ADDENDUM-1_to_REBID_Exhibits_A_B_BidForm.docx.pdf

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL

October 21, 2026 Page 1 of 13

ADDENDUM NUMBER 1

TO

INVITATION FOR BID – NUMBER 26C811000 RE-BID

Inland Division / Apple Valley Air Operations

HVAC Maintenance Services

CALIFORNIA HIGHWAY PATROL

Addendum #1 revises the Invitation for Bid as follows:

1. EXHIBIT A, “Scope of Work,” Exhibit B, "Budget Detail and Payment Provisions,” and Attachment #2, “Bid Form” are hereby replaced in their entirety.

SEE ATTACHED

A COPY OF THIS ADDENDUM IS REQUIRED TO BE SUBMITTED WITH YOUR SUBMISSION.

If you have any questions, contact Lu Anne Trazi, Contract Analyst, in the Contract Services Unit at (916) 843-3610.

Department of California Highway Patrol and TBD Upon Award

Agreement #26C811000

EXHIBIT A

(Standard Agreement)

SCOPE OF WORK

1. Contractor agrees to provide to the Department of California Highway Patrol (CHP) Apple Valley Air Operations office, the services described herein: furnish all supplies, materials, tools, equipment, labor, personnel, and supervision; pay all taxes, insurance, bonds, license and permit fees, and all other direct and indirect costs necessary to provide Heating Ventilation and Air Conditioning (HVAC) maintenance in accordance the manufacturer’s preventive maintenance recommendations and the terms set forth in this Agreement.

A. License Requirement: Contractor’s State Licensing Board, C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor.

B. Contractor and subcontractor(s) shall be registered with the Department of Labor Relations for public works projects pursuant to Labor Code section 1725.5. See Exhibit D, Section 1. F, Public Works Contractor Registration Program.

C. Contractor shall provide a Certificate of Insurance in accordance with the Insurance Requirements found in this Agreement (Exhibit E).

2. The services shall be performed at:

Apple Valley Air Operations 21605 Corwin Road Apple Valley, CA 92307

3. The services shall be provided during:

Normal working hours, Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding State holidays. Office will be closed if any holiday falls on or is observed on a weekday, unless otherwise stated. Contractor shall check-in and check-out with CHP on-site contact person or designee upon each service call to provide verification that service has been provided.

4. The Project Representatives during the term of this Agreement will be:

STATE AGENCY

CONTRACTOR

TBD Upon Award

NAME

Lila Peranteau, Office Technician

NAME

TELEPHONE NUMBER

(760) 240-8004

EMAIL

Lila.peranteau@chp.ca.gov

TELEPHONE NUMBER EMAIL

mailto:Lila.peranteau@chp.ca.gov

Agreement #26C811000

EXHIBIT A

SCOPE OF WORK (Continued)

Direct all inquiries to:

STATE AGENCY

CONTRACTOR

TBD Upon Award

SECTION/UNIT

Facilities Section

SECTION/UNIT

ATTENTION

Cody Hilton, Facilities Coordinator

ATTENTION

ADDRESS

601 North 7th Street, Sacramento, CA 95811

ADDRESS

TELEPHONE NUMBER

(916) 843-3800

EMAIL

Facilities801@chp.ca.gov

TELEPHONE NUMBER EMAIL

5. The Contractor must inspect the facility and verify the list of equipment to be serviced and maintained according to the specifications.

6. Contractor is to review and list any discrepancies to the following make, model, and/or serial numbers of equipment found at the site(s).

A. EQUIPMENT TO BE SERVICED:

All HVAC Equipment, including:

UNIT # MAKE/TYPE MODEL NUMBER SERIAL NUMBER

1 Carrier Wall Unit (Radio Room) UNK UNK

2 Carrier FB4BNF030 4305A74960 3 Carrier 38QR030C 4504X98377 4 Carrier 38QR0305-321 4504X98369 5 Carrier 38QR060C-511 0605X23181 6 Carrier 38QR030C-321 4504X98376 7 Swamp Coolers (4) UNK UNK 8 Reznor Gas Heaters (8) UNK UNK 9 Ice Maker UNK UNK

10 Speedaire Air Compressor 4ME99(XP563200AJ 1884804 11 Carrier – Fan coil units (6) UNK UNK 12 MOOVINCOOL Classic Plus 26 03150229260 13 MOOVINCOOL Classic Plus 26 03150232260 14 PORTACOOL Portacool Apex 6500 24212040200019 15 Brio Water Purifier CLPOURO420SCV2 N/A

Note: CHP reserves the right to add equipment similar to the list established at the commencement of this contract and delete equipment that has become obsolete.

mailto:Facilities801@chp.ca.gov

Agreement #26C811000

EXHIBIT A

7. The Contractor agrees to provide monthly, quarterly, semi-annual, and annual maintenance service as required and specified in the scope of work as set forth in this Agreement; including changing filters, fan belts, water treatment chemicals compressor oil, cleaning rags, oil, grease, and refrigerant, etc., for the performance of the work of this contract unless otherwise specified herein.

8. QUARTERLY MAINTENANCE

A. A logbook will be kept on site for each piece of equipment to be maintained by the technician. The log shall contain the dates each quarterly maintenance was performed.

B. The frequency of monthly maintenance shall be no more than 30 days between services. The frequency of quarterly maintenance shall be no more than ninety

(90) days between services. The frequency of semi-annual maintenance shall be no more than 180 days between services. The frequency of annual maintenance shall be no more than 365 days between services.

C. The first services are to be conducted within 30 days of contract execution.

Services will be provided during normal working hours, Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding state holidays.

D. The Contractor will be required to call the Area office and make an appointment to perform the maintenance at least one (1) week in advance. Contractor will check in with Area office upon arrival and check out when the work is completed.

If there are any discrepancies on the invoice concerning hours worked, CHP will refer to a sign-in sheet to confirm actual hours at facility.

E. The specifications included in this contract will serve as a checklist for the maintenance services performed. Contractor will be required to bring the checklist each time the quarterly maintenance is performed.

F. All items on the checklist will be checked off as performed. Upon completion, Contractor will provide the Area office on site contact person with the list. The list will be signed and dated by both the Contractor and the Area office and filed in the appropriate logbook. Additionally, an extra copy shall be left with the Area office on site contact person. This checklist shall accompany the invoice prepared by the Contractor for the quarterly maintenance.

G. The maintenance fee shall include the manufacturer’s recommended preventive maintenance parts or kit, including filters, fan belts, water treatment chemicals, compressor oil, cleaning rags, oil, and grease. Costs for recapture of refrigerant as required by law must also be included.

Agreement #26C811000

EXHIBIT A

H. Filter replacement and installation must be compliant with Title 24, Part 6 regulations.

I. Contractor shall ensure all debris resulting from services will be removed from the premises on the day service is performed.

J. If any parts are identified during the inspection require replacement, notification must be given to the CHP Facilities Coordinator.

K. The CHP reserves the right to have an independent consultant inspect the equipment at any time to ensure that the services being provided are in compliance with the contract specifications.

9. ASSOCIATED TASKS

Contractor shall inspect all duct work quarterly throughout facility for leaks and loose insulation. This service should also be done at the beginning of the contract term.

10. HVAC MAINTENANCE AND INSPECTION TASKS

A. CONDENSING UNIT(S)

1) Inspect air conditioning system for refrigerant and oil leaks.

2) Clean outdoor coil if dirty. Comb fins.

3) Chemically clean condenser and evaporator coils semi-annually (twice per year)

4) Measure and record compressor amperage draw.

5) Measure and record suction and discharge pressures.

6) Measure and record suction superheat temperature.

7) Measure and record outdoor fan motor amperage draw.

8) Adjust refrigerant charge as needed. Add oil per manufacturer’s recommendations.

9) Lubricate outdoor fan motor (if applicable).

10) Inspect outdoor fan blade for cracks, corrosion and defects. Clean as necessary.

11) Inspect cabinet for organic matter, corrosion and defects. Clean as necessary.

12) Inspect compressor overloads, overheat, high and low- pressure safety devices.

13) Inspect and verify the operation of compressor crankcase heaters (if applicable).

14) Check all belts for wear, proper tension and alignment (if applicable). Replace worn or defective belts in sets.

15) Check all sheaves for alignment, wear and tightness on shafts (if applicable).

Adjust misaligned sheaves as needed.

16) Check heat pump reversing valve for proper operation (if applicable).

Agreement #26C811000

EXHIBIT A

B. PROPANE FURNACES

1) Check with operating or area personnel for deficiencies.

2) Inspect fuel system for leaks.

3) Inspect, clean and adjust electrodes and nozzles on oil burners or control valves and thermo-sensing bulbs on gas burners; lubricate oil burner motor bearings as applicable.

4) Change fuel filter element on oil burner, where applicable.

5) Check for proper operation of burner primary controls, check and adjust thermostat.

6) Replace air filters.

7) Check blower and motor for vibration and noise, lubricate bearings.

8) Check belts for wear and proper tension; tighten if required.

9) Check electrical wiring to burner controls and blower.

10) Check condition of flue pipe, damper and stack.

11) Check furnace operation through complete cycle or up to ten minutes.

12) Clean area around furnace.

13) Inspect and clean firebox.

14) Clean blower and air plenum.

C. MOTORS FOR CONDENSING UNIT(S), AIR HANDLER(S) AND FURNACE(S)

1) Lubricate fan motors per manufacturer’s recommendations (if applicable).

2) Check motor capacitors for leakage, swelling and improper operation.

3) Inspect motor to fan or blower connection. Adjust and tighten as needed.

4) Check all belts for wear, proper tension and alignment (if applicable). Replace worn or defective belts in sets.

5) Check all sheaves for alignment, wear and tightness on shafts (if applicable).

Adjust misaligned sheaves as needed.

D. ELECTRICAL (INCLUDING EXHAUST FANS)

1) Inspect all wiring and controls in indoor and outdoor unit. Vacuum all organic matter and dirt.

2) Inspect disconnect switch and fuses. Verify that fuses meet the manufacturer’s specified rating.

3) Check compressor Contractor and relay contacts for burnt contacts and poor wire insulation.

Agreement #26C811000

EXHIBIT A

E. AIR HANDLER AND WINDOW UNITS

1) Replace air filters with commercial grade pleated air filters. Using a permanent fine point marker, date the exposed edge of the filter with the date the filter is changed.

2) All pocket filters to be changed out annually. First change shall occur at the start of the contract.

3) Clean evaporator condensate drain pan. If necessary, flush condensate drain line until clean and free from obstruction.

4) Measure and record supply air temperature differential.

5) Inspect supply and return air plenums for leaks.

6) Clean and inspect fan and blower blades for cracks, corrosion and defects.

7) Inspect and clean enclosure.

8) Check fusible linkage and all fire dampers (if applicable).

9) If applicable, check high-capacity filter.

F. ECONOMIZER (MODULATING OR FIXED)

1) Inspect dampers, linkage, and operators for proper operation. Clean and service.

2) Exercise dampers, linkage and operators.

3) Clean intake/exhaust openings and bird screens. Replace filter (if applicable)

4) Inspect and verify enthalpy control operation

G. FURNACE (ALL TYPES)

1) Inspect combustion chamber and heat exchanger for corrosion.

2) Clean combustion chamber of residue (soot, dirt and scale).

3) Inspect combustion vent for leaks.

4) Verify that ignition system operates per manufacturer’s specifications.

5) Inspect and check controls, draft and flame safeguard system for correct operation.

6) Clean and inspect fan and blower blades for cracks, corrosion and defects.

7) Inspect and clean cabinet and enclosure.

8) Inspect furnace for complete combustion

9) Inspect gas supply piping and components for leaks with soap solution.

H. EXHAUST FANS

Includes ceiling exhaust and rooftop belt drive fans; excludes attic ventilators.

2) Check motor capacitors for leakage, swelling and improper operation

3) Inspect motor to fan or blower connection. Adjust and tighten as needed.

Agreement #26C811000

EXHIBIT A

4) Check all belts for wear, proper tension and alignment (if applicable). Replace worn or defective belts in sets.

5) Check all sheaves for alignment, wear and tightness on shafts (if applicable).

Adjust misaligned sheaves as needed.

6) When belt guards are removed, ensure that they are properly and securely replaced.

I. ICE MACHINE (if applicable)

2) Inspect and clean cabinet and enclosure.

3) Replace or clean filter as per manufacturer’s recommendations.

J. EVAPORATIVE SWAMP COOLERS (Required every thirty (30) days May – September)

1) Remove the panels and clean out any debris in the water pan at the bottom.

2) Clean and inspect cooler pads, replace pads with top quality pads if needed.

3) Check the motor’s fan belt tension. When pressed it should move about one-half (1/2”) inch. Lightly oil the bearing on the blower assembly and the motor if it has an oil receptacle.

4) Check the float valve and make sure it is operating properly. If necessary, adjust the float arm by bending it slightly.

5) Switch on the cooler motor and recirculating pump, making sure the cooler pads are being evenly saturated with water. Look for split seams in the casement, or rusted areas in the tray, which could cause a leak.

6) Check the water level in the bottom tray. It should be about one (1”) inch below the top of the tray, and below the top of the overflow pipe. If the water level is too high or too low, adjust the float arm.

7) Make sure float valve is working properly. If the valve sticks, causing water to overflow the tray, adjust float arm and, if that doesn’t resolve the problem, a new float valve may be required.

8) Check and clean evaporative coils.

9) Check all other working parts, including the pump, motor and fan belt.

10) Check the condition of the cooler pads. If they have a heavy accumulation of mineral deposits, replace them.

11) Some coolers have a “bleed-off valve” to drain the recirculating water to prevent excessive mineral buildup. Make sure the valve is adjusted properly to drain no more water than is necessary.

12) Clean out the tray at the bottom of the cooler, Drain water and gently scrape it out.

13) Inspect the water trough for clogged holes, clean as necessary.

14) Thoroughly dry the tray and inspect it for signs of cracking.

15) Coat the entire tray with submarine sealer or similar product to prevent rust.

Agreement #26C811000

EXHIBIT A

16) To prevent freezing of the cooler’s water line, disconnect the water line from the cooler and blow out the water.

17) Replace water filters.

18) Remove and replace scale eliminator filters.

19) Cover the cooler to protect it and to keep cold air out of the facility.

20) Ensure all manufacturer’s recommendations are being met in regards to evaporative swamp coolers.

K. WATER DISPENSER (LINI RESVERSE OSMOSIS MACHINE)

1) Pre-filter cartridge to be replaced on a semi-annual basis (twice per year).

2) Carbon filter cartridge to be replaced on a semi-annual basis (twice per year).

3) Reverse osmosis membrane to be replaced on a semi-annual basis (twice per year).

4) Carbon filter stage to be replaced on a semi-annual basis (twice per year).

5) System sanitation and recharge to be completed annually (once per year).

L. MISCELLANEOUS

1) Inspect curb, slab, supports and isolation mounts. Clean as needed.

2) Take and record the ambient dry bulb and wet bulb temperatures with a calibrated instrument.

3) Record dry bulb and wet bulb temperatures for each zone.

4) Check thermometer for correct operation. Compare and record temperature with known calibrated instrument.

5) Inspect and clean supply air diffusers and return air/register grilles. Adjust flow where needed.

6) Check entire system for abnormal sounds or vibrations.

7) Place space thermostats in the “Fan-On” position to allow for continuous circulation, uniformity of temperature and improved air quality.

8) Inspect all duct work throughout facility for leaks and loose insulation. This service should be done at the beginning of the contract year (e.g., contracts typically begin in July; thereafter, the inspection should be done quarterly).

M. Complete the maintenance checklist and notify the CHP on-site contact of any deficiencies in a timely manner.

N. MISCELLANEOUS REPAIRS

There are no monies in this contract for miscellaneous repairs. If during routine maintenance, a repair is discovered, the Contractor shall provide a legible, detailed proposal to repair the equipment. This will include a list of all parts required, cost per item, substantiation of MSRP, the estimated number of hours required to complete the repairs, and applicable sales tax. This will include which equipment is being repaired. NO WORK shall commence without Facilities Section approval of the cost for repair. No repair work can be charged to this contract, another contracting process will be used to fund any repairs needed.

Agreement #26C811000

EXHIBIT B

(Standard Agreement)

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoice(s), the State agrees to compensate Contractor in accordance with the rates specified herein.

B. Contractor agrees to submit one (1) original and one (1) copy of all invoices, clearly indicating the Agreement number, once a quarter to:

Name: Area Commander or Designee Office: CHP Apple Valley Air Operations Address: 21605 Corwin Road

Apple Valley, CA 92307

C. Invoice shall be billed to “California Highway Patrol” and not “CHP”.

D. Invoices must be sent with the appropriate accompanying documents to the CHP on-site contact for approval. Invoices must be legible, provide the date of service, and must be itemized or they will be disputed. Invoices not on pre-printed bill heads shall be signed by Contractor furnishing the service.

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an Agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

Agreement #26C811000

EXHIBIT B

(Standard Agreement)

BUDGET DETAIL AND PAYMENT PROVISIONS

4. Rate Schedule

The CHP agrees to pay Contractor in arrears at the rates listed below to provide HVAC maintenance services for the CHP Inland Division Air Operations Unit.

HVAC Maintenance $TBD Upon Award/per quarter Evaporator Swamp Coolers $TBD Upon Award/per month (MAY-SEPTEMBER ONLY) Water Dispenser Maintenance $TBD Upon Award/semi-annually Water Dispenser Maintenance $TBD Upon Award/annually

IFB #26C811000

ATTACHMENT 2

Bid Form

Name of Bidding Firm (Legal name as it will appear on the Agreement)

Mailing address City State Zip Code

Telephone number Fax number Email address (If applicable)

Name of Contact Person Telephone number (If different from above)

Contractor’s License Number Contractor’s License Class DIR Registration Number

Bidding Preferences Claimed (Check only the preferences claimed)

Certified small business or micro business preference Certification #_______________

Non-small business subcontractor preference (See Attachment 3A for details) Certification #_______________

DVBE Incentive (See Attachment 4 for details) Certification #_______________

Submitted hereon is the bid to provide HVAC Maintenance Services per the specifications of this IFB.

Bidder shall provide rate(s) in clear, legible figures in the spaces provided. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on this bid request are CHP’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per Service) and Item Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

Any modification to this bid request shall render your bid non-responsive.

A. HVAC Maintenance

Location

Service Interval

X

No. of Services (contract term)

Total

Inland Division Air Ops Unit

Quarterly

Evaporator Swamp Cooler Maintenance

(May through September)

Monthly

Water Dispenser Maintenance (Line Reverse Osmosis Machine)

Semi-Annually

Water Dispenser System sanitation and recharge

Annually

TOTAL $________________________

BASIS OF AWARD

IFB #26C811000

ATTACHMENT 2

Bidder Acknowledgment/Certification The bidder hereby certifies that the materials submitted in response to this bid request and the price(s)/rate(s) offered on this Bid Request Form are true and accurate to the best of the bidder's knowledge.

The bidder understands that its bid response will become a public document and will be open to public inspection.

The bidder agrees that the price(s)/rate(s) offered herein shall remain in effect until CHP awards the agreement and throughout the duration of the agreement. Any cost over-runs or increases in services, if allowed, shall be billed at the price(s)/rate(s) stated for the appropriate budget period.

Agreement extensions, if any, shall be billed at the price(s)/rate(s) stated for the last budget period/year if more than one budget period/year is shown.

The bidder understands that the above bid rate(s) must include all of the bidders costs including operating expenses, labor, service call charges, diagnostic fees/estimates, transportation/travel costs, mileage or per diem expenses, equipment costs, supplies, annual inflation costs/rate adjustments, profit margin, etc. By submitting this Bid Request Form the bidder hereby claims its willingness to certify to and comply with all requirements and terms and conditions cited in this bid and any attachment thereto.

The bidder further certifies that representations made in the bid with regard to the Contractor’s license number, class and license expiration date are true. Any bid not containing this information or a bid containing information which is subsequently proven false shall be considered nonresponsive and shall be rejected. A requirement of the award of this contract shall be the presentation of a legible copy of the Contractor’s pocket license which will be valid for the type of work to be performed under this contract and shall be in force at the time of award through the term of the contract.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of California.

Bidder’s signature: Date signed

Printed/typed name Title

Version 12/2025

2 - ATTACHMENT 2 - Bid Form ADD2