Addendum 2 DEQ Covered Product Leakage Needs Assessment RFP.pdf

OregonBuys Bid Solicitation #S-34000-00015010 Page 1 of 5

ADDENDUM #2

OregonBuys Bid Solicitation #S-34000-00015010 ADDENDUM # 2, Dated 10/13/2025

A. This is Addendum No. 2 to OregonBuys Bid Solicitation #S-34000-00015010 issued 10/1/2025.

B. The Bid Solicitation is hereby amended as follows. New language is indicated by bold and underlined font, deleted language is indicated by strikethrough font.

TABLE OF CONTENTS

SECTION 6: LIST OF ATTACHMENTS

ATTACHMENT J CONFLICT OF INTEREST ASSESSMENT 21

2.2 DEFINITION OF TERMS

2.2.2 Project Specific Definitions

Leakage: mismanaged waste material, including litter, micro-, and nano-particles, that is released and accumulates anywhere in the natural environment (e.g. in soil, air, rivers, coastlines, etc) via any number of pathways and at any stage in products’ life cycles. This term is used as an umbrella to encompass marine debris and litter (as well as other mismanaged waste), the two statutory focuses of the needs assessment.

3.1 MINIMUM OFFER REQUIREMENTS

3.1.1 CONFLICT OF INTEREST

To be considered for evaluation, DEQ will review Contractor’s Con�lict of Interest Assessment (Attachment J) to determine if Contractor meets the following requirements:

• Neutrality/no actual con�lict of interest for the Contractor, or

• Adequate mitigation of con�lict of interest elsewhere in the scope of work through transparency or other measures.

3.1.2 BUSINESS

To be considered for evaluation, Offeror must demonstrate how Offeror meets all of the following business requirements:

o Research expertise capabilities with access to latest data relevant to the topic.

o Consistent engagement in the topic of interest and demonstrated adherence to ethical use of secondary research.

3.1.3 TECHNICAL

To be considered for evaluation, Offeror must demonstrate how the proposed solution

OregonBuys Bid Solicitation #S-34000-00015010 Page 2 of 5 meets all of the following technical requirements:

o Demonstrated technical subject expertise related to modeling of leakage during the life cycle of covered products, e.g. during material production, consumption, and waste disposal.

o Demonstrated proficiency with material systems and life cycle approaches considering broad global and specific regional and local scenarios.

o Demonstrated ability to model scenarios of interest utilizing a combination of generic and context specific data.

3.4 OFFERS CONTENT REQUIREMENTS

3.4.8 Conflict of Interest Assessment (Attachment J)

Because extended producer responsibility (EPR) for packaging is very new to the United States (US), DEQ recognizes that the pool of quali�ied candidates for this work is extremely limited. Due to the very limited candidate pool and simultaneous rapid proliferation of contract opportunities involved with setting up packaging EPR systems in Oregon and three other US states, DEQ must take a more nuanced approach to avoiding con�lict of interest rather than drawing a singular bright line (for example, excluding from consideration any prospective contractor that has a contractual relationship with the PRO). Without taking such a nuanced approach, DEQ believes that it could be left without a quali�ied contractor for the project.

To enable DEQ’s distinguishing between actual and potential con�lict of interest, the Contractor must include a Con�lict of Interest Assessment (Attachment J) in its Offer.

In this assessment, the Contractor should describe any projects it has undertaken or may undertake that could pose either an actual or potential con�lict of interest. The following pertinent details should be included for any such project:

• A detailed description of the subject matter that has been/is being/will be focused on.

• A detailed description of the Contractor’s role, including the level of effort and time period of engagement.

• A description of how the Contractor’s engagement has been formalized, i.e., is the organization a direct contractor or a subcontractor, who is the contract with, and is the engagement at the organizational level or the individual level (i.e., through an individual consulting agreement).

For each project that could pose a con�lict of interest, the Contractor should describe any mechanisms that it would use to prevent a con�lict of interest from arising, such as through transparent decision-making.

3.4.9 Public Record/Confidential or Proprietary Information

SECTION 6: LIST OF ATTACHMENTS

ATTACHMENT J CONFLICT OF INTEREST ASSESSMENT

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C. The Bid Solicitation is hereby amended to add the attached ATTACHMENT J - CONFLICT OF INTEREST

ASSESSMENT.

D. Except as expressly amended above, all other specifications, terms and conditions of original solicitation notice and previous addenda are still in full force and effect.

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ATTACHMENT J — CONFLICT OF INTEREST ASSESSMENT

PROJECT 1: [Name] Name of �irm that has solicited / is soliciting /will solicit the work:

Dates of project:

Role of prospective Contractor in project (contractor / sub-contractor / other (describe)):

How is the prospective Contractor’s role formalized? (i.e., contract with [indicate entity], fee for service, etc.):

Level of effort (total amount of hours, number of FTEs, etc):

Detailed description of prospective Contractor’s scope of work:

Does the project represent an actual or potential con�lict of interest? Why or why not? (describe in detail):

If the project does represent a potential con�lict of interest, what mechanisms does the prospective Contractor propose to employ in order to limit the con�lict of interest? (describe in detail):

PROJECT 2: [Name]

Dates of project:

Role of prospective Contractor in project (contractor / sub-contractor / other (describe)):

How is the prospective Contractor’s role formalized? (i.e., contract with [indicate entity], fee for service, etc.):

Level of effort (total amount of hours, number of FTEs, etc):

Detailed description of prospective Contractor’s scope of work:

Does the project represent an actual or potential con�lict of interest? Why or why not? (describe in detail):

PROJECT 3: [Name]

Dates of project:

Role of prospective Contractor in project (contractor / sub-contractor / other (describe)):

How is the prospective Contractor’s role formalized? (i.e., contract with [indicate entity], fee for service, etc.):

Level of effort (total amount of hours, number of FTEs, etc):

Detailed description of prospective Contractor’s scope of work:

Does the project represent an actual or potential con�lict of interest? Why or why not? (describe in detail):

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PROJECT 4: [Name]

Dates of project:

Role of prospective Contractor in project (contractor / sub-contractor / other (describe)):

How is the prospective Contractor’s role formalized? (i.e., contract with [indicate entity], fee for service, etc.):

Level of effort (total amount of hours, number of FTEs, etc):

Detailed description of prospective Contractor’s scope of work:

Does the project represent an actual or potential con�lict of interest? Why or why not? (describe in detail):