Addendum 1 _ RFQ 2023_1120 LBP Inspection Ser.pdf

CITY OF HARTWELL

Addendum #1 RFQ No. 2023-1120 Lead-Based Paint Testing & Inspection Services Page 1 of 2

December 15, 2023

ADDENDUM #1

REQUEST FOR QUOTATION RFQ No. 2023-1120

LEAD-BASED PAINT TESTING & INSPECTION SERVICES

Vendors are informed that the above subject solicitation is hereby modified, corrected, or supplemented as specified, described and set forth in this Addendum:

QUESTIONS/ANSWERS

Question 1: Should we anticipate that the structures to be inspected will be occupied or vacant at the time of inspection?

Answer 1: The structures will be residential properties and may be either/or.

Question 2: Under Section J (Additions/Deletions of Facilities) on page 2, the RFQ states

"Although this solicitation and resultant contract identifies specific lab test to be performed, it is hereby agreed and understood that additional tests may be added or deleted to/from at the option of the City" [emphasis added]. Please clarify which specific lab tests have been identified and are to be performed.

Answer 2: Section J of the RFQ solicitation should be stricken. It was left in the RFQ document in error.

Question 3: Under Section L (Insurance) on page 3, the RFQ states that "the bidder may submit a Certificate of Insurance with the quotation." Please confirm that a sample Certificate of Insurance will suffice.

Answer 3: Vendors may submit a sample Certificate of Insurance as long as it lists the types and limits the vendor is insured for as required in Section L of the RFQ.

Question 4: Under Section O (Testing Laboratory Qualifications) on Page 4, the RFQ states the following: "Testing shall be conducted by laboratories licensed and/or certified for the testing requested. Bidders shall submit copies of laboratories licensed and certifications with their proposals." Based on our understanding of the scope of work, the services of a laboratory are not required. Please clarify what kind of laboratory the city is looking for.

Answer 4: That is correct, the services of a laboratory are not required. However, should laboratory testing be needed, it shall be conducted by laboratories licensed and/or certified for the testing requested.

CITY OF HARTWELL

Addendum #1 RFQ No. 2023-1120 Lead-Based Paint Testing & Inspection Services Page 2 of 2

Question 5: Per Section U, Item No. 4 on RFQ page 5, the affiant is to contract "only with subcontractors who present an affidavit to the contractor with the same information required by subparagraphs (A), (B), and (C) of this paragraph." Should Subcontractor Affidavits be submitted with our proposal? If so, please provide the form to be used.

Answer 5: Yes. Both contractors and their subcontractors must fill out the Contractor

Affidavit that is provided on page 12 of the RFQ solicitation package.

Question 6: The Cost Proposal states the following: "Lead-Based Paint Testing and Inspection

Services shall be completed within twenty (20) days after notification. Written & Visual Assessment Reports will be completed within ten (10) days following the inspection and assessment of rehabilitative structures. Clearance exam within two

(2) days following completion of testing. Written Assessment will be completed within ten (10) days following clearance inspection." Please clarify whether these these timeframes are "calendar days" or "business days."

Answer 6: These timeframes are business days.

Question 7: In the References/Work History section on page 9 of the RFQ, we are instructed to provide "at least five (5) clients for whom the firm has provided the same or similar services." Should we interpret this to mean that more than 5 clients can be provided?

Answer 7: Vendors may provide more than five (5) clients/references and may photocopy the form for extra space if needed.

Question 8: The List of Subcontractors on page 11 has a column for "Class of Work to be

Performed." Should we interpret this to mean "type of work"? Please clarify what is meant by "Class of Work."

Answer 8: Yes. By “class of work”, the City is asking you to describe the type of work each subcontractor will perform.

Question 9: Do we have an option to submit resumes in an appendix?

Answer 9: Yes. Vendors may submit resumes with their quotation package, although it is not required.

Question 10: Do we have an option to submit project sheets in an appendix? Project sheets are narrative descriptions of specific projects. They include an overview of the project, client contact information, a list of team members, and usually a photo or two.

Answer 10: Yes. Vendors may submit project sheets with their quotation package, although it is not required.