Addendum 2.pdf
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- Solicitation number
- BPM057668
- Issued by
- Maryland
About this file
This is Addendum #2 issued by Baltimore City Public Schools Office of Procurement for IFB-27001, an elevator replacement project at Hampstead Hill Academy Pre-K to 8 School #047. The addendum addresses clarifications and modifications to the original solicitation and provides answers to 34 questions submitted by prospective bidders following the pre-bid meeting. The original bid due date has been extended to Monday, August 3, 2026, at 11:00 a.m., and vendors must acknowledge receipt of the addendum in their bid proposals or risk having their bids deemed non-responsive. The pre-bid site visit was mandatory, and vendors who did not attend are ineligible to bid. All work during the school year must be completed between 4:00 p.m. and 12:00 a.m., Monday through Friday, with daytime work permitted during summer break. The project is slated to commence after school board approval of procurement, with all work to be completed within twelve months or 365 days from issuance of the Notice to Proceed letter.
This is a locally funded project with no prevailing wage requirements, and the contractor must comply with local Minority and Women Business Enterprise (MWBE) goals totaling 37 percent (27% MBE and 10% WBE) and Baltimore City prequalification requirements for all trades. The $15,000 allowance for abatement covers unforeseen hazmat testing and remediation only, as specified in specification section 012100. The contractor is responsible for obtaining and paying all required permits and associated fees, providing a responsible on-site supervisor at all times, maintaining builder's risk insurance, and submitting paid permit receipts to the City Schools Project Manager. Material storage and parking arrangements require prior approval from the Project Manager, and access to bathrooms and on-site facilities will be coordinated with the School Principal and Construction Manager. The contract includes 100 onsite service hours for the elevator technician within the base bid, warranty period phone monitoring costs, and potential custodial reimbursement if overtime work is performed during the school year.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum 1.pdf | ||
| Solicitation Document.pdf |
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Baltimore City Public Schools Office of Procurement
200 E. North Avenue, Room #401 Baltimore, MD 21202
July 21, 2026 Addendum #2
Solicitation Number: IFB-27001 Solicitation Title: Elevator Replacement at Hampstead Hill Academy
Pre-K to 8 School #047
The following changes, additions, deletions, and clarifications are hereby made part of the solicitation for the above referenced project and shall be considered in the preparation of the solicitation response and execution of all work. Vendors shall acknowledge receipt of this addendum.
Notice: The following changes and additions should be considered as amendments to the above referenced bid documents.
BID DOCUMENT REVISIONS:
Item # 1: Answers to Questions: To post answers to questions submitted following the pre-bid meeting. Question answers are attached to this memo.
Item # 2: New Bid Due Date: The bid due date has changed. The new bid due date is Monday, August 3, 2026. Bids are still due by 11:00 a.m.
All other terms and conditions shall remain unchanged.
Failure to acknowledge and respond to this all addenda on your Bid Proposal Form may result in the bid proposal being considered non-responsive.
Date Issued: July 21, 2026 By: Stuart Feldman
IFB-27001 Elevator Replacement at Hampstead Hill Academy PK-8 #047 Questions from Pre-Bid Meeting
1. There is an Allowance for $15,000 for abatement is that to be used for all abatement or just unforeseen?
Response: Just unforeseen abatement as described in specification section 012100. Allowance amount per BCPS.
2. For planning purposes, does BCPS have an approximate NTP date?
Response: The project is slated to start after procurement is approved by the school board.
3. Please confirm that the site visit was mandatory, and offerors cannot bid without having attended.
Response: Confirmed. The site visit was mandatory, and offerors can’t bid unless they attended.
4. Page 6 of 27 if the IFB, Section 4.G states that the contractor shall use prevailing wage requirements. Please clarify whether this project is subject to MD State prevailing wage requirements.
Response: This is a LOCALLY FUNDED project - there are NO Prevailing Wages and LOCAL MBE FORMS should be used for MBE Compliance. Baltimore City Prequalification requirement for all trades
5. Please confirm that the 10% WBE goal is a subgoal to the overall 27% MWBE goal.
Response: The 10% is not a subgoal. The total goal is 37%; 27% MBE + 10%WBE.
6. How long does BCPS anticipate from bid date to award date?
Response: The project is slated to start after procurement is approved by the school board.
7. Is full time on-site supervision required from the prime contractor or will it be acceptable for the elevator contractor’s foreman to act as the supervisor when only elevator-specific work is taking place?
Response: The Contractor shall always have a responsible and experienced English-speaking supervisor on site for their employees and subcontractors when work is in progress.
8. Is builder’s risk insurance required?
Response: Builders Risk Insurance is required on ALL projects.
9. Will the contractor be responsible for pulling the building permit and any associated building permit fees?
Response: The Contractor shall obtain and pay all fees for all permit(s) required by the authorities having jurisdiction. Copies of all permits and paid receipts to be furnished to the City Schools Project Manager.
10. 015000 – please confirm that temporary construction trailers are not required for this project.
Response: No
11. Please confirm that bid form Item #2 (Allowance of $15,000) will be used to cover all Hazmat testing and remediation/abatement for this project as needed. Specification section 012100 states this amount to be $10,000. Please clarify.
Response: Just unforeseen testing and abatement as described in specification section 012100. Allowance amount per bid form.
12. Bid form Item #4 requests unit pricing and rates however there is only a lump sum line on the bid form. Please advise how to price this bid form item.
Response: Lump sum
13. Please confirm that this project is not subject to Buy American Steel Act.
Response: This project is not subjected to the Buy American Steel Act.
14. Will the contractor be given parking on site?
Response: BCPSS is not responsible for on-site parking for this project.
15. Will the contractor be given access to the bathrooms on-site?
Response: Access will be coordinated with the School Principal and the Construction Manager.
16. Will the contractor be given an interior storage/laydown area on-site?
Response: Permission for the storage of materials and/or tools must be obtained from the City Schools Project Manager in advance and shall be done safely and in such a manner that doesn’t interfere with City Schools operations.
17. Please confirm that access control / security work such as door card readers at the elevator are not the responsibility of the contractor.
Response: Coordination will take place with the successful contractor regarding the schedule.
18. Please confirm that it will be acceptable to complete this project over the 2027 summer break to avoid disruptions to the school during the school year.
Response: Coordination will take place with the successful contractor regarding the schedule.
19. Please confirm that work can be completed during normal hours (during the school year) if elevator work takes place behind the temporary barriers or in the machine room.
Response: Please refer to the Solicitation document. This project is to be all night work during the school year. During the summertime, the summer work schedule is in effect.
This will be coordinated with the construction manager and school principal during the pre-construction meeting.
20. Please provide the POC information for the incumbent fire alarm servicer.
Response: Fire Alarm is currently monitored by Baltimore City Public Schools. Any modification to the existing fire alarm should be coordinated with the Construction Manager and the Contract Maintenance department of Baltimore City Public Schools.
21. 142400, 1.1, B, 5.n – This section states to waterproof the elevator pit. Please clarify as this conflicts with Drawing A-124. If pit waterproofing is required in lieu of what is shown on A-124, Please confirm that Aquafin-IC is an acceptable product.
Response: Provide waterproofing in sump pit floor and walls only. Aquafin-IC is an acceptable product.
22. Drawing A-124. Please clarify the intent for the elevator pit floor. The Elevator Shaft finish schedule shown on the drawings imply that the elevator pit floor is to receive Tungsten Monolithic Deco-flake resinous flooring with a 4”. Please confirm the scope as this is not typical in an elevator pit and will add unnecessary costs. Also note that specification Section 142400, 3.4, B. states to paint the pit floor in a standard grey.
Response: Per drawings, the standard grey is Tungsten Monolithic Deco-Flake.
23. Drawing A-124. Please clarify the intent for the elevator shaft walls. The Elevator Shaft finish schedule shown drawings imply that the elevator shaft walls are to receive white paint at all sides all the way up the hoistway. Please confirm as this is not typical for elevator projects (not required by code) and will add unnecessary costs.
Response: Elevator Pit walls to receive paint finish only.
24. Drawing A-500 shows a traditional pit ladder; however the 2022 code requires a weight-actuated retractable pit ladder with an electrical contact. Please advise what to install.
Response: Provide ladder per 2022 code requirements. Graphic is just generic.
25. 142400, 1.9, A. Please confirm that the offeror is required to include an extra 100 onsite service hours for the elevator technician as a part of the base price.
Response: Yes. That is to be included within the base bid.
26. Please confirm that BAS integration is not required for the new HVAC or sump pump systems. If required, please provide the POC information for the incumbent BAS servicer for pricing purposes.
Response: No, BAS integration is not required.
27. Please confirm that BCPS will cover the subscription costs for phone monitoring for the modernized elevator.
Response: That should be covered under the contractor’s price for the warranty period.
28. Division 14, Section 2.3, G – Is Alpha Controls an acceptable controller manufacturer?
Response: As long as it meets the performance requirements of the specifications, that is acceptable to us.
29. For planning purposes, does BCPS have an approximate NTP date?
Response: All work under this contract shall be completed with Twelve (12) months or 365 days from the issuance of the Notice to Proceed letter.
30. 142400.a.a.B.b.1 – Can a submersible pump be utilized.
Response: We do not recommend it. Dry pump motor is more durable and has a longer life expectancy and with increase to 40 HP would be my preferred product.
31. 142400.a.a.B.d – Please confirm if jack assembly is to be retained of completely replaced.
Response: Replaced as specified in the documents as part of the base bid.
32. Confirm when this project shall be completed. RFP States all work during the school year shall be completed 4:00PM to 12:00 AM.
Response: Response: Please refer to the Solicitation document. All work under this contract shall be completed with Twelve (12) months or 365 days from the issuance of the Notice to Proceed letter. This project is to be all night work during the school year.
During the summertime, the summer work schedule is in effect. This will be coordinated with the construction manager and school principal during the pre-construction meeting.
33. Please confirm if project is anticipated to be completed on overtime hours what / if any cost will be associated with custodial coverage.
Response: If the school requires custodial coverage during the school year (August 15 to the last day of school); 4:00 pm to 12:00 am, Monday through Friday, a portion of these hours may require the Contractor to reimburse City Schools.
34. 142400.I.d – Please confirm that contract shall only provide hall stations, car stations, and car the ability to have card readers and video cameras installed and all installation, mounting, hardware, and integrations to such devices are to be made by others and not part of the scope of work.
Response: Tenant security is listed as a future provision in case the Owner wants to add it at a later date.
| Addendum 2 Answers to Questions.pdf |
| Questions from Pre-Bid Response |
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