Addendum 2 - ITB 23-180-G Tubular Steel Pole Structures.pdf

Addendum 2, ITB 23-180-G Tubular Steel Pole Structures

September 20, 2023

ADDENDUM #2

Tubular Steel Pole Structures

ITB 23-180-G

This addendum modifies the bidding document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original bidding document and shall become part of the work required.

1. CHANGES TO BID DOCUMENT. The attached revised Bid Form, replaces the bid form originally posted in ITB 23- 180-G. The BID PRICE section has been updated under item #6, specifying this item is optional to bid and only estimates the need for two (2) – 95 ft. H-Frames. No 50 ft. poles are need as those are provided by BPA.

2. FILE ACCESS. The .bak files noted in the solicitation have been reformatted and can now be accessed at:

https://files.eweb.org/link/T2QYtIe9ImjecYAy2DytdF

3. BIDDER QUESTIONS. See questions and answers below.

a. Normally a ground pad is welded parallel or tangent to the surface of the pole shaft, the detail below shows the tab perpendicular to the surface. We just want to verify this is what is needed for these ground tab? The pad should be perpendicular to the surface.

b. Drawing T1-04; this is a single pole structure but GENERAL NOTES: 4 calls for flanged joints. Is this correct?

Correct, we want flanged joints.

c. Specification PART 2 – PRODUCTS; 2.1 MATERIALS call out ASTM A572 Grade 65 plates. Will ASTM A572 Grade 50 plate be allowed for flanges and thru-vangs? Also, please confirm that the Charpy V-Notch test temperature is -20 ° F., not C. The material change is acceptable. The F vs C was a typo.

CLOSING DATE AND TIME

Remains unchanged.

This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE BIDDER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR BY CIRCLING THE ADDENDUM

NUMBER IN THE APPROPRIATE AREA ON THE BID FORM.

Addendum prepared by:

Kristin Kokkeler, Contract Specialist

The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.

Company Name: ________________________________

Signature: ______________________________________ Date __________________________

End of Addendum https://files.eweb.org/link/T2QYtIe9ImjecYAy2DytdF

ITB #23-180-G Tubular Steel Pole Structures

5. BID FORM - REVISED

RETURN THE FOLLOWING WITH YOUR BID RESPONSE, PER SECTION 1.11(B):

(Place a check in front of the item indicating inclusion in your response.)

COVER LETTER

RESPONSE TO MINIMUM QUALIFICATIONS - Section 4 BID FORM – Section 5 Attachment C – RECYCLED PRODUCTS/SUSTAINABILITY QUESTIONNAIRE HARD COPIES – as detailed in Section 1.11(A) FLASH DRIVE COPY - Combine all documents in one pdf file)

A. BID PRICE

The Undersigned hereby offers to furnish all labor, equipment and materials as necessary to perform the services described herein in strict accordance with the Bid documents, and for the following amount(s). Prices include all costs related to shipping/handling, travel, and expenses:

Item Descrip�on Est. Qty Unit Unit Price Total Price 1 Tubular Steel Structure – 85 Ft. 2 EA

Structure Base Diameter:

Structure Final Weight:

Structure cost per lb.:

2 Tubular Steel Structure – 105 Ft. 4 EA Structure Base Diameter:

Structure Final Weight:

Structure cost per lb.:

3 Tubular Steel Structure – 115 Ft. 2 EA Structure Base Diameter:

Structure Final Weight:

Structure cost per lb.:

4 Tubular Steel Structure – 120 Ft. 2 EA Structure Base Diameter:

Structure Final Weight:

Structure cost per lb.:

5 Tubular Steel Structure – 130 Ft. 4 EA Structure Base Diameter:

Structure Final Weight:

Structure cost per lb.:

6* Tubular Steel Structure – 95 Ft. H-Frame 2 EA Structure Base Diameter:

Structure Final Weight:

Structure cost per lb.:

* Bid pricing for Item 6 is OPTIONAL. These are budgetary quotes as design will likely change. No 50 � poles, as those are BPA’s.

TOTAL, Lines 1-5

TOTAL, Line 6*

B. PROPOSED TRANSPORT

Bidder shall indicate below the method that will be used to deliver goods:

_______ COMMERCIAL/COMMON CARRIER _______ COMPANY OWNED/RENTED/LEASED VEHICLE

If Bidder is using anything other than commercial/common carriers to deliver goods, an insurance certificate for Automobile Liability as listed in Section 8 of Exhibit #1 Sample Contract must be provided prior to the issuance of a Notice to Proceed.

C. ACKNOWLEDGMENT OF RECEIPT OF ADDENDA TO BID DOCUMENTS:

Bidder acknowledges receipt of Addenda and agrees to be bound by their contents.

Circle each ITB Addendum received: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10

Check if not applicable or no Addenda were received: ____

D. MWESB STATUS

EWEB encourages contracting with minority owned, woman owned, and emerging small businesses (MWESB). The State of Oregon offers a certification process. Indicate below if your business is a MWESB and if so, which categories have been state certified.

MWESB Certified? (Indicate Yes or No) _______

If yes, please indicate which of the following applies: ______________________________

Minority Owned, Woman Owned, Emerging Small Business, or Veteran Owned

E. ACKNOWLEDGEMENT OF INDEPENDENT CONTRACTOR STATUS

The undersigned acknowledges that:

1. Contractor certifies its status as an independent contractor in satisfaction of Oregon law, including ORS 670.600, and shall perform all required Work as an independent contractor. EWEB holds the right (i) to determine the delivery schedule for the Work to be performed and (ii) to evaluate the quality of the completed performance, but EWEB cannot and will not control the means or manner of Contractor’s performance. Contractor is responsible for determining the appropriate means and manner of performing the Work.

2. The parties covenant that Contractor, its subcontractors, agents, officers and representatives do not qualify as officers, employees, or agents of EWEB as those terms are used in ORS 30.265 nor shall they seek such qualification relating to performance of the Work.

3. Contractor agrees it is responsible for all federal and state taxes or other payments or withholdings applicable to compensation or payments paid to Consultant under this Contract and shall hold EWEB harmless from such financial exposures.

F. BIDDER RESIDENCY

ORS 279A.120 states, "For the purposes of awarding a public contract, a contracting agency shall":

(a) Give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal; and

(b) Add a percent increase to the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.

“Resident Bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a “Resident Bidder” under this paragraph.

“Non-Resident Bidder” means a bidder who is not a “Resident Bidder” as defined above

a. CHECK ONE: Bidder is a ( ) RESIDENT Bidder ( ) NON-RESIDENT Bidder.

b. If Resident Bidder, enter your Oregon business address: (physical and mailing address)

c. If a Non-Resident Bidder, enter state of residency:

d. If a Non-Resident Bidder, do you or your Company receive, or are you or your Company eligible for any preference in award of contracts with your state’s government or with other governmental bodies in your state?

CHECK ONE: ( ) YES ( ) NO

If YES, state the preference percentage: _________________%

If YES, but not a percentage of bid price, describe the preference:

If YES, state the law or regulation that allows the preference described (legal citation):

G. ASSURANCES:

The undersigned attests that they:

• Have read and understand all instructions, requirements, Addenda, site conditions, and terms and conditions contained herein (including the attachments and exhibits listed in this solicitation).

• Have the authority and/or responsibility to submit a bid and to bind their organization in all phases of this solicitation process.

• Confirm the information provided is true and accurate to the best of their knowledge.

• Understand that any false statement may disqualify this offer from further consideration or may be cause for Contract termination.

• Have not and will not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged minority, women or emerging small business enterprise certified under ORS 200.055.

• Represent and warrant to EWEB that they have the power and authority to enter into and perform work under an awarded Contract. When executed by EWEB and Contractor the Contract shall be a valid and binding obligation of Contractor enforceable in accordance with its terms.

• Arrived at the specifics of the bid, including price and amounts, independently and without communication or agreement with another Bidder, except as disclosed in a separately attached statement.

• Are not submitting the bid in the interest of or on behalf of any undisclosed person;

• Have not directly or indirectly induced or solicited another Bidder, in order to benefit a third person, to submit a false or sham bid, to refrain from bidding or to change a bid.

• Have not directly or indirectly disclosed the Bidder's bid price, a breakdown of the price, the contents of the price or information or data related to the price to another Bidder.

• Have not sought through communication or agreement with a person to fix the bid price of the Bidder or another Bidder, to fix an overhead, profit or cost element of the bid price of the Bidder or another Bidder or to secure any advantage against the contracting agency or any other person interested in the public Contract.

• Have not directly or indirectly expressed an interest or lack of interest in the public Contract, or paid or offered to pay a fee to a person, to cause a collusive or sham bid.

H. SOLICITATION SIGNATURE

Contractor by signing this Bid Form represents and warrants that Contractor’s performance under an awarded contract will create no potential or actual conflict of interest, including but not limited to conflicts of interest as defined in ORS 244.020. Contractor further warrants that no state or federal law or EWEB rule will prevent Contractor's lawful performance of an awarded contract. If Contractor is currently performing work for EWEB or another governmental entity, Contractor’s participation in other public contracts will not create a potential or actual conflict of interest in performance of a Contract resulting from this ITB, if awarded.

BIDDER INFORMATION:

Bidder Company Name

Company Address (from which product will be shipped or work will be performed)

Telephone Number Federal Tax ID Number

Person Signing ITB________________________________________ Title_____________________________ Please print or type name

Signature _________________________________________________________________________________

Email Address _____________________________________________________________________________

Bidder’s ITB Representative (if different than above)

Name________________________________________ Title___________________________________ Please print or type name

Signature _________________________________________________________________________________

Phone __________________________ Email _________________________________________________