Addendum #1 Q&A.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners

Rodney Barreto

Chairman

Coral Gables

Steven Hudson

Vice Chairman

Fort Lauderdale

Preston Farrior

Tampa

Joshua Kellam

Palm Beach Gardens

Gary Lester

Oxford

Albert Maury

Coral Gables

Sonya Rood

St. Augustine

Office of the

Executive Director

Roger A. Young

Executive Director

Charles “Rett” Boyd

Assistant Executive Director

George Warthen

Chief Conservation Officer

Jessica Crawford

Chief of Staff

850-487-3796

850-921-5786 FAX

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

620 South Meridian Street

Tallahassee, Florida

32399-1600

Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T)

800-955-8770 (V)

MyFWC.com

DATE: MARCH 3, 2026

ADDENDUM NO.: 1

BID NO.: FWC 25/26-46

BID TITLE: TOSOHATCHEE WMA – FUEL REDUCTION

UPDATE: QUESTIONS & ANSWERS

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s

(FWC) Solicitation No. FWC 25/26-46, “Tosohatchee WMA – Fuel Reduction”.

All responses to the subject solicitation must be received no later than 5:00

PM (ET) on Thursday, February 26, 2026.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in

Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875

Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Xavier Wilson

FWC Procurement Manager

FWC SOLICITATION ADDENDUM 2

BEGIN ADDENDUM

QUESTION #1

For bidding purposes, please quantify acreage for each of the 3 job scopes.

ANSWER #1

Acreages calculated with ArcGIS are as follows: Job 1 – 108 acres, Job 2 – 150 acres, Job

3 – 12 acres. The price sheet requires that jobs be bid as a cost per acre.

QUESTION #2

Please define “booted cabbage palm” that would be considered treatment under this contract.

ANSWER #2

A “booted” cabbage palm for the purposes of this project refers to a Sabal palmetto whose trunk still retains the old leaf bases known as boots all the way to the ground. These

“booted” cabbage palms will be removed if within the treatment area. If a portion of the trunk has a smooth look, it is considered non-booted and will be left in place.

QUESTION #3

What are the invoicing intervals for this project? At completion of specific job, acreage completion intervals, monthly, etc?

ANSWER #3

If a partial payment is desired by the Contractor, we can approve a payment at 50% completion, based on acreage assigned for the year, after an inspection by the project manager or designee.

QUESTION #4

Please define the maximum mulch size that is acceptable to be left behind.

ANSWER #4

Material shall be mulched to a size typical of drum mulching operations, with no standing brush or intact limbs remaining. Mulch shall be reasonably uniform, with no individual pieces exceeding 6 inches in its largest dimension.

QUESTION #5

What is the anticipated budget for this project?

FWC SOLICITATION ADDENDUM 3

ANSWER #5

The anticipated budget for the current fiscal year is $50,000. Budget in future years will depend on funding availability.

QUESTION #6

Is there a job scope priority should the entire project not be funded?

ANSWER #6

Work site priority will be dependent on site conditions. If drought conditions persist through the spring, our priority is Job 3 for the current year. If conditions do not allow access to Job 3, portions of Job 1 along Fish Hole Road and Long Bluff Road may be deemed priority. Priorities in future years will depend on burn unit priorities and site conditions.

QUESTION #7

For job scope 3, may we create access points around wetlands to prevent equipment from getting stuck in mucky soils?

If not, may we use low ground pressure mats for access across wetlands?

ANSWER #7

We will allow the awarded contractor to create additional access around wetlands on Job

3. This access must be planned with and approved by the project manager or designee.

Disturbance to wetlands or excessive rutting must be avoided. If the contractor anticipates that excessive rutting will occur or if excessive rutting occurs, the contractor must cease operation and find another way in after consultation with the project manager or designee.

QUESTION #8

For job scope 3, is the fence line expected to be cleared of vegetation or is it acceptable to clear as close to the fence as mechanically possible without damaging fence?

ANSWER #8

It is acceptable to clear as close to the fence as mechanically possible without damaging the fence.

QUESTION #9

What is the total term of this contract?

FWC SOLICITATION ADDENDUM 4

ANSWER #9

The term of this contract is one year with renewals for up to 3 additional years. The current year’s work must be completed by May 30, 2026.

QUESTION #10

Since this was a mandatory pre-bid, audio was recorded, and answers provided at the pre bid were not binding; can you review the recording and provide official answers to questions asked at the pre bid?

ANSWER #10

Question not addressed: how close to mulch to the non-target trees?

Areas where trees are close together should be mulched if possible; however, vegetation should be left if tree scarring will occur. The Contractor will use care around non-target trees so that there is minimal scarring of mature pine trees. Should excessive scarring of pines occur, the Contractor will be warned once. If damage continues, the contractor will be required to stop work immediately and replace the equipment operator. Should excessive scarring continue to occur, the contractor will be removed from the project.

QUESTION #11

Can you tell me the mileage of Job 1,2, and 3?

ANSWER #11

Approximate mileage calculated with ArcGIS are as follows: Job 1 – 9.3 miles, Job 2 –

31.7 miles, Job 3 – 2.4 miles

QUESTION #12

On job 3 if there is mature trees in the figured zone do we remove tree and what about the stump?

ANSWER #12

We anticipate no mature trees within the area designated as the firebreak (from the fenceline to a distance of 15 feet). However, if a mature tree is encountered, it shall be

FWC SOLICITATION ADDENDUM 5

felled and moved so that it does not block the firebreak. It will not need to be mulched, and the stump can be left in place.

QUESTION #13

What are the miles or acreage of each fire break to be mulched?

ANSWER #13

Approximate acreages calculated with ArcGIS are as follows: Job 1 – 108 acres, Job 2 –

150 acres, Job 3 – 12 acres. The price sheet requires that jobs be bid as a cost per acre.

Approximate mileage calculated with ArcGIS are as follows: Job 1 – 9.3 miles, Job 2 –

31.7 miles, Job 3 – 2.4 miles

END ADDENDUM