addendum-1-rfb-dot-2027-02.pdf

This addendum modifies the Request for Bid (RFB) issued by the New Hampshire Department of Transportation's Bureau of Finance & Contracts for a full-service maintenance and parts agreement covering HP 5100XL wide format printer and scanner equipment. The scope of work encompasses maintenance and support services for one HP PageWide 5100XL wide format engineering multifunction printer with integral 36-inch B&W/color scanner, one adjustable high-capacity stacker with 500-sheet capacity, one four-roll media draw, and one standalone 42-inch HP Pro B&W/color scanner. Services must include unlimited onsite support, unlimited print volume, technician travel, preventative maintenance, all labor and repair parts, unlimited help desk support, software support and updates, and preventative maintenance service kits. The vendor must deliver services during standard business hours (8:00 a.m. to 4:00 p.m.) on state business days unless pre-approved otherwise. The contract term commences upon gubernatorial approval through September 30, 2029, with an option to extend for up to two additional years under the same terms and pricing with mutual agreement and gubernatorial approval. The bid deadline was August 26, 2026 at 11:00 a.m. Eastern Time, with a final question deadline of August 18, 2026. Addendum Number 01 replaces Section 32 with a new offer sheet and deletes Section 35.

Pricing must be submitted as a monthly charge for the HP 5100XL full-service maintenance and parts agreement along with an hourly rate for after-hours emergency service, with materials invoiced at no more than 10 percent above the vendor's cost and no additional surcharges permitted. Payment terms are net 30 days after invoice receipt or item acceptance, whichever is later, via ACH or procurement card. All replacement parts must be new and of the same quality as equipment being replaced, with the vendor providing a one-year warranty covering 100 percent of repair or replacement costs including parts, shipping, labor, travel, and lodging. The vendor must carry comprehensive general liability insurance of not less than $1,000,000 per occurrence and $2,000,000 aggregate, plus proof of workers' compensation coverage, and must be registered with the New Hampshire Secretary of State with a completed vendor application on file with the NH Bureau of Purchase and Property. The state reserves the right to add or delete locations and equipment throughout the contract term, and the contract is non-exclusive and subject to state termination with 30 days' written notice.