Addendum 1 to RFP.pdf

State of Oregon

The Office of the Legislative Counsel

SOLICITATION ADDENDUM TO

REQUEST FOR PROPOSALS (RFP) NUMBER 2023-1

Printing Oregon Revised Statutes, Oregon Laws and Associated Publications

Date of Request for Proposals Issuance: September 1, 2023

Date of Addendum Issuance: September 12, 2023

Proposals Due Date: September 21, 2023

Issuing Office: Office of the Legislative Counsel

Point of Contact: Primary: Elspeth Reed Secondary: Dexter Johnson

Address: 900 Court Street NE, S-101 Salem, Oregon 97301

Phone (voice): (503) 986-1243 Phone (fax): (503) 373-1043 E-mail: lc.contracts@oregonlegislature.gov

Important – Please Read This Solicitation Addendum modifies the Request for Proposals only to the extent indicated in this document. All other provisions of the Request for Proposals that this Solicitation Addendum does not specifically mention or amend remain in force. Proposer shall indicate in each Proposal that Proposer has read and understood the contents of this Solicitation Addendum by including the acknowledgment shown below as an attachment to the Proposal. This attachment does not count against Proposer’s page limit for the Proposal.

Failure to include the acknowledgment may result in Agency rejecting the Proposal.

Agency must receive requests for clarification, requests for change, and protests of the provisions of this Solicitation Addendum not later than 5:00 p.m. on September 19, 2023, or Agency will not consider them.

Acknowledgment

Proposer Name: _______________________________________________________________________________

Address:______________________________________________________________________________________

City:_____________________________________________ State: __________________ Zip: _______________

Phone number: ( ) ___________________________ Fax number: ( ) __________________________

E-mail address: _______________________________________________________________________________

The Proposer identified above acknowledges by the signature below that the Proposer has received, read and understood the following Solicitation Addendum and has prepared the Proposer’s Proposal with reference to and in accordance with the terms set forth in the Request for Proposals as modified by the Solicitation Addendum.

By: ______________________________________

Signature

Title: ____________________________________

Date: ____________________________________

Request for Proposals (RFP) 2023-1

Addendum 1

Issuing Office: Office of the Legislative Counsel Primary Point of Contact: Elspeth Reed Address: 900 Court Street NE, S-101, Salem, Oregon 97301 Phone (voice): (503) 986-1243 Phone (fax): (503) 373-1043 E-mail: lc.contracts@oregonlegislature.gov

1. Part III, Delivery Specifications, Dates, on page 48 of the RFP is amended to read (new text in boldface):

Dates: Agency will transmit the electronic files for the 2023 edition of ORS in several installments between November 15 and December 8, 2023. Contractor shall deliver the 2023 edition of ORS by January 12, 2024, except that Contractor may propose an alternative delivery date that is not later than January 19, 2024. Agency, at Agency’s discretion, may give preference to Proposals that meet the January 12 delivery date. Contractor shall deliver the 2024 Oregon Laws volumes and the 2024 Annotations Supplement volumes within four weeks after receiving the electronic files in the late spring of 2024. Delivery delays must be brought to the Agency’s attention in a timely manner. If unforeseen circumstances delay transmitting of electronic files, Agency will allow corresponding extensions of the date of delivery.

2. Attachment 2, Agreement for Deposit in Escrow to Guarantee Performance, the first paragraph after AGREEMENT on page 54 of the RFP is amended to read:

NOW, THEREFORE, CONTRACTOR AGREES UPON EXECUTION OF THE

CONTRACT TO PAY to Agency by certified or cashier’s check a refundable deposit in the amount of $ ________ to order of the State of Oregon to be delivered by Agency to the State Treasurer and held in the State Treasury in accordance with the State Treasury’s “Safekeeping” program until the date on which Contractor completes final delivery of the first Deliverable described in the Statement of Work (Attachment 1 to this Contract), except that:

(1) Contractor, with Agency’s prior written approval, may in lieu of a cashier’s check deposit with the State Treasurer a surety bond in the specified amount, provided that the surety bond runs to the State of Oregon and is provided by a corporate surety licensed to do business in this state and provided further that Contractor supplies Agency with a copy of the proposed surety bond that includes all terms and conditions; and

(2) Agency may at Agency’s sole discretion retain not more than 10 percent of the deposit amount until the date on which Contractor completes final delivery of all Deliverables described in the Statement of Work.

3. Part I, Work Summary, section 4., For the 2023-2024 Oregon Laws (set of three case-bound volumes), on pages 40 and 41 of the RFP, is amended to read:

2023-2024 Oregon Laws is a three-volume set of case-bound books that are the permanent record of the Acts of each Oregon Legislative Assembly. Agency expects Contractor to advise Agency of any design alterations or technical changes to Agency’s files that are needed to achieve highest quality results. Agency also expects Contractor to provide high-quality printing and durable binding and to ensure that the finished books match, as closely as possible, the volumes comprising the two immediately prior editions of Oregon Laws.

Agency will transmit electronic files by July 1, 2024. Within 100 days after receiving the electronic files from Agency, except as otherwise provided in this paragraph, Contractor shall: supply ink, text stock, text and panel stamping foils for stamping spines, cover stock and endsheets; print, fold, gather and Smyth-sew signatures for each volume;

manufacture stamping dies from files supplied by Agency; foil stamp the spine of each volume and case-bind signatures for each volume; and provide packing and shipping services for 225 three-volume sets of case-bound books. Contractor may propose an alternative delivery date that is not later than 120 days after receiving the electronic files, but Agency, at Agency’s discretion, may give preference to Proposals that meet the 100-day delivery date.