Addendum - 2 E-Sign Solutions - RFQ 25002.pdf
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- Attached to
- E-Sign Solutions RFQ # 25002
- Solicitation number
- S-45900-00015567
- Issued by
- Washington County, Oregon
About this file
This is Addendum #2 to a Request for Quotes (RFQ) issued by the Oregon Public Employees Retirement System (PERS) for e-signature solutions under RFQ #25002. The addendum, issued January 13, 2026, provides clarifications to vendor inquiries regarding the procurement. PERS seeks a vendor to provide basic electronic signature (BES) functionality supporting remote online notarization and document signing, with estimated annual requirements of 4,000 enterprise general envelopes, 500 remote online notary transactions, and 500 enterprise envelopes for notary purposes. The service category is Cloud Service Providers. Final offers are due Thursday, January 29, 2026, at 4:00 PM PST. PERS anticipates awarding a single contract with an initial four-year term, with potential renewals extending up to ten years total. The e-signature general feature is targeted to commence on September 27, 2026.
The addendum addresses three key clarifications: (1) Remote Online Notarization will be used primarily for external notarization with some internal use, and parties will mostly not be personally known; (2) Attachment numbering was corrected, with Attachment #3 as Security Certification and Attachment #4 as Functional Requirements; and (3) vendors need only complete the provided Security Certification form (Attachment #3) rather than an external Statewide Security Standards Spreadsheet. Vendor solutions must comply with NIST Special Publication 800-53 (Moderate/High) controls or demonstrate current GovRAMP authorization, and comprehensive insurance coverage is mandatory including commercial general liability, professional liability, and network security and privacy liability policies.
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Text version
REQUEST FOR QUOTES (RFQ)
Best Value Analysis (BVA)
E-Sign Solutions
PERS-RFQ # 25002
OregonBuys # S-45900-00015567
Addendum # 2
Clarification Issue Date: January 13, 2026
Issuing Office: Public Employees Retirement System (PERS)
RFQ Contact Information (Authorized Representative): Ryan Ellis, Procurement & Contracts Specialist Address: 11410 SW 68th Parkway Tigard, OR 97223 Phone: (503) 603-7505 E-mail: ryan.ellis@pers.oregon.gov
Offer Due Date and Time: Thursday, January 29, 2026, 4:00PM PST.
Service Category: Cloud Service Providers
Questions Received
The following questions have been received. PERS has reviewed and has provided the following answers:
Q: For Remote Online Notarization:
a) will PERS be using this for internal, external notarization or both?
b) will the parties be personally known?
A: Mostly external, there may be some internal, and mostly not personally known. Technically both.
A: Attachment Labeling Discrepancy: The introductory list identifies Attachment # 3 as Functional Requirements and # 4 as Security Certification. However, the actual document headers show Attachment # 3 as Security Certification and Attachment # 4 as Functional Requirements. Please confirm the correct numbering for our response.
Q: There was a typo. It has been corrected in the attached updated RFQ.
Q: Security Spreadsheet: The RFQ mentions a "Statewide Security Standards Spreadsheet Attachment # 3". Is there an external file we must complete, or does this refer solely to signing the provided Security Certification form?
A: Solely the provided Security Certification form, attachment # 3.
File details come from the government source that posted it. Updated .