Addendum_2.pdf

Purchasing Services 2725 Judge Fran Jamieson Way

Building C, Room 303 Viera, Florida 32940

CDBG Public Services Program

RFA# 5-25-11

June 20, 2025 Addendum 2

TO ALL PROSPECTIVE CONTRACTORS

This is an Addendum to and shall be considered as part of the original Application package for the above-mentioned Request for Application. Contractors are requested to acknowledge receipt of this Addendum 2 with their Application.

CLARIFICATION TO QUESTIONS ASKED RECEIVED:

1. Question: On page 7 of Attachment A, the following information is requested.

Amount Requested for Funded Program FY 2024-2025:

Amount Requested for Funded Program FY 2025-2026:

If an agency requested one amount in 2024–2025 but was awarded a different amount, should the top line reflect the requested or the awarded CDBG amount?

Response: The top line should reflect the requested amount. The department will make sure the Recommendations Committee has a list showing the amounts requested and awarded last fiscal year.

2. Question: In years past, agencies were required to use a specific size font with other required formatting such as tab dividers and table of contents with specific headers. Has that requirement been omitted? I do not see any content about the font size or tab divider requirements.

Response: No specific formatting or tabbing is required, as the document is considered a single complete application.

3. Question: Is the proposal available in a Word document, or may we create the proposal in Word? The PDF boxes provided do not expand (for example, on Page 14 of the Attachment A, it says "Trends/Changes, maximum one page" but the PDF text box is formatted for ½ page of content. Additionally, Job Descriptions and Resumes are a maximum of six pages, but I cannot insert documents into the pre-formatted PDF).

Response: The PDF application can be converted to a Word document.

4. Question: Please reference Attachment A, Application for Grant, page 7. It has two areas for amount requested for funded program FY 2024-2025, and FY 2025-2026. Since the period of

CDBG Public Services Program

RFA-5-25-11

June 20, 2025 Addendum 2 – Page Two performance does not begin until October 1, 2025, may we apply for funds for both of the program FY’s, or only for FY 2025-2026?

Response: There is no available funding for FY 2024/2025. This application only covers one fiscal year (2025/2026).

5. Question: On page 3 under Introduction, it states that the "Estimated Period of Performance:

October 1, 2025, through September 30, 2026

Response: The period of performance would be October 1, 2025 – September 30, 2026. This is the fiscal year that covers these funds. The agreement allows agencies, regardless of the time the agreements are executed, to submit invoices (retroactively) to cover expenses incurred during this time period.

6. Question: On page 13 of the Invitation & Specs document, item six says one original and eight hard copies. In parentheses is the number 6. Are we to submit 6 copies or 8 copies?

Response: The correct number of copies is six (6) hard copies.

7. Question: On page 6 of the RFA, there is a repeating list of documents from Page 5.

Response: Please disregard the repeating list of documents on Page 6.

8. Question: On page 20 of Attachment A, Agency-Wide Budget – Are you requesting the 2024 budget versus actuals and the 2025 budget versus actuals, in addition to the current agency-wide budget?

Response: The department is requesting the agency’s – agency wide budget which includes their current year projected revenues and expenditures.

Please note that the proposal opening date and time has changed to Thursday, July 10, 2025 @

10:30 AM.

All other terms and conditions remain unchanged.

Sincerely, Mary Bowers Purchasing Manager

END OF ADDENDUM NO. 2