Addendum 2.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners Rodney Barreto Chairman Coral Gables

Steven Hudson Vice Chairman Fort Lauderdale

Preston Farrior Tampa

Gary Lester Oxford

Albert Maury Coral Gables

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Office of the Executive Director Roger A. Young Executive Director

Charles “Rett” Boyd Assistant Executive Director

George Warthen Chief Conservation Officer

Jessica Crawford Chief of Staff

850-487-3796

850-921-5786 FAX

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

620 South Meridian Street Tallahassee, Florida 32399-1600 Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T) 800-955-8770 (V)

MyFWC.com

DATE: FEBRUARY 9, 2024

ADDENDUM NO.: 2

BID NO.: FWC 23/24-70

BID TITLE: HUNGRYLAND WILDLIFE AND ENVIRONMENTAL AREA

MECHANICAL VEGETATION TREATMENT

UPDATE: QUESTIONS & ANSWERS, SCOPE CHANGE

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s (FWC) Solicitation No. FWC 23/24-70, “Hungryland Wildlife and Environmental Area Mechanical Vegetation Treatment”.

All responses to the subject solicitation must be received no later than 2:30 PM (ET) on Wednesday, February 14, 2024.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875 Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Sarah Pegram, FWC Procurement Manager

FWC SOLICITATION ADDENDUM 2

BEGIN ADDENDUM

QUESTION #1

My question is do you have an approximate on how many acres are in that area? Is that area to be treated all at once or is it to be treated as, for example, 5 acres this day, 10 acres the following week.

ANSWER #1

It is anticipated we will treat up to 150 acres each year. The Project Manager will work closely with the awarded vendor and provide a map of the planned treatment areas. However, the project size may increase, or decrease based on budget, prices received, and habitat conditions (e.g., water levels, access). Once the project is initiated, it should continue until completion, unless unavoidable delays (as determined by FWC) are encountered.

QUESTION #2

When accessing payment will we be invoicing on completion of the year? I'm aware the contract is based on per acre pricing for the next 4 years but I'm curious to the frequency of payment and to what intervals.

ANSWER #2

Work will be completed on a fiscal year basis (i.e., July 1 – June 30) and paid for at the completion of each fiscal year’s work. Payment(s) may be made after work has been verified and inspected to ensure all work has been performed to the satisfaction of the Project Manager.

QUESTION #3

How many acres did the previous contractor treat each year?

ANSWER #3

This type of work was first contracted in 2010 with 40 acres. The work has continued each year, except for 2018. Acres treated has varied each year. The treatment for the previous three years was: 2022 – 208 acres; 2021 – 148 acres; and 2020 – 105 acres.

QUESTION #4

Is there a minimum acreage per year to be treated?

FWC SOLICITATION ADDENDUM 3

ANSWER #4

There is no minimum, but we anticipate treating between 40 and 150 acres each year.

However, the project size may increase, or decrease based on budget, prices received, and habitat conditions (e.g., water levels, access).

QUESTION #5

Can you bring more than one machine? Does each machine need to meet the requirements specified on page 10?

ANSWER #5

Yes, the awarded vendor may bring more than one machine. Each machine must meet the specifications listed.

QUESTION #6

It says you need an independently powered 175hp hydraulic drum, can you please provide an example of an adequate machine.

ANSWER #6

An example of equipment used for this project is a CAT 316 hydraulic excavator (40,000 lbs) with auxiliary power 175 HP with brontosaurus mower head.

FWC SOLICITATION ADDENDUM 4

SCOPE OF WORK

FWC 23/24-70

HUNGRYLAND WILDLIFE AND ENVIRONMENTAL AREA MECHANICAL VEGETATION

TREATMENT

RESOURCE PROTECTION

1. Every effort shall be made by the Contractor to avoid damage to native vegetation and wildlife.

2. No equipment shall be operated in a manner that significantly damages natural resources or infrastructure on Hungryland WEA. This includes damage to existing roadways, culverts, gates, utility structures, trees, native vegetation, wildlife and other natural resources and equipment.

The Contractor shall be responsible for and repair/replace, to the satisfaction of the FWC Project Manager, all Contractor-induced damage.

3. The Contractor shall be responsible for the prevention of pollution of adjacent wetland areas by fuel, oils, chemicals, or other harmful materials.

4. The Contractor shall remove from the area all extraneous materials, equipment and litter associated with their activities before final payment will be awarded.

5. No mechanical treatment shall occur near active red-cockaded woodpecker (RCW) clusters during the breeding season (typically April – June). The FWC reserves the right to issue a stop work notification if the Contractor’s equipment is operating too close to an active RCW cluster, as determined by the FWC Project Manager. Area staff closely monitor RCW, a federally protected species, activity throughout the year and will exclude active clusters from mechanical treatment area maps to the greatest extent possible. However, if a previously inactive or unidentified cluster becomes active in the planned treatment area, staff will immediately notify the Contractor and provide an updated map excluding the newly active cluster and adjust the treatment area as necessary.

6. No mechanical treatment shall occur near active bald eagle nests during the breeding season (typically Sept-May). The FWC reserves the right to issue a stop work notification if the Contractor’s equipment is operating within 660 feet of an active bald eagle nest per recommended Federal guidelines. Area staff closely monitor bald eagles, a federally protected species, activity throughout the year and will exclude active nests from mechanical treatment area maps to the greatest extent possible. However, if a previously inactive or unidentified nest becomes active in the planned treatment area, staff will immediately notify the Contractor and provide an updated map excluding the newly active nest and adjust the treatment area as necessary.

FWC SOLICITATION ADDENDUM 5

END ADDENDUM