two Full-Time Day porters 8-5 Monday through Friday.

4. In regards to providing cleaning supplies, what happens if the building utilizes more supplies than expected? Is this a billable expense?

Please refer to C.7.6 for the minimum required supply list. Additional supplies are not a billable expense as this list identifies the estimated historical usage.

5. Ft. Lauderdale, would you be able to share your anticipated budget?

No

6. could you provide a copy of your current janitorial contract

Please refer to https://facts.fldfs.com/Sear ch/ContractSearch.aspx

7. records related to the previous contract for janitorial services

• The previous awarded contract:

• The winning bidder's pricing or bid submission

• The bid tabulation

Please submit a public records request at

FloridaJobs@request.justf oia.com https://facts.fldfs.com/Search/ContractSearch.aspx https://facts.fldfs.com/Search/ContractSearch.aspx mailto:FloridaJobs@request.justfoia.com mailto:FloridaJobs@request.justfoia.com

• Any amendments, renewals, or extensions to the contract

• The Notice of Award

8. Are the floor care services (carpet cleaning, tile & grout and floor stripping/waxing) included in the quoted price, or will they be invoiced additionally?

Are consumables included in the yearly rate, or are they billed separately?

What is the total annual budget for this contract?

Please refer to Attachment B for pricing.

There is no annual budget information to share.

9. documentation related to this opportunity, including, but not limited to:

Complete bid solicitation documents and specifications.

• Scope of work and service requirements.

• Building locations and square footage information.

• Required staffing levels, schedules, and service frequencies.

• Bid submission requirements and evaluation criteria.

• Any required forms, Please see the information contained in

27-ITB-002-LJ.

certifications, or compliance documents.

• Any additional information or attachments related to this solicitation.

10. 1. Can Commerce provide the cleanable square footage for each individual building?

Please refer to Question No.1.

11. 2. Can Commerce provide the cleanable square footage by flooring type for each building, including:

• Carpet

• VCT

• LVT

• Ceramic Tile

• Other hard surface flooring

No.2.

12 3. Is a floor plan or flooring inventory available identifying the location and square footage of each flooring type?

13 4. Building 2550:

Although only two offices on the second floor are currently occupied, please confirm whether the entire second floor is included in the cleaning scope and should be cleaned in accordance with the contract requirements.

Building 2550 second floor, only currently occupied offices require service.

14 5. Vanguard Franchise Model Vanguard Cleaning Systems provides services through independently owned franchise businesses while remaining fully responsible for contract performance, supervision, quality assurance, and contract administration.

Would Commerce consider Vanguard's franchise operating model compliant with the ITB's no-subcontracting requirement?

No, In accordance with Section B.32, Section

C.7.5(17), and Attachment I of the ITB, subcontracting is strictly prohibited under this Contract. All services must be performed directly by the Contractor and its bona fide employees.

15 Bid Submission

6. May bids be delivered to the Purchasing Office any time prior to the August 14, 2026 submission deadline, or must they be delivered only on the due date?

Please refer to sections B.8 Calendar of Events and B.12 Submission of Bids.

16 7. If bids may only be delivered on August 14, is the Bidder required to be present for the public bid opening, or is attendance optional?

Bidder is not required to be present at the time of opening. Please refer to B.8 Calendar of Events and B.14 Bid Opening.

17. Attachment B requires bidders to provide a monthly cost for each individual building;

however, Section C.1 only provides the total complex square footage of approximately 53,276 square feet. Please provide the individual cleanable square footage for Buildings

2530, 2550, 2600, and 2660.

18 • Could you please provide the dimensions of the carpet and VCT flooring included in the project?

19. • Could you let me know what the previous contract was for this project?

No.6.

20. The RFP lists approximately 53,276 square feet of cleanable space; however, our measurements came to approximately 39,745 square feet because some areas are currently vacant and not in use.

Which square footage should we use to calculate our pricing?

Please refer to C.1., and Question No.13.

21 As we would like to request additional facility information, if available, to ensure our staffing plan and pricing accurately reflect the requirements of the solicitation.

Specifically, we would appreciate receiving the following information for each of the four buildings:

• Total square footage

• Carpeted square footage

• Hard surface floor square footage (VCT, tile, concrete, etc.)

• Number of offices

• Number of conference rooms

• Number of breakrooms

• Number of restrooms

• Any available floor plans, room schedules, or area breakdowns

• Any room-by-room square footage, if available

If detailed floor plans or room-by-room measurements are unavailable, would the Department be able to provide the total carpeted and total hard surface square footage for each building?

This information will assist us in accurately estimating labor, equipment, supplies, and the periodic floor maintenance services required under the solicitation.

22. We see there is a form for subcontractors (Attachment I) but Section B.32 (Contractors and Subcontractors) states that the Contract does not allow the Contractor to subcontract for any of the services. Are we allowed to use subcontractors or not?

- Who is supposed to fill out the Evaluation of Past Performance form?

Attachment I indicates “No subcontractors will be used” however the Bidder’s execution is necessary.

Attachment G is completed by Commerce.

23 Page 22 Section C.1

Purpose/Descrip tion

Please provide the individual cleanable square footage for Buildings 2530, 2550, 2600, and 2660, since Attachment B requires separate monthly pricing for each building.

Please refer to Question No.1.

24. Pages 26-27, Sections C.7.2 and C.7.4 Floor

Maintenance and Biannual Floor

Cleaning

Please provide the approximate square footage by floor type for each building, including carpet, VCT, LVT, ceramic tile, and other hard flooring.

25. Page 24, Section C.7 Contractors Responsibilities

Please confirm that the requirement is for two full

– time day porters shared across the entire four building complex, rather than two day porters assigned to each building.

Two full-time day porters are the minimum required for the contract, however the vendor may use as many additional day porters as they deem necessary to ensure the Section C.6 is achieved.

26. Page 27, Section C.7.5 Contractors

Management Responsibilities, items 2 and 10

Please confirm whether the required day and night supervisors may reserve as working supervisors and perfo4rm cleaning duties, or whether Commerce requires separate, non-working supervisors onsite during each shift.

Commerce leaves the duties of the supervisor to the discretion of the Contractor.

27. Page 22, Section C.2 –

Background/Ove rview

Please provide the current contractor’s monthly and annual contract amount for these services, including any approved amendments or price increases. Please also confirm whether this amount includes day porter services, consumables, and periodic floor-care services.

Please refer to Question No.6.

28. Pages 24 – 28, Section C.7 –

Contractor Responsibilities

Please provide the current staffing plan for this contract, including the number of day porters, nighttime custodians, working supervisors or leads, scheduled hours per shift, and total weekly labor hours.

Please refer to Section C.7.

29. Not addressed in the solicitation.

Could the Department provide the current annual contract value for the existing janitorial services contract for the Ft. Lauderdale facility?

Please see Question

30. Section C.7 – Contractor

Responsibilities (minimum staffing requirements).

Could the Department provide the current staffing level assigned under the existing janitorial services contract, including the number of Day Porters and Night Staff currently assigned to the facility?

Currently, there are 2 Day Porters and

4 Night Porters utilized.

31. Section C.7.6 – Cleaning Products and Equipment.

Could the Department provide the manufacturer and model information for the restroom dispensers currently installed throughout the facility, as well as the brands or specifications of the consumable products currently being used, to ensure compatibility with the existing equipment?

The restroom dispensers are standard commercial facility dispensers. The awarded vendor is able to change dispensers at their expense if needed.

32. Not addressed in the solicitation.

To facilitate an accurate staffing plan and operational approach, could the Department provide floor plans or layout drawings for each building included in this solicitation, if available?

No.30.

33. p.12, B.21 / p.7, B.8

Section B.21 states the contract period is 36 months, while also stating the anticipated period is September 1, 2026 through September 30, 2029, which spans 37 months. Attachment B calculates each year as a fixed 12 monthly payments. Please confirm the exact number of monthly payment periods in the initial term and the intended contract start and end dates.

The initial contract term is exactly thirty-six (36) months, consisting of 36 monthly payment periods.

The anticipated contract period is September 1, 2026, through August 31, 2029, as specified in

Section B.21. Attachment B calculates each year based on 12 monthly payments.

34. p.35-36, Attachment B / p.22, C.1

Attachment B requires a separate monthly price for each of the four buildings (2530, 2550, 2600, 2660), but the ITB states only a combined area of approximately 53,276 square feet.

Please provide the individual square footage of each of the four buildings so that bidders can allocate pricing per building on a consistent basis.

Please refer to Question No.1.

35. p.26-27, C.7.4 / p.35, Attachment

B

Section C.7.4 requires biannual stripping and waxing of all VCT floors, monthly buffing, biannual steam extraction of all carpet, and biannual steam cleaning and grout sealing of all ceramic tile. Please provide the approximate square footage of each floor surface type (VCT/LVT, carpet, ceramic tile) for the complex, broken out by

No. 2.

building if available.

These quantities materially affect pricing and cannot be reasonably estimated from the information provided.

36. p.25, C.7.2 Section C.7.2 requires the Contractor to provide 'a team of trained janitorial cleaning staff' for nightly services between 5:00 p.m. and 10:30 p.m., but does not specify a minimum number of personnel.

Does Commerce require a minimum nightly staffing level? If not, will Commerce evaluate proposed nightly staffing as part of the responsibility determination?

Commerce expects the awarded vendor to determine how many night porters they deem necessary to achieve the requirements in the Scope of Work.

37. p.24, C.7 / p.18, B.41

Is the current janitorial services contract for this complex available as a public record, including the incumbent contractor's name and current monthly or annual contract value? If so, please advise how bidders may obtain a copy.

No. 6.

38. p.28, C.7.6

The estimated monthly consumption figures in Section C.7.6 (including 25 cases of large roll paper towels and 25 cases of toilet tissue per month) — do these reflect actual historical consumption at the complex under the current contract, or are they planning estimates?

Section C.7.6 is an estimate based on consumption; however quantities are subject to change based on usage.

39. p.28, C.7.6 Are the existing paper towel, toilet tissue, soap, and seat cover dispensers owned by Commerce and proprietary to a specific manufacturer or product size? If so, please identify the dispenser manufacturer and required product specifications, as this directly affects supply cost. May the Contractor replace existing dispensers with its own compatible systems?

Please see Section C.7.6;

Contractor is responsible for all equipment and supplies needed for cleaning and servicing the facilities.

40. p.17, B.40 / Exhibit A

Section B.40 directs the Bidder to submit its written plan addressing the State's four objectives 'as Exhibit A Performance Inspection Checklist.' However, Exhibit A as issued is a weekly performance inspection checklist to be completed during contract performance, not a narrative plan.

Please clarify whether:

(a) the four-objective plan should be submitted as a separate narrative

Per Section B.40, use Exhibit A as guidance to your written plan.

document, and (b) whether a blank or completed Exhibit A checklist must also be returned with the bid.

41. p.27, C.7.5, item

Section C.7.5(18) states 'Contractor's personnel must be bonded for fidelity.' Please specify the minimum required fidelity bond amount, whether the bond must cover each employee individually or in aggregate, and whether evidence of the bond must be submitted with the bid or prior to contract execution.

The awarded vendor must have bonded personnel.

The specific carrier and structure of the fidelity bond are determined by the Contractor; proof of bonding must be maintained and made available upon request prior to commencement of work.

42. p.31, C.15 Section C.15 requires Errors and Omissions Insurance naming Commerce as additional insured, but does not state a minimum limit.

Please specify the required minimum coverage limits for Errors and Omissions Insurance.

Please refer to Section B.28.

43. p.23, C.5

Which specific positions under this contract has Commerce designated as positions of special trust requiring Level 2 background screening — day porters, nightly cleaning staff, the Regional Manager, or all Contractor personnel?

Must all screenings be completed and approved prior to the September 1, 2026 start date, and if

All Contractor’s personnel that are subject to enter the buildings as the entire complex maintains sensitive or confidential information.

so, what turnaround time should bidders plan for FDLE/FBI results?

44. p.27, C.7.5, item 2 Section C.7.5(2) requires a Regional Manager within a 50-mile radius who can be on site within an hour and a half. May the Regional Manager also serve as one of the two required day porters or as the nightly supervisor, or must this be a separate individual not counted toward the required cleaning staff?

The Regional Manager may also serve as one of the two required day porters or as the nightly supervisor.

45. p.24, C.7 / p.4, B.6

Day and nightly services are required Monday through Friday excluding Commerce-observed holidays (nine per year).

Is the fixed monthly price paid in full regardless of the number of observed holidays in a given month, or is the monthly invoice prorated for holidays on which no service is performed?

The fixed monthly price is paid regardless of state observed holidays.

46. p.27, C.7.4, items 1-3

Section C.7.4 states the initial strip and wax must occur by August 31st and February 28th of each year, carpet cleaning by July 31st and January 31st, and ceramic tile steam cleaning by October 31st and April 30th. Given an anticipated contract start of September 1, 2026, please confirm which of these periodic services are first due within the

All sections of the Scope of Work are required during the associated date ranges.

initial contract year and on what dates.

47. P.36-37, Attachment B/p.18, B.41

Section B.41(1) states the lowest price will be determined by comparing each Bidder’s Grand total for the initial contract period. Please confirm that pricing entered for the three Renewal Years on Attachment B is not included in the award determination, and that Renewal Year pricing is nonetheless mandatory for a responsive bid.

Section B.41(1) of the ITB is hereby amended to state that the Contract will be awarded to the responsive and responsible Bidder that submits the lowest

“TOTAL COST FOR

ORIGINAL AND

RENEWAL COST” as reflected on Attachment B, Price Page.

48. P.27-28, C.7.5/C.7.6

Will Commerce provide, at no cost to the Contractor, dedicated janitorial storage closets in each of the four buildings, along with water and electrical service for cleaning operations? Please also confirm whether trash and recycling dumpster service at that complex is provided by Commerce.

Yes

49. p.7, B.10/p.10, B.17

Please confirm that the sign-in sheet from the Mandatory Pre-Bid Conference/Site Visit held on July 28, 2026, has been finalized, and provided a copy of the attendance record as a public record pursuant to Chapter 119, Florida Statutes. Please also advise how a bidder may verify that its own attendance was properly

The sign-in sheet from the Mandatory Pre-Bid

Conference / Site Visit held on June 30, 2026, has been finalized. Please refer to Section B.18 for detailed information on

Public Records Request recorded prior to submitting its bid.

50. p.13. B.28/ p.31, C.15

Please confirm that certificates of insurance for Commercial General Liability, Workers’ Compensation, and Errors and Omissions are required only from the successful Contractor prior to Contract execution and are not required to be submitted with the bid on August 14, 2026.

Proof of insurance will be required at the contract execution only.

51. p. 9, B.15, item 3(8)/p.43, Attachment G/p.44, Attachme3nt H, item 4

Attachment G, Evaluation of Past Performance, isw listed in Section B.15 among the Attachments required to be returned with the bid, but it is not listed in the Attachment H Bid Package Checklist, and Section B.41(1)(b) indicates that the Procurement Officer completes this form when conducting the reference check. Please confirm the Bidder’s obligation. Specifically, should the Bidder submit three (3) copies of Attachment G, one for each reference listed on Attachment A, with the “ Bidder’s Name” and “Bidder’s Reference named” fields completed and the interview3, scoring, and reference signature sections left blank for Commerce to complete? IF a

Reference check will be conducted, according to

Attachment A, Reference Form.

Please see Attachment H, No. 2.

Please refer to B.15, which outlines what the Bidder must return.

Please refer to B.39 for Attachment A reference form.

difference treatment is expected, please advise.

52. Sec B:15 attachment G as a mandatory bid submittal, but attachment H’s checklist does not include it, and the form itself appears designed for Commerce to complete after contacting references. Should bidders conduct the interview or leave it blank with the date and our signature to include it with the package?

No. 51.

53. Instructs bidders to submit a single document (exhibit A) addressing the four state objectives (environmental, drug-free workplace, RESPECT, and PRIDE).

Section C6 also references a “performance inspection checklist” to be completed during contract performance. To ensure our bid is prepared correctly, please clarify whether the “Exhibit A referenced in Section B40 is intended to be the same document as the weekly performance inspection checklist referenced in Section C6, or whether these are two separate documents with different purposes. If they are separate, please identify

Exhibit A is a Performance Checklist to be used for daily services. Per solicitation states what attachments and information is being requested.

the required content and format for the Exhibit A document”.

54. P. 22- Sec C1 Attachment B requires pricing per building, but the EBT only provides total complex square footage, not a per-building breakdown. Can commerce provide approximate square footage for each of the four buildings?

No. 1.

55. P.24 C6 Cites $600/day penalty specifically for C7 (floor care), then separately cites the same $600/day for general CAP non-compliance under C9;

does floor care carry a different penalty from other C7 deficiencies, or is this one penalty structure?

Sections C.7. and C.9.

each have financial consequences if there is a failure to perform services as specified.

56. Section B / Section C

Can the Department identify the current incumbent contractor and provide the current annual contract value?

Please refer to Question No. 6.

57. Section B / Section C

What is the incumbent’s contract number?

58. Section C – Scope of Work

Are there any recurring performance issues, service deficiencies, or operational challenges under the current contract that bidders should consider when preparing their technical and staffing approach?

There are no documented recurring performance issues under the current contract. Bidders may review existing contract documentation on the Florida Accountability

Contract Tracking System (FACTS) at https://facts.fldfs.com/Sear ch/ContractSearch.aspx

59. Section C –

Scope of Work / Exhibit A

Can the Department provide the approximate total square footage of the facility, including a breakdown of office space, common areas, restrooms, and other service areas covered under this contract?

60. Exhibit A – Performance

Inspection Checklist

Can the Department provide the approximate square footage of each flooring type (e.g., carpet, VCT, LVT, ceramic tile, and any other flooring surfaces) to assist bidders in preparing accurate pricing?

Please refer to Question No. 2.

61. Exhibit A – Performance

Inspection Checklist

Please confirm whether the Contractor is responsible for furnishing restroom consumables (e.g., toilet tissue, paper towels, hand soap, hand sanitizer, toilet seat covers, urinal deodorant blocks, and trash liners), or whether these items will be provided by the Department.

Please refer to Section C.7.6.

https://facts.fldfs.com/Search/ContractSearch.aspx https://facts.fldfs.com/Search/ContractSearch.aspx

62. Section C –

Please confirm whether the Contractor is required to furnish all cleaning equipment, including floor machines, carpet extraction equipment, ladders, and other specialized equipment necessary to perform the required services.

Please refer to Section C.7.4.

63. Section C – Scope of Work

Will the Department provide secured onsite storage space for the Contractor's equipment, supplies, and consumables throughout the contract period?

Yes

64. Section C – Scope of Work

Will the Department provide access to water and electricity at no cost for the Contractor's cleaning operations?

Yes

65. Exhibit A – Performance

Inspection Checklist

Please clarify whether the requirement to clean entrance and vicinity glass includes only ground-level glass or also includes elevated glass requiring specialized access equipment.

The requirement to clean entrance and vicinity glass includes only ground-level glass.

66. Exhibit A – Performance

Inspection Checklist

Please confirm whether pressure washing of sidewalks, entrances, or other exterior hard surfaces is required under this contract.

No

67.

Exhibit A – Performance

Inspection Checklist

Does the scope of work include biohazard or bodily fluid cleanup? If so, please identify the applicable standards, required certifications, and whether any additional compensation will be provided for such services.

No, however, Commerce cannont identify any unforeseen emergencies

(ex. Employee emesis, etc.)

68. Section C – Scope of Work

Will parking be provided for contractor personnel at no cost while performing services under this contract?

Yes

69. Section C – Scope of Work

If the Department requests services outside the routine scope of work, how will such services be authorized and compensated?

Any services requested outside the routine Scope of Work cannot be performed or compensated without a formal, written contract amendment executed by both parties prior to the rendering of such services.

70. Section C – Scope of Work

Will emergency or after-hours cleaning requests be included within the fixed contract price, or will such services be compensated separately?

Emergency cleaning is not included in the fixed contract price. However, please see Section C.7.2.

for after hours cleaning

71. Section C –

Can the Department provide a floor plan or building layout identifying all service areas?

No, there was a walkthrough that showed all service areas of the building.

72. Section C – Scope of Work

Can the Department provide historical monthly usage quantities for restroom consumables (toilet tissue, paper towels, hand soap, trash liners, etc.)?

See Section C.7.6 for estimated historical monthly usage.

73. Section C – Scope of Work

How many current janitorial staff (if any) are assigned to this facility?

Please refer to Question No.30.

74. Section B – Procurement Schedule / Section C –

Scope of Work

Is there an expected transition period between contract award and commencement of services?

In accordance with Section B.21, the Contract is anticipated to begin on September 1, 2026. The selected Contractor shall be expected to assume all service responsibilities within 30 days of contract execution.

75. 1. What is the current annual contract value for these janitorial services?

76. 2. Who is the current contractor providing these services?

77. 3. How many employees are assigned to the evening/night shift?

78. 4. What is the total carpeted square footage within the facility?

79. 5. What is the total hard floor square footage (VCT, tile, concrete, etc.)

Are the current contract and any amendments available as a public record? I requested a few days ago but haven’t received a response yet.