Addendum 2_IFB 41277_Admin Bldg Enhancment.pdf

DATE: August 4, 2025

TO: Prospective Respondents

FROM: LaDonna Johnson, Procurement Specialist

SUBJECT: Addendum #2 to Invitation for Bids, 41277 - Construction of Secured Visitor Entrance, Security Operation Center and Building Enhancements

Regarding the above-referenced solicitation, the following information and clarification is provided for your information.

1. The Bid Due Date has been extended to 2:00 p.m., August 27, 2025.

2. Please find attached the mandatory pre-bid conference sign-in sheets.

3. The Scope of Work (SOW) has been revised to include the following changes and is hereto attached as ATTACHMENT A-1 — REVISED STATEMENT OF WORK:

• Section III: Scope of Work: Updated floor plan and permitting responsibility (further clarification provided below, refer to Question/Answer 5)

• Section IV: Task Identification o Paragraph 3: revised the first sentence

Installation of all new materials (all materials are to be provided by Contractor) per the AHJ approved drawings.

o Paragraph 3b: revised to specify ADA door opener components

i. ADA components shall be ASSA ABLOY Operator SW200i with two (2) wireless push plates (hardware finishes to be brushed chrome/stainless steel/aluminum as applicable).

ii. Access card readers shall be Schlage MTB15 (compatible for present and future needs).

4. Question: Will the District require environmental testing for asbestos and lead? Should the testing be included in the bid cost?

Answer: The District will conduct the testing and obtain documentation.

5. Question: Will the District provide design drawings/plans for the renovations?

Answer: The Contractor shall be responsible for the preparation and submission of all necessary updated floor plans and permitting documentation required for the renovation project. Please refer to Attachment A-1 — Revised Statement of Work, Section III. Scope of Work.

6. Question: Will the District provide the contacts for the current access controls?

Answer: The District’s Client Services Manager is Kyle Losco, Siemens, (904) 210-0727.

7. Question: How many conduits are needed?

Answer: Two conduits, each 1 and ½ inches. (Refer to SOW, IV. Task Identification 3.h.)

8. Question: How will the blast mitigation film be attached?

Answer: A structural glazing sealant that is recommended by the manufacturer of the blast-resistant film.

Please acknowledge receipt of this Addendum on the BID FORM provided in the bid package.

If you have any questions, please e-mail me at ljohnson@sjrwmd.com.

mailto:ljohnson@sjrwmd.com

ATTACHMENT A-1 — REVISED STATEMENT OF WORK

CONSTRUCTION OF SECURED VISITOR ENTRANCE, SECURITY OPERATION CENTER

AND BUILDING ENHANCEMENTS

I. Introduction/Background

The St. Johns River Water Management District Headquarters (DHQ), located at 4049 Reid St.

Palatka, FL, 32177, is searching for a Contractor to improve Building 2 existing foyer by: (1) creating a secured visitor entrance; (2) creating an adjacent Security Operations Center (SOC) designated space; and (3) installing blast mitigation film on DHQ Buildings 1 and 2.

II. Objective

The District is interested in the creation of two distinct workspaces and the installation of a blast mitigation film that will enhance operations, provide secure access to visitors, and enhance the safety of its employees and visitors.

III. Scope of Work

Contractor shall provide and furnish all materials, labor, supervision, and equipment necessary to complete the tasks described in Section IV within the agreed timeframe. Contractor shall secure all necessary permits before commencing any work if required. The areas to be enhanced are comprised of:

• The foyer area of the Building 2 (Visitor Entrance).

• Enclosing a three-sided space in Building 2 (SOC).

• Designated windows and doors in Buildings 1 and 2

Updated Floor Plans for Permitting

The Contractor shall be responsible for the preparation and submission of all necessary updated floor plans required for the renovation project. The following scope outlines the expectations and responsibilities related to obtaining required building permits:

Updates to Floor Plan The Contractor shall provide a signed and sealed updated floor plan prepared by an appropriately licensed professional. The plans must detail all aspects of the renovation, including but not limited to:

• Overall new layout and space configuration

• Interior and exterior wall location modifications

• Electrical, Plumbing, and HVAC systems layouts, specifications and locations

• Door types, locations, and hardware schedules

• All proposed modifications to the existing fire suppression system

Review and Approval Prior to submission for permitting, the Contractor shall submit updated floor plans to the District Project Manager for review and approval. This step must be completed before permit applications are submitted to the Authority Having Jurisdiction (AHJ).

Permit Application and Coordination Upon District approval, the Contractor shall submit the finalized floor plans and permitting documents to the AHJ for review and building permit issuance. The Contractor shall be solely responsible for preparing and submitting all building permit documentation required by the local jurisdiction, including any forms, technical reports, and supplementary materials necessary for review and permit issuance and must coordinate directly with the AHJ to resolve any comments or required revisions resulting from the permit review process.

Notice of Commencement In accordance with Florida Statutes, the Contractor shall file a Notice of Commencement with the appropriate Clerk of Courts and provide a copy to the local permitting authority as required for permit processing.

IV. Task Identification

Contractor's Responsibilities: Contractor shall provide the following:

1. Preparation:

a. Pre-construction site walkthrough.

b. Provide a renovation timeline for project milestones and final project completion.

c. Secure the work site with caution tape as needed.

d. Install flooring protection from the doorway that shall be used for ingress and egress between the work areas and roll-off or dump trailer.

e. All construction materials shall be stored in a floor-protected area near the work area designated by the District Project Manager (DPM). Contractor shall provide the flooring protection.

f. Install plastic sheeting to partition select areas to contain dust and debris for the duration of the project.

g. Contractor shall provide for approval detailed plans that specify all materials before any construction commences including but not limited to all items listed below in “Section 3 Installation of all new materials”.

2. Demolition (none of the disposed materials shall be reused):

a. Demo and dispose of any unused materials such as ceiling tiles, framing, drywall, and flooring.

b. Remove the carpeting in the area for the SOC.

3. Installation of all new materials (all materials are to be provided by Contractor) per the AHJ approved drawings. Materials, colors and finishes to be determined and approved preinstallation by the District Project Manager (DPM):

a. Construct a clear, bandit barrier wall in the foyer (access control vestibule) of Building 2 that includes a 36” ADA accessible, automatic doorway with both card and “push button” remote access controls (run wires and hardware), a receptionist window with two-way passive voice speaker for communication and document pass-through capability (e.g., a bank teller window). The bandit barrier wall is to be framed with aluminum, securely anchored from all sides, and have rigid aluminum screen material installed on the top

(depth of tray ceiling).

i. The bandit barrier wall shall be approximately. 16’3” wide and approx. 10’7” high

(to the bottom of the tray ceiling) and must meet UL level 7 rating to withstand gunfire.

b. Contractor is to add ADA access controls to the existing exterior door of Building 2 (card access with “push button” override by the receptionist) and a “panic button” (a direct dial analog phone line to alert local law enforcement) that is controlled by the receptionist.

i. ADA components shall be ASSA ABLOY Operator SW200i with two (2) wireless push plates (hardware finishes to be brushed chrome/stainless steel/aluminum as applicable).

ii. Access card readers shall be Schlage MTB15 (compatible for present and future needs).

c. Construct a framed wall for the SOC with a solid core 36” door with access controls in the Procurement Area that will enclose a three-sided space. The SOC wall shall be approx. 28’3” long and 9’2” high (to extend above the drop ceiling tiles) and to be anchored to the floor and the structural roof girder at a maximum of every seven feet.

i. Install R-13 batt insulation in the SOC wall and SOC interior drop ceiling.

ii. The exterior of the SOC wall must be 5/8” finished drywall covering a layer of level 3 ballistic fiberglass wall panel to withstand gunfire.

iii. The interior of the SOC wall shall have a layer of ½” plywood under the 5/8” drywall (for future mounting of hardware).

iv. Summarizing wall construction layers should be:

drywall | ballistic fiberglass panel level 3 rating | framing & insulation | plywood | drywall.

d. Install a 24,000 BTU Mini Split unit with a heat pump. The air handling unit shall be mounted on the SOC exterior wall, and the condenser shall be placed on the ground adjacent to the same wall.

e. Install access controls on two new doors and run all Access Control Composite Cable for the access controls to an existing control panel. Install the Schlage MTB15 card reader at the designated locations.

f. Install matching ceiling tiles as needed to meet up against the SOC wall.

g. Paint all sheetrock walls of the foyer area of Building 2 and the SOC.

h. Install two (2) 1½” electrical conduits from the new wall to the workstation by cutting a channel in the floor.

i. Provide and install commercial grade vinyl composition tile flooring and tile cove base in the SOC.

j. Install 3M, 8-millimeter, or District-approved equivalent, blast mitigation film to the exterior windows of Building 1 (approx. 1700 square feet) and Building 2 (approx. 500 square feet).

4. Post-construction Inspection:

a. Contractor shall clean all debris and dust from the work areas.

b. Prior to removing the flooring protection, the DPM shall inspect the finished project for damages and satisfactory completion of tasks.

c. Contractor shall remove any construction debris containers from the District property and safely dispose of all debris and materials.

District Responsibilities: The District will provide the following:

1. New electrical wiring, outlets, switches, and lights for the receptionist’s work desk and the secure office area including the workstation.

2. Move two existing quad boxes and Cat 6 cabling to the new secure office area wall.

3. Paint color, specifications, and style selection of all project items – specified in Section IV subsection 3 (all materials shall be provided by Contractor).

4. A nearby exterior area close to the nearest doorway for a roll-off or dump trailer, which shall be supplied by Contractor.

5. Access - Electronic access card for the construction team – limited access to the construction area only.

6. Final approval after the successful completion of the project.

V. Time Frames (TBD)

a. Contractor may begin work once all final details have been approved by the DPM and Facilities Program Manager and no later than 21 days after the Agreement has been fully signed (Provided all materials and permitting have been secured).

b. The start date may be delayed to 30 days due to unforeseen material delays. Work shall be completed by January 31, 2026.

c. Working hours for this project shall be from 7:00am through 5:00pm, Monday through Friday, except District holidays. The District reserves the right to adjust work hours to meet the specific needs of the facility. Any deviation in work hours shall be coordinated through the DPM.

VI. Cost Schedule

Payments shall be made in accordance with Paragraph 5, PAYMENT OF INVOICES, in the Agreement.

EXHIBITS, listed below, will be available upon request. A signed District Non-Disclosure Confidentiality Agreement will be required before release.

Exhibit 1: Page E301, Floor Plan – Power & Data, Administration Building Renovations, Smith McCrary Architects, Inc. (05/29/02)

Exhibit 2: Rendering of New Security Operations Center, St. Johns River Water Management District (2025)

ATTACHMENT A-1 — REVISED STATEMENT OF WORK