Addendum 2.pdf

Commonwealth of Pennsylvania

Form Revised 02/26/08 Page 1 of 1

Date: 5.27.15

Subject: TRA Intergrated Tablets & Software Services

Solicitation Number: RFEI PADOC 2015-2

Opening Date/Time: 6.3.15 2:01 PM

Addendum Number: 2

To All Suppliers:

The Commonwealth of Pennsylvania defines a solicitation “Addendum”” as an addition to or amendment of the original terms, conditions, specifications, or instructions of a procurement solicitation (e.g., Invitation for Bids or Request for Proposals).

List any and all changes:

See below for Questions and Answers

For electronic solicitation responses via the SRM portal:

Attach this Addendum to your solicitation response. Failure to do so may result in disqualification.

To attach the Addendum, download the Addendum and save to your computer. Move to ‘My Notes”, use the

“Browse” button to find the document you just saved and press “Add” to upload the document.

Review the Attributes section of your solicitation response to ensure you have responded, as required, to any questions relevant to solicitation addenda issued subsequent to the initial advertisement of the solicitation opportunity.

For solicitations where a “hard copy” (vs. electronic) response is requested:

Attach this Addendum to your solicitation response. Failure to do so may result in disqualification.

If you have already submitted a response to the original solicitation, you may either submit a new response, or return this Addendum with a statement that your original response remains firm, by the due date to the following address:

PA Department of Corrections

1920 Technology Pkwy

Mechanicsburg, PA 17050

Except as clarified and amended by this Addendum, the terms, conditions, specifications, and instructions of the solicitation and any previous solicitation addenda, remain as originally written.

Very truly yours, Name: Mary Ann Higgins

Title: Purchasing Agent III

Phone: 717.728.3918

Email: maryhiggin@pa.gov

Questions and Answers (RED)

1. Is there a preferred hardware vendor your organization is looking for? No

2. What’s the actual quantity of the hardware software quested? 150‐200

3. Who is the current publisher of the class room marital? Not Applicable

4. Is the student required to take on line exams or it’s just a reading material? Yes

5. How often is the content updated? Monthly, but could be done more frequently based on policy updates.

6. Do you need interactive training content? Interested to see what the vendor can provide.

7. Is this a tablet based only solution or it’s a class room style with interactivity with a big screen? Both.

8. Is there a grading system involved? No

9. Can you please clarify if vendors can submit confidential & proprietary information and it will be reviewed by DOC and returned to us after review? Or, will the DOC automatically return information marked as confidential & proprietary and not review it? See Below

The PADOC is not requesting, and does not require, confidential proprietary information or trade secrets to be included as part of the vendor(s) submissions. Accordingly, information labeled as confidential proprietary information will be returned to the vendor and not considered as part of the RFI submission.

All vendor submissions are subject to a request for public records made under the Pennsylvania

Right‐to‐Know‐Law, 65 P.S. §67.101, et seq., and may also be subject to disclosure thereunder. If a submission contains confidential proprietary information or trade secrets which are not otherwise identified as such (and which have not therefore been returned to the vendor), it is possible that the vendor’s confidential proprietary information will be disclosed if it is responsive to a Right‐to‐Know‐Law request.

All material submitted shall be considered property of the PADOC. Notwithstanding any vendor copyright designations contained on proposals, the PADOC shall have the right to make copies and distribute information internally and comply with public record or other disclosure requirements under the provisions of any Commonwealth or United States statute or regulation, or rule or order of any court competent jurisdiction.

10. Has any funding been allocated for the Integrated Tablets & Software Services and if so, from where? If not, where will PADOC look for funding?

No. Funding would be general funds or other potential grant resources.

11. In the event PADOC decides to procure, is there an estimated time frame for when the solicitation might be issued? No. This has not been determined to date.

12. Is there a technical contact, or project manager in regard to this effort and if so, can you please advise who? Jodi Crum or Missy Dedman‐Hiner. All questions should be directed to Mary Ann

Higgins maryhiggin@pa.gov to disseminate.