Addendum 1 _RFQu 012_25 Charter Bus Services.pdf
PDF 467 KB Posted
- Attached to
- RFQu 012-25 Charter Bus Services
- Solicitation number
- PE-63110-NONST-2025-000000047
- Issued by
- Clayton County, Georgia
About this file
This document is an Addendum to a Request for Qualifications (RFQu) issued by Clayton County Public Schools (CCPS) for Charter Bus Services. The addendum provides clarification in response to questions received from prospective respondents. It states that the pre-proposal conference agenda and sign-in sheet are attached as Exhibit 1. The addendum also notes that any original terms or requirements not specifically amended remain in effect. The RFQu solicitation was released on September 5, 2024, and responses are due by 3:00 PM EST on October 15, 2024. All questions or inquiries are due by 3:00 PM on September 16, 2024, and should be submitted through the CCPS e-Procurement Bonfire Portal.
The RFQu is to qualify licensed companies to provide charter bus services for school-related activities for CCPS on an as-needed basis. CCPS has not provided historical data on the number or types of trips, nor information on any repetitive or pre-scheduled trips. However, CCPS has indicated they have averaged 7,000 field trip requests for school bus services over the past two years, though they do not track trips using charter buses.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQu 012_25 Charter Bus Services_FINAL.pdf | ||
| Required Forms _ RFQu 012_25.pdf | ||
| SLBE Combined Forms (3) (1).pdf | ||
| RFQu 012_25 Charter Bus Pricing Sheet.xlsx | XLSX spreadsheet |
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Text version
ADDENDUM # 1
RFP 012-25 CHARTER BUS SERVICES
Solicitation Released: September 5, 2024
Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.
1. Clayton County Public Schools (CCPS) has received questions pertaining to this RFQu.
The questions and their resulting answers are attached hereto.
2. The Pre-Proposal Conference Agenda and Sign-in Sheet pertaining to this RFQu is attached hereto as Exhibit 1.
Drexal Paulk, MBA, CPM CPPO, CPPB Issue Date Director, Department of Purchasing
ACKNOWLEDGEMENT
This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any proposal submitted.
The above addendum is hereby acknowledged:
Signature
Title
Company Name
Date
9/20/2024 | 9:58:14 AM EDT
RFQu 012-25 ADDENDUM # 1 CHARTER BUS SERVICES
QUESTION 1 Can the Clayton County Schools identify how many trips there will be per type? (4 hr trip, 4-10hr trips, 10-15hr trips, overnight trips, etc.)
ANSWER Transportation does not have that information regarding trip duration.
QUESTION 2 Can the school system provide historical data on these trips?
ANSWER
QUESTION 3: Can the school system provide a number of trips that are repetitive annual trips or trips that are already scheduled for the next school year?
ANSWER Transportation does not have this information.
For the past two years, Transportation has averaged 7,000 field trip requests for school bus services. Transportation does not track trips using charter buses.
RFQu 012-25 Charter Bus Services
PRE-PROPOSAL CONFERENCE
Tuesday, September 10, 2024 at 11:00 AM
Via Zoom Meeting
Meeting ID: 607 424 4602
Clayton County Public Schools Purchasing Department
1098 Fifth Avenue Jonesboro, GA 30236
Agenda
1. Opening Remarks Arnita Watson Coordinating Supervisor
Introduction of CCPS Staff Purpose of the Meeting Procurement Process Required Forms
- Return all completed and signed Required Forms.
- Cost Proposal Form must be in a separate and sealed envelope. Do not include in Technical proposal.
- Proposal Submission Form must be completed in its entirety and signed.
- Include all Business Licenses, Certificate of Authority (if applicable) and Certificate of
Insurance.
Submission of Written Questions
2. Overview and Scope of Work Renee Knight/David Lewis Fleet Maintenance Manager, Transportation
3. Questions and Answers Renee Knight/David Lewis/Arnita Watson
4. Conclusion and Adjournment Arnita Watson
Responses to this RFQu will be received by Clayton County Public Schools (CCPS) e-Procurement Bonfire Portal at https://claytonk12ga.bonfirehub.com/projects/152797/submissions until 3:00 P.M., Eastern Standard Time (EST) on Tuesday, October 15, 2024.
All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Monday, September 16, 2024.
Submit questions to: https://claytonk12ga.bonfirehub.com/projects/152797/opportunityQAndA. All replies will be made in writing via addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Proponent to monitor the website and obtain a copy of any addendum issued for this RFQu.
Exhibit 1 https://claytonk12ga.bonfirehub.com/projects/152797/submissions https://claytonk12ga.bonfirehub.com/projects/152797/opportunityQAndA
Charter Bus Services
PRE-PROPOSAL CONFERENCE
Tuesday, September 10, 2024 at 11:00 AM
Clayton County Public Schools 1098 Fifth Avenue
Jonesboro, GA 30236
Questions
Please print your question (s) below. Any question not answered today will be answered by addendum as stated below*
Name: ____________________________Title:_______________________________
Company/Firm:________________________________________________________
Email Address:________________________________________________________
*Attendees will be permitted to ask questions during the pre-proposal conference, however, any oral responses to questions are not authoritative and may not be relied upon for any matter. It shall be the responsibility of each Proponent to monitor the CCPS website and obtain a copy of any addendum issued for this RFQu. Please do not contact the end user department for questions.
Exhibit 1
CHARTER BUS SERVICES
PRE-PROPOSAL CONFERENCE MEETING
September 10, 2024 at 11:00 AM
Name Title Company Name Contact Information
Arnita Watson Coordinating Supervisor CCPS – Purchasing arnita.watson@clayton.k12.g.us
Cintsonenia Gilstrap Buyer Support Specialist CCPS – Purchasing cintsonenia.gilstrap@clayton.k12.ga.us
Renee Knight Business Analyst CCPS – Transportation renee.knight@clayton.k12.ga.us
Ronnie Tillman Coordinator CCPS – Transportation ronnie.tillman@clayton.12.ga.us
Ananda Rajeurs Business Analyst CCPS – Transportation ananda.rajeurs@clayton.k12.ga.us mailto:arnita.watson@clayton.k12.g.us
| Addendum 1 - Charter Bus Serrvices |
| RESPONSES Questions and Answers_RFQu 012-25 Charter Bus Services |
| RFQu 012-25 Pre-Proposal Conference Call - Attendance Sheet |
| 2024-09-20T06:58:16-0700 | |
| Digitally verifiable PDF exported from www.docusign.com |
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