Addendum 1 RFP 57-628.pdf

This Addendum #1 to RFP 57-628 is issued by Elizabeth City State University, a public institution within the University of North Carolina system, and establishes modified deadlines and submission requirements for security guard services for five residential halls. The addendum, issued October 30, 2026, revises the proposal due date to November 10, 2026 at 2:00 p.m. ET, provides for vendor question responses to be distributed via addendum in eVP by November 4, 2026, and mandates that a signed copy of the addendum be submitted with all bid responses. Failure to include the signed addendum may result in bid rejection. The contract term encompasses three years from award with university options to extend for up to two additional one-year periods, not to exceed five years total. The scope requires seven security guards per shift providing 24-hour coverage for designated semester periods, including building and entrance security, routine patrols, and emergency response assistance.

Vendors must be registered as North Carolina vendors in good standing with the North Carolina Secretary of State and must provide pricing for daytime, overnight, emergency, and holiday shifts. All security personnel must complete criminal background checks within 90 days of contract effectiveness at vendor expense, covering a minimum of seven years of criminal history, and must complete university-specific training. Vendors must attend a mandatory site visit on October 22, 2026 at 1:00 p.m. at Griffin Hall, Conference Room 118, provide at least three customer references from similar projects, and certify financial stability. Evaluation criteria, ranked by importance, are vendor technical approach, vendor qualifications, vendor experience, and pricing. Contract award is anticipated by November 30, 2026.