Addendum 1 - Questions.pdf

Addendum # 1 Sanitary Sewer Services

The following questions and answers are made part of this Request for Proposals and are published herein to improve understanding of the scope of the services to be provided.

Question #1: Are there any maps or footage quantities for each size of pipe for this project?

Answer: The footage quantity would depend on the budget.

The size of pipes within the Town range from 6” to 60”

Question #2: What is the total amount of manholes expected for inspection?

Answer: The number of manholes inspected each year would depend on the amount approved in the budget. The Town typically tries to do 10% which is approximately 30 manholes; however, it does depend on budget.

Question # 3: What are the line items for this bid?

Answer: Price per item that’s in scope

Question # 4: Would you consider adding Cooperative Procurement language to this contract to allow other towns, cities, municipalities, or HRSD to piggy-back this Contract as outlined in the Virginia Public Procurement Act?

Answer: Yes, the following Cooperative Procurement language has been added to the RFP under Terms and Conditions

60. COOPERATIVE PROCUREMENT: The procurement of goods and/or services provided for in this procurement is being conducted in accordance with Virginia Code Section 2.2-4304 and on behalf of other public bodies in Virginia. Unless specifically prohibited by the Successful Bidder, a resultant contract may be used by other public bodies in Virginia as allowed by Virginia Code 2.2-4304. The successful Bidder shall deal directly with each public agency of body seeking to obtain any goods and/or services pursuant to this procurement or from this procurement and in accordance with Virginia code Section 2.2-4304. Owner shall not be responsible or liable for any costs, expenses, or any other matters of any type to either the Bidder or the public agency or body seeking to obtain any goods and/or services pursuant to this cooperative procurement provision.

Question #5: Is the intent of the RFP to establish a contract with a contractor for independent task order pricing?

Answer: Yes, that is correct.

Question #6: Will the Town of Smithfield supply a bid tab sheet to allow bidders to supply equal pricing.

Answer: Yes, it has been added as an attachment and listed under Submittal/Qualification to be completed and submitted with Bid Proposal.

Question #7: If the Town of Smithfield issues a bid tab, can you please supply minimum bid quantities for each bid item.

Answer: Quantities are based on the Town’s budget therefore price maybe by the following:

Each, Lump Sum, Linear Feet, Vertical Feet, Day

Question #8: Is the RFP Based on HRPDC standards or do you have a set of specifications for the project?

Answer: The RFP is based on HRPDC and the Town of Smithfield’s Design Standards.

Question #9: What is the minimum mil thickness/buildout for the cementitious manhole liner?

Answer: 1” is minimum thickness, refer to manufacturer for recommended thickness.

Question #10: What is the minimum mil thickness/buildout for the epoxy manhole liner?

Answer: 125 mil is the minimum but refer to the manufacturer recommended thickness.

Question #11: What is the minimum mil thickness for the epoxy coating on the manhole bench.

Answer: Refer to the manufacturer recommended thickness.

Question #12: Is this submission meant to be as a Contractor (like ourselves) who performs the Scope of Services identified on page 4 or is this RFP meant for an Engineering Consultant to oversee and identify the work that would be required of a Contractor?

Answer: This RFP is meant for Contractor who performs the scope of services identified.

The Terms and Conditions of this RFP has been amended to reflect that this RFP is for Contractors not Consultants. The agreement has also been amended to reflect Contractor not Consultant.

Question #13: The Scope of Services on page 4 do not make mention of any quantities or defined work locations that would be required in order for us to provide a competitive price for.

Answer: See attached Bid sheet for a per item price. Locations will be determined.

Question #14: On page 5 under Evaluation Criteria, Item 4 “Cost of providing services as outlined in Scope of Services” lends it self to pricing that is required but does not mention any quantities to base the work on.

Answer: See attached Bid Sheet

Question # 15: Page 13, Item 49, Offerors Qualifications: Only proposal from established Consultants for similar scope of work herein shall be considered……………This lends one to believe that this RFP is intended for Engineering Consultants who would engineer and defined the scope/quantities of work to be priced and performed?

Answer: The correction of replacing Consultant with Contractor should clarify this question.

Question #16: Page 14, Contract Quantities, The quantities specified in the Request for Proposals are estimates only……………no quantities have been established for the information that we have.

Answer: See Attached Bid Sheet

Question #17: We are looking at the Sanitary Sewer Rehabilitation Services project and did not find a line item/bid proposal sheet included in the RFP documents. Can you tell me if this document is forthcoming, or where we should list our pricing when submitting the proposal?

Answer: See attached Bid Sheet