Addendum #2 8-7-2024.pdf
PDF 1 MB Posted
- Attached to
- Grafton New Public Access Site & Boat Dock
- Solicitation number
- CRFQ 0310 DNR2500000001 3
- Issued by
- Roane County, West Virginia
About this file
This is Addendum #2 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Division of Natural Resources for marine construction services related to the Grafton New Public Access Site and Boat Dock project. The solicitation seeks construction services for a new public access boat ramp facility in Grafton, West Virginia, located within a limit of disturbance of 0.994 acres. The project includes construction of a concrete boat ramp, new asphalt parking (approximately 17 spaces including one ADA-accessible space), electrical lighting infrastructure, sanitary sewer line extensions, riprap protection, guard rails, and site restoration including seed and mulch. The solicitation number is CRFQ 0310 DNR2500000001, Version 3, with a solicitation closing date of August 22, 2024, at 1:30 p.m. Addendum #2, issued August 7, 2024, publishes vendor question-and-answer responses, a limits of disturbance drawing, and pre-bid sign-in sheets. Bids should be submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305.
The project is subject to Business and Occupation (B&O) tax and other applicable fees imposed by the City of Grafton, as the site is located within city limits. Contractor responsibilities include all construction stakeout and layout services, clearing of vegetation within the limit of disturbance, coordination with Mon Power for electrical installations compliant with the National Electric Code, maintaining the existing sanitary sewer line in operational condition throughout construction, and coordination with the Grafton Public Works Department. Survey control will be provided to the awarded contractor. Notable clarifications in the vendor Q&A include confirmation that epoxy-coated rebar is specified for the concrete ramp, no casing is required for the sanitary sewer line despite shallow cover, and no additional asphalt work beyond the specified one-inch overlay will be performed. Addendum acknowledgement forms must be completed and submitted with bids to avoid potential disqualification.
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Date Printed: Aug 7, 2024 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 1459674 Reason for Modification:
Doc Description: Grafton New Public Access Site & Boat Dock Addendum #2 issued to publish agency responses to all vendor questions, publish pre-bid sign in sheet. See attached.
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2024-08-07 2024-08-22 13:30 CRFQ 0310 DNR2500000001 3
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Joseph E Hager III
(304) 558-2306 joseph.e.hageriii@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 7, 2024 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Division of Natural Resources to establish a contract for the construction of a new public access site in Grafton, WV per the attached specifications and terms and conditions.
INVOICE TO SHIP TO
DIVISION OF NATURAL
RESOURCES
STATE OF WEST VIRGINIA
PARKS & RECREATION-PEM
SECTION
JOBSITE - SEE
SPECIFICATIONS
324 4TH AVE
SOUTH CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Marine construction services
Comm Code Manufacturer Specification Model #
72000000
Extended Description:
Grafton PAS
SCHEDULE OF EVENTS
Line Event Event Date
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Attachment A
RFI: Vendor Questions for CRFQ DNR 25*01 Grafton Boat Ramp Public Access
Q.1. Will a limits of disturbance be given?
A. The LOD is 0.994 acres and is shown on the attached file.
Q.2. Will a clearing limits be given?
A. All trees, brush or other organic material within the Limit of Disturbance shall be cleared.
Q.3. Will the contractor be responsible for layout?
A. Contractor is responsible for all construction stakeout services.
Q.4. Will survey control be given to awarded contractor?
A. Survey control will be provided to the awarded contractor.
Q.5. Has all asbestos/abatement been completed?
A. From best available information, the existing structures do not contain any asbestos containing materials. If the contractor encounters any material he/she believes may contain asbestos, the contractor shall notify the owner immediately before proceeding.
Q.6. The area of HMA overlay on the Sycamore Street has a lot of vegetation and base failures in the current pavement. How will these areas be delt with or approved for the 1” overlay? Several areas will require scratch to level existing asphalt.
A. No additional asphalt work will be done in the area of overlay. Contractor shall include scratch course if he/she feels it is necessary.
Q.7. The new lights do not show if they are to be powered by above ground wire or below ground, can you provide further information on how these lights and poles are to be provided with power?
A. All new lighting shall be powered by below ground conductors from nearby electrical sources in coordination with Mon Power and in accordance with current National Electric Code.
Q.8. Can additional information be provided for the light pole, light fixture, light pole base if needed?
A. Lights shall be a standard dusk/dawn type fixture, mounted on a 16’ wooden pole.
Q.9. Will a casing or other protection be required for the sanitary line under the ramp? The cover over the line to finished grade is only 2.71’ and elevations do not allow the full plan compacted subgrade and stone section above the line.
A. The sanitary sewer line was designed with input from Grafton Public Works and no protection or sleeve is required. The top of the sewer pipe will lie within the 6” compacted soil subgrade beneath the ramp. Contractor to take necessary precautions during installation of the sanitary sewer line and ramp in this area.
Q.10. Is this project in city limits? Will this project be subject to B&O tax?
A. This project is within the City of Grafton. This project shall be subject to B&O tax or other fees imposed by the City of Grafton.
Q.11. Some of the areas outside of the HMA parking lot have gravel that will remain, does this area need to be stripped and seeded or left as is?
A. All areas outside of the asphalt paving, within the limit of disturbance, shall be stripped and receive seed and mulch.
Q.12. I am just verifying that the rebar for the concrete ramp is to be epoxy coated as that is what looks like is specified, but it is not called out on the drawings as epoxy coated bar?
A. Per the specifications, it is epoxy coated.
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EXISTING EDGE OF WATER 8-11-2022
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EXISTING EDGE OF WATER 8-17-2023
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EXISTING EDGE OF WATER 8-11-2022
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EXISTING EDGE OF WATER 8-17-2023
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POWER POLE
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SCALE:
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NO.
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YEAR
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COUNTY
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TAYLOR
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FISCAL
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TOTAL
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SHEETS
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DIVISION OF NATURAL RESOURCES
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BY
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DATE
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REVISIONS
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REVISION
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NUMBER
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THE STATE OF WEST VIRGINIA
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SUBMITTED:
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PLAN VIEW
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GRAFTON BOAT DOCK
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GRAFTON, WV - SYCAMORE STREET
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MAY 3, 2024
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NEW ASPHALT PARKING
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ASPHALT OVERLAY
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NOTE: ALL ELECTRICAL WORK TO BE COMPLIANT WITH CURRENT NATIONAL ELECTRIC CODE
Revised 6/8/2012
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
| Draft_CRFQ_0310_DNR2500000001_3_WV_CRFQ_FORM |
| DRAFT Addendum #2 8-7-2024 |
| AddendumStandardFormat |
| Text1: CRFQ 0313 DNR2500000001 |
| Text2: No.02 |
| Check Box4: Off |
| Check Box5: Off |
| Check Box6: Yes |
| Check Box7: Yes |
| Check Box8: Off |
| Check Box9: Yes |
| Text3: Addendum issued to publish and distribute the attached documentation to the vendor community. |
1. Vendor Q&A.
2. LOD Drawing
3. Pre-bid Sign-in Sheets.
Text4: CRFQ DNR25*01
File details come from the government source that posted it. Updated .