Addendum 2.2.pdf

PUR-FRM-006

REV. 2 – 6/8/2023 pg. 1

DALLAS COUNTY

PURCHASING DEPARTMENT

Records Building, 500 Elm Street, Suite 5500 Dallas, Texas 75202

Michael Frosch Purchasing Director

October 3, 2025

ADDENDUM # 2

SOLICITATION # 2025-059-7084 - FOOD CATERING SERVICES FOR OLDER ADULT NUTRITION

PROGRAM

Whereas, By way of this addendum, answers will be provided in response to the submitted questions.

Answers to questions are as follows:

Question 1: Why are you going out to bid currently?

Answer 1: Dallas County is seeking new proposals because the current contract is set to expire in the coming months. A new contract is needed to ensure uninterrupted food catering services for older adults.

Question 2: Is it possible to get the current rates the current vendor is charging you?

Answer 2: Yes, the current vendor charges $4.34 per meal.

Question 3: On page 3 of the RFP it states. The Contractor is responsible for supplying the food, services, supplies, and equipment as outlined in this RFP. Does that mean you will supply the labor to serve/set up or is that our responsibility. If we need to supply the labor for each site, can you supply the requirements for staffing at each location?

Answer 3: The contractor will be responsible for delivering the meals to the senior center site.

Dallas County will have staff on-site to oversee meal service and to serve the meals.

Question 4: When are you looking for this contract to start?

Answer 4: The new contract will begin upon approval by the Commissioners Court, with a target start date of January 2026. However, this date is subject to change.

Question 5: Can you please list what if any equipment is in each location. From warming units, to serving lines, tables chairs, basically anything that if it isn’t there the awarded vendor would need to bring in.

Answer 5: The sites do not have any cooking or heating equipment available for vendor use.

However, they are equipped with hardware such as tables, chairs, and handwashing stations.

REV. 2 – 6/8/2023 pg. 2

Some locations have serving lines, while others use tables as serving areas. The contractor will need to provide warming units or any other equipment necessary to maintain proper meal temperatures until serving. The equipment available at each location is as follows:

Location Equipment

Carver Heights Senior Center

2510 E. Ledbetter Dr., Dallas, Tx 75216 Equipment: tables, chairs, and handwashing stations

Concord Senior Center

6808 Pastor Bailey Dr, Dallas, Tx 75237

Equipment: tables, chairs, and handwashing stations, stainless steel serving line

Emeritus Senior Center

4849 W. Illinois Ave., Dallas, Tx 75211, (Building B, Rm 137)

Equipment: tables, chairs, and handwashing stations

Jefferson Senior Center

1617 W. Jefferson Blvd., Dallas, Tx 75208

Equipment: tables, chairs, and handwashing stations, countertop serving window

MLK Senior Center

2901 Pennsylvania, Dallas, Tx 75215

Equipment: tables, chairs, and handwashing stations, countertop serving window

Marcus Annex Senior Center

2910 Modella Ave., Dallas, Tx 75229

Equipment: tables, chairs, and handwashing stations, open countertop

Pleasant Sunshine

3700 Dixon Ave., Dallas, Tx 75210 Equipment: tables, chairs, and handwashing stations

Richard Hsu Senior Center

2129 Arapaho Rd., Richardson, Tx 75081

Equipment: tables, chairs, and handwashing stations

Singing Hills Senior Center

6805 Patrol Way, Dallas, Tx 75241

Equipment: tables, chairs, and handwashing stations, countertop serving window

REV. 2 – 6/8/2023 pg. 3

Southern Charm Senior Center

3030 Tips Blvd., Dallas, Tx 75216 Equipment: tables, chairs, and handwashing stations

Walnut St. Senior Center

3306 W. Walnut St., Garland, Tx 75042 (3rd Floor)

Equipment: tables, chairs, and handwashing stations

Wellmed Senior Center

3107 W. Camp Wisdom Rd., Dallas, Tx 75237

Equipment: tables, chairs, and handwashing stations, stainless steel serving tables

West Dallas Senior Center

2828 Fish Trap Rd., Dallas, Tx 75212

Equipment: tables, chairs, and handwashing stations, countertop serving window

W. B. Johnson Senior Center

12225 Willowdell Dr., Dallas, Tx 75243

Equipment: tables, chairs, and handwashing stations, open countertop

Deaf Action Center

3110 Cedar Plaza, Dallas, Tx 75235

Equipment: tables, chairs, and handwashing stations, open countertop

Esperanza Senior Center at Dolby Elementary School

14040 Rolling Hills Lane, Dallas, Tx 75240

Equipment: tables, chairs, and handwashing stations, stainless steel serving line

Garland Senior Activity Center

1701 Dairy Rd., Garland, Tx 75040 (Temporary)

Equipment: tables, chairs, and handwashing stations

Garland Carver Senior Center

222 Carver St., Garland, Tx 75040

Equipment: tables, chairs, and handwashing stations, countertop serving window

DeSoto Senior Activity Center

204 Lion St. DeSoto, Tx 75115

Equipment: tables, chairs, and handwashing stations, countertop serving window

REV. 2 – 6/8/2023 pg. 4

Question 6: Is there any current equipment from current vendor that will be removed in the event there is a change of vendors?

Answer 6: No, there is no equipment that will be removed in the event of a vendor change.

Question 7: How early can meals be delivered to the locations prior to the scheduled serving time?

Answer 6: Most locations can receive meals as early at 9:00am; however, all meals must be served and consumed within four hours of their preparation time.

Question 8: Is the vendor responsible for maintaining meals at the appropriate temperature after delivery?

Answer 8: Yes, the vendor is responsible for maintaining meals at the appropriate temperature after delivery, as the sites are not equipped with warming equipment.

Question 9: Who is the current contractor?

Answer 9: The current contractor is the Visiting Nurse Association of Texas.

Question 10: Are the meals typically served from chafing pans or are they already packaged, and the volunteers just hand them out.

Answer 10: Meals are currently served from chafing pans onto Styrofoam plates. Distribution methods vary by center—at some locations, volunteers serve the plated meals directly to the seniors, while at others, a serving line is formed and seniors retrieve their plates from the line.

Vendors must propose a flexible serving method that can be adapted to meet the varying needs of each center.

Except as provided herein/above, all other specification requirements of the original solicitation referenced shall remain unchanged in full force and effect. This addendum should be signed and returned with your Solicitation package on or before 10/23/2025, @ 2:00 PM (CST).