Addendum -1 E-Sign Solutions - RFQ 25002.pdf
PDF 577 KB Posted
- Attached to
- E-Sign Solutions RFQ # 25002
- Solicitation number
- S-45900-00015567
- Issued by
- Washington County, Oregon
About this file
This is an Addendum #1 to a Request for Quotes (RFQ) issued by the Oregon Public Employees Retirement System (PERS) for e-signature solutions under RFQ #25002. The addendum, issued January 7, 2026, addresses clarification questions received from prospective vendors regarding the procurement. PERS anticipates requiring approximately 8 to 10 user accounts for employee access to send electronic envelopes, with most envelopes containing a single document (counting multi-page documents as one unit). The RFQ seeks cloud-based e-signature capabilities with the feature set to commence on September 27, 2026. The final offer due date is January 29, 2026, at 4:00 PM PST, with questions and clarifications due by January 20, 2026, at 4:00 PM PST.
Regarding security and operational requirements, PERS confirmed that all proposers must meet specified security requirements, with preference given to vendors holding GovRAMP eligibility or those demonstrating compliance with security documentation. The agency does not currently utilize Remote Online Notarization (RON) services with an existing vendor. The procurement is limited to seven pre-qualified participating vendors under existing state and local agreements. Vendors must provide comprehensive documentation including pricing sheets, security certifications, functional requirement attestations, and various service agreements. PERS reserves the right to reject all offers and will conduct a best value analysis to determine the contract award.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
REQUEST FOR QUOTES (RFQ)
Best Value Analysis (BVA)
E-Sign Solutions
PERS-RFQ # 25002
OregonBuys # S-45900-00015567
Addendum # 1
Clarification Issue Date: January 7, 2026
Issuing Office: Public Employees Retirement System (PERS)
RFQ Contact Information (Authorized Representative): Ryan Ellis, Procurement & Contracts Specialist Address: 11410 SW 68th Parkway Tigard, OR 97223 Phone: (503) 603-7505 E-mail: ryan.ellis@pers.oregon.gov
Offer Due Date and Time: Thursday, January 29, 2026, 4:00PM PST.
Service Category: Cloud Service Providers
Questions Received
The following questions have been received. PERS has reviewed and has provided the following answers:
Q: How many documents are with each envelope?
A: One document in most envelopes, considering a multi-page document as one, if a virtual envelope would hold multi-page forms like a paper envelope would.
Q: User provisioning: How many of your Agency's 400 employees would need an account for sending envelopes?
A: Most likely eight to ten employees.
Q: We are in the process of being listed on the GovRamp, will we be considered if our application is submitted?
A: As stated on page 5 of the RFQ, Security Requirements and GovRAMP Eligibility, all proposers must meet the requirements for security. If the proposer is GovRAMP eligible, please submit those documents.
Q: Are you currently doing Remote Online Notarization (RON) with a vendor? If so, what are you paying per RON transaction?
A: PERS does not have RON as a current feature.
File details come from the government source that posted it. Updated .