Addendum 2 - ORF Cellphone Lot.pdf

Norfolk Airport Authority Addendum No.2 Cellphone Waiting Lot

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Addendum No. 2 Cellphone Waiting Lot

Norfolk International Airport

January 17, 2024

From: Dave France, PE Kimley-Horn and Associates, Inc.

4525 Main Street, Suite 1000 Virginia Beach, VA 23462 757-213-8600 Office

To: Bid Document Holders

BID DOCUMENT HOLDERS on the project are hereby notified that this document shall append, take precedence over and become part of the original bidding documents dated December 13, 2023. Bids submitted for the project shall conform to this Addendum. All bidders are required to acknowledge Addendum No. 2 in their proposal. Failure to acknowledge addendum on the bid form will result in bid being declared non-responsive.

CONTRACT DOCUMENTS

BID FORM

Pages B-1 and B-4

1. REMOVE Sheets B-1 and B-4.

2. ADD Sheets B-1 through B-6. See attached Instructions to Bidders for modification.

CONSTRUCTION PLANS

ELECTRICAL PLAN SHEETS

Sheet E201 Overall Lighting Plan

1. ADD Sheet “E201 – Overall Lighting Plan” Attached.

CLARIFICATIONS

1. Prebid Presentation Revised to Reflect Updated Completion Date

a. MODIFY Time for Completion on slide 4 “PROJECT HIGHTLIGHTS” to be “120 days for substantially completed; 60 days for final completion”.

QUESTIONS

1. Plans say to discuss with owner to determine if irrigation pricing is needed. Does pricing for irrigation need to be included?

It should be assumed that the contractor will utilize PVC sleeves to account for irrigation. The awarded Contractor will need to coordinate the remainder of irrigation efforts with the airport’s

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irrigation contractor. See sheet “CP100 – Landscape Plan” in the Construction Plans for PVC sleeve locations. For pricing, use two 4” Schedule 40 PVC.

2. Would the owner consider extending the days to complete to 180 days?

The substantial completion date has been extended from 90 to 120 days, at which point the lot will be open for use. The final completion date has been extended from 14 to 60 days.

3. Aside from the photometric map and some details on the lights being installed, no information was found on how or where the power is coming from. Please provide information on running power for the lights along with conduit route information.

Sheet “E201 – Overall Lighting Plan” has been included to provide information on running power along with conduit route information.

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NORFOLK AIRPORT AUTHORITY B-1 BID FORM

CELLPHONE WAITING LOT ADDENDUM 2

BID FORM

Bids to be opened: Time 2:00 p.m. local time January 30, 2024

Work to be Completed in: Substantial Completion: 120 Calendar Days Final Completion: 60 Calendar Days

Liquidated Damages: Five Hundred Dollars and No Cents ($500.00) per calendar day after time for Substantial Completion has expired. Five Hundred Dollars and No Cents ($500.00) per calendar day after time for Final Completion has expired.

Performance Bond: 100% Payment Bond: 100% Bid Security: 5%

Contractor and Owner (Norfolk Airport Authority) recognize that time is of the essence of this agreement and that the owner will suffer financial loss if the work is not completed within the times specified, plus any extensions thereof allowed in accordance with the contract documents. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration preceding the actual loss suffered by the Owner if the work is not completed on time. Accordingly, instead of requiring any such proof, owner and contractor agree that as liquidated damages for delay (but not as penalty), contractor shall pay owner Five Hundred Dollars and No Cents ($500.00) for each calendar day that expires after the time specified for substantial completion until the work is substantially complete. After substantial completion, if contractor shall neglect, refuse, or fail to complete the remaining work within the contract time or any proper extension thereof granted by owner, contractor shall pay owner Five Hundred Dollars and No Cents ($500.00) for each calendar day that expires after the time specified for final completion and readiness for final payment until the work is completed and ready for final payment. If substantial completion is not achieved by the time of final completion, then liquidated damages for both substantial and final completion shall run concurrently until substantial completion is achieved.

To Owner: Norfolk Airport Authority 2200 Norview Ave., Norfolk VA 23518-5807

A. BID PRICE

PROJECT: Cellphone Waiting Lot OWNER: Norfolk Airport Authority

The Work is comprised of the completed construction required by the Contract Documents performed to the complete satisfaction of the Owner, and includes all labor necessary to produce such construction, and all materials and equipment incorporated or to be incorporated in such construction.

NORFOLK AIRPORT AUTHORITY B-2 BID FORM

CELLPHONE WAITING LOT ADDENDUM 2

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BID FORM

Item No. Description Estimated Quantity Unit Unit Price in Numbers Total Amount Per Item

Cellphone Waiting Lot

Cellphone Waiting Lot Construction 1 LS $ ______________ $ _________________

TOTAL AMOUNT OF BID SCHEDULE - CELLPHONE WAITING LOT

Dollars

Cents

Name of Bidder (Typed or Printed):

Signature of Bidder (Same as Proposal Form):

Title:

END OF BID SCHEDULE

Total BID SCHEDULE - CELLPHONE WAITING LOT Amount $

NORFOLK AIRPORT AUTHORITY

CELLPHONE WAITING LOT B-3.1

BID FORM

ADDENDUM 2

NORFOLK AIRPORT AUTHORITY B-4 BID FORM

CELLPHONE WAITING LOT ADDENDUM 2

B. ADDENDA

The undersigned acknowledges receipt of the following addenda:

Addendum No. _________________ Dated: _______________

Addendum No. _________________ Dated: _______________

Addendum No. _________________ Dated: _______________

C. We agree to enter into an Agreement with OWNER within ten (10) days of the award of same to us for the price named in our Bid.

D. It is expressly agreed by us that OWNER shall have the right to reject any and all Bids and to waive any minor non-substantive errors in the Bid and accept the Bid in OWNERS interests.

E. In default of the performance on our part of the conditions of Bid, our failure to enter into an

Agreement with OWNER within the time above set, we herewith furnish a Bid Security in the amount of $ __________________________________________________________________ , which shall be absolutely forfeited to OWNER but otherwise the said Bid Security shall be returned.

F. We agree to begin Work at any time we may be notified by the Owner, and complete all of the Work embraced in the Agreement within 120 Calendar Days;

G. The undersigned has read all sections under "Instructions to Bidders."

H. By signing the attached, the bidder certifies that a copy of the Contract Documents are in the Bidder’s possession, and that all work called for in the Contract Documents will be done in accordance with these Contract Documents. The Bidder also certifies that they will perform at least 25%___ of the work by value, and must submit, as part of the bid, a list of any sub-contractor doing work, the extent of work that will be performed and the dollar value of the work.

NORFOLK AIRPORT AUTHORITY B-5 BID FORM

CELLPHONE WAITING LOT ADDENDUM 2

I. CONTRACTOR'S REGISTRATION AND SIGNATURE

Registered Virginia Contractor Class and No.____________________________

(NOTE: FAILURE TO INCLUDE CONTRACTOR’S REGISTRATION NUMBER IS GROUNDS FOR

REJECTION OF THE BID.)

Contractor________________________________

Signed___________________________________

Date_____________________________________

Title_____________________________________

NOTE: If Bidder is a corporation, write state of incorporation under signature.

MAILING ADDRESS AND TELEPHONE NUMBER OF BIDDER:

( ) [Telephone]

NORFOLK AIRPORT AUTHORITY B-6 BID FORM

CELLPHONE WAITING LOT ADDENDUM 2

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A

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H1-24; 2 #10, 1 #10 GND - 1"C;

RUN VIA PHOTOCEL. STUB

CONDUIT AND CONDUCTORS UP

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GARAGE A AND LB INTO

GARAGE BESIDE A COLUMN.

ROUT UP COLUMN TO GROUNT

TIER CEILING AND ROUTE

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E201

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E201

SITE PLAN - PHOTOMETRICS

SCALE: 1" = 30'-0"

ENLARGED - GARAGE A ELECTRICAL ROOM

SCALE: 1/8" = 1'-0"

1" = 30'-0" 30' 15' 0' 60'30' 90'

1/8" = 1'-0" 5'0'5' 10' 20'

E201

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THIS DRAWING IS NOT FOR NOT FOR FOR PRICING OR CONSTRUCTION

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BY

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DATE

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AS SHOWN

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REVISIONS

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DATE

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SHEET NUMBER

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CHECKED BY

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DESIGNED BY

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DRAWN BY

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KHA PROJECT

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4525 MAIN STREET, SUITE 1000, VIRGINIA BEACH, VA 23462

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PHONE: 757-213-8600 FAX: 757-213-8601

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WWW.KIMLEY-HORN.COM

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VIRGINIA

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NORFOLK

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JEB

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KPM

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RAM

CELLPHONE WAITING LOT

Ashley Sumner Dave France asumner@norfolkairport.com dave.france@kimley-horn.com

(757) 857-3351 (757) 355-6643

Delaney Davis delaney.davis@kimley-horn.com (757)217-2096

PROJECT LOCATION

• Site Address: 2200 Norview Avenue, Norfolk, VA 23518

• Northwest of Garage A

SITE LOCATION

1/17/2024 ORF Cellphone Waiting Lot KH Job Number: 116465006

PROJECT INFORMATION

• Site Area: 2.03 AC

• Number of Spaces: 84

• Existing Impervious: 0.04 AC

• Proposed Impervious: 0.92 AC

• Scope of Work:

• Removal of existing trees and shrubs within the Limits of Disturbance (LOD)

• Construction of new parking lot

• Associated utility improvements

• Contractor to develop a Maintenance of Traffic (MOT) and a site safety/security plan

• Both plans to be approved by the Norfolk Airport Authority (NAA)

• Work hours to be determined by NAA

• Because there will be heavy automobile traffic around the site area, there should be an emphasis on continual maintenance of operations at the Norfolk International Airport

• To minimize obstruction to maintenance of operations, construction activities involving existing roads (i.e. installation of drainage features South of the Toll Plaza) must be completed during night hours set by NAA

• Existing electric lines running through the site should not be disturbed

• All trees within the LOD must be cleared by Contractor before April 1st, 2024

• Time for completion: 120 days for substantially completed; 60 days for final completion

PROJECT HIGHLIGHTS

• Liquidated Damages

• Contractor to pay owner $500 per each calendar day after the

Substantial Completion date until work is substantially complete

• Contractor to pay owner $500 per each calendar day after the Final

Completion date until work is ready for final payment

• Funding source contract requirements:

• SWAM, DBE, and other minority participation is encouraged, however there are no specified participation requirements for this project

• There are no specific wage rate requirements on this project outside of standard state and federal requirements

• No certified payroll

• Signage allotment: Contractor shall provide an allowance of $30,000 for wayfinding, directional, and or informational signage in the lot and in other locations around the airport circulation roads

PROJECT HIGHLIGHTS

Files:

• Available on electronic procurement system eVA:

https://eva.virginia.gov Site Visits:

• Contact Ashley Sumner (asumner@norfolkairport.com) to request access to the site

PRE-BID ACCESS

• Bids Submittal Deadline: January 30th, 2024 at 2:00 pm

• Sealed documents must be received by the Administration Office desk at the Norfolk Airport (Departures Terminal, 2nd Floor)

• Bidding Questions Deadline: January 16th, 2024

• Inquires should be directed to Delaney Davis (Delaney.davis@kimley-horn.com)

SCHEDULE