Addendum 1 TEC Flooring.pdf

City of Havelock, 2024 Flooring Replacement at the Tourist and Event Center

201 Tourist Center Drive

Addendum 1

March 21, 2024

Additions/Changes to Scope

1. Storage rooms, IT room, and electrical room are not to be replaced.

2. Scheduling of work must be coordinated with the Tourist and Event Center staff to not interfere with any scheduled events.

Questions Received

1. Can you please provide Manufacturer details, Product Name/number or Style name/number of LVT and Cove Base.

A specific product has not been selected. Contractor is to provide samples and the City representative will make final selection. Manufacturers would be Chesapeake Pro Solutions, Kamdean Da Vinci Flooring, Johnsonite, or equivalent.

2. You have the job to perform 15days Calendar Days from the NTP (performance period) Then you have work must be completed by May 10th 2024. Can you Clarify this please because it will take 10 business days to get materials here.

The NTP date will be coordinated with arrival of materials.

May 10, 2024 is the date that the project must be completed by.

3. Finally can you Clarify if we will need to get a permit to perform the work. As we are a flooring contractor and do not have general contractor licenses as I have not had to get a permit to do work that is strictly flooring

A permit for this type of work is not required, but a general contractors license is required.

4. Flooring in the Three storage Rooms It Room and Electrical Room. After doing a site inspections and seeing the situation with the storage and all the pipes sticking out of the floor a long with how they are moving and storing the chairs I would highly recommend not install any flooring in this area Reason they will have the flooring torn and gauged with the load weights and carts of the chairs and the way they have to handle moving the stacked chairs in the small space. From a cosmetic perspective with all the cutting around “the Stuff” it will not look very good – The thought process is good but installation of the flooring will not look good. The epoxy on the floor is the best application for this and I would leave what they have now.

Storage rooms, IT room, and electrical room are not to be replaced.

5. The time frame --- The time frame in getting materials and having them installed is way too tight and the expectations of getting this installed in this time frame most likely can not happen. The process of taking all the materials up then scraping and prepping the floor a long with installation of the new floor will be pressed to be done in the time frame allotted – especially ordering materials and getting them here – Most 30 mill materials are not on the shelf ready to go -- some of the lead times could be 3 to 6 weeks .Are the options to do the work in phases .Are there options to give more time if we are able to get the materials in time because the window is way to tight to get the job completed as statement in the scope of work 30 mill products --- it was brought to my attention during the site visit that the end user is wanting a Tile look not a wood look LVP (visual) --- to my knowledge I do not know of many that offers a tile look Lvp that is 30 mil sitting on the shelf ready to go – Knowing this the time schedule will not work because either this must be made to order – I’m not saying there is not 30 mill Tile looks sitting on the shelf ready to go I’m saying the color selection and choices are narrow that might cause a delay. I guess what I’m asking is frame that works better in the year that this project could get done if it was award this year and we work close with the end user to get this done in a timely mater and they get what they want as far as color a style. The time frame and award process and setting up and delivery and installation is to tight on the scope of work and the end user might have to settle on what they get when the scope of work

At this time the City is not making any changes to the timeline listed in the bid.