Addendum 2 Q & A

Clayt Clayton County Public Schools Division of Business Services

1058 Fifth Avenue• Jonesboro, Georgia 30236 • (770) 473-2700

DR. ANTHONY W. SMITH

Superintendent of Schools

RAMONA BIVINS

Chief Financial Officer

ADDENDUM # 1

IFB 014-23 Commercial Meat, Meat Alternate and Grocery

Solicitation Released: June 28, 2023

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. Clayton County Public Schools (CCPS) has received questions for this IFB. The answers are attached hereto as Exhibit 1.

Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

8/1/2023 | 1:56:50 PM EDT

EXHIBIT 1

QUESTION 1: Hi Purchasing Department, Thank you for inviting me to submit our bid form to IFB 014-23 Bid for - Commercial Meat, Meat Alternative and Grocery, we’re grateful for this opportunity. We are new to the Bonfire system so I apologize if my questions seemed novice.

I did a tasting with Food and Nutrition purchasing department with I’marr and Ingrid regarding our company sauces, we have a line of less sodium sauces. We are uncertain as to how Clayton County wants the product delivered:

QUESTION 1a: First Method, Direct shipment: Can we submit our pricing directly through Bonfire portal? Are you only interested in one sauce, Sweet Chili sauce or other sauces as well?

QUESTION 1b: Second Method, Through Food Distributor: Do you prefer to go through a food service distributor that carries our product?

QUESTION 1c: Could you please clarify if Clayton County prefers direct shipment or through a distributor so I can properly submit our bid forms?

ANSWER 1a: Through Bonfire.

ANSWER 1b: Please refer to bid.

ANSWER 1c: Please submit the bid through Bonfire and complete and sign all bid forms before uploading the documents.

QUESTION 2: Hello, I represent the line Backpack shelf stable yogurts, which is on your bid. I see the total usage for the year but no indicator on how to break up the usage.

Since we are providing a delivered price it is important to know that the more we ship the lower the price, so how do we indicate bracket pricing on the bid so your team have options?

ANSWER 2a: CCPS does not have bracket pricing on the bid spreadsheet. The estimated usage for 5 flavors of shelf stable yogurt is 5000 cases per year. The estimated quantity may be higher or lower based on shelf stable yogurt meal participation.

We have tested this item; however, until we serve it to all students we will not know if the estimate will increase or decrease. We will use shelf stable yogurt for virtual school days and if student acceptance is high we will serve it for regular breakfast and lunch also.

QUESTION 3: Hi I'marr, I was on the phone with David Fine (cc'd) with Sutherland and he had mentioned he visited with you. Can you clarify if the bid for the yogurt was supposed to be for us direct to your warehouse or through a distributor only? We are happy to accommodate your needs either way but do not want to add any conflicts.

ANSWER 3a: CCPS will receive these products through a distributor.

QUESTION 4: Hi Ms. Tookes, Thank you so much for taking the time to answer our questions. I am working with a local distributor but they are located in south GA. I understand the bid requirements state that it is required for weekly delivery to district schools.

Our sauces are shelf stable for 1 year and doesn’t take up any freezer space.

Would Clayton County accept monthly delivery to single location instead?

Thank you for being patient with us, really appreciate Clayton County’s interest.

Sincerely, Hope

ANSWER 4a: CCPS will not accept monthly delivery to a single site.

IFB 014-23

COMMERCIAL, MEAT ALTERNATE AND GROCERY

PRE-BID CONFERENCE

Monday, July 17, 2023 at 10:00 A.M.

Join Zoom Meeting

IFB 014-23 Commercial Meat, Meat Alternate and Grocery Pre-Bid Conference

Meeting ID: 957 9408 9617 Passcode: 668989

One tap mobile

+14702509358,95794089617# US (Atlanta)

Clayton County Public Schools Purchasing Department

1098 Fifth Avenue Jonesboro, GA 30236

Agenda

1. Opening Remarks Rose Tookes Purchasing Buyer

Introduction of CCPS Staff Purpose of the Meeting Procurement Process Required Forms Submission of Written Questions

2. Overview and Scope of Work Ingrid Farahdel Coordinator, School Nutrition Imarr Mack

School Nutrition, Procurement Specialist

3. Questions and Answers Ingrid Farahdel

Imarr Mack

Purchasing Staff

4. Conclusion and Adjournment Rose Tookes

Responses to this IFB will be received by Clayton County Public Schools (CCPS), Purchasing Department, 1098 Fifth Avenue, Jonesboro, Georgia, 30236 until 3:00 P.M., Eastern Standard Time (EST) on Tuesday, August 8, 2023.

All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Tuesday, July 25, 2023. Submit questions to: purchasing@clayton.k12.ga.us . All replies will be made in writing via addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this IFB.

mailto:purchasing@clayton.k12.ga.us

IFB 014-23

COMMERICAL, MEAT, MEAT ALTERNATE AND GROCERY

Monday, July 17, 2023 at 10:00 A.M.

Clayton County Public Schools 1098 Fifth Avenue

Jonesboro, GA 30236

Questions

Please print your question (s) below. Any question not answered today will be answered by addendum as stated below*

Name: ____________________________Title:_______________________________

Company/Firm:________________________________________________________

Email Address:________________________________________________________

*Attendees will be permitted to ask questions during the pre-bid conference, however, any oral responses to questions are not authoritative and may not be relied upon for any matter. It shall be the responsibility of each Bidder to monitor the CCPS website and obtain a copy of any addendum issued for this IFB. Please do not contact the end user department for questions.

RFP 014-23

Commercial Meat, Meat Alternate and Grocery

Thursday, July 17, 2023 at 10:00 A.M.

Clayton County Board of Education www.c1ayton.kl2.ga.us

Name Title Company Name Contact Information

Rose Tookes Purchasing Buyer CCPS http://www.c1ayton.kl2.ga.us/