Addendum 1 Q&A.pdf
PDF 142 KB Posted
- Attached to
- Lake Okeechobee - Sawgrass Planting
- Solicitation number
- ITB-15016
- Issued by
- Leon County, Florida
About this file
This is an Addendum 1 Questions & Answers document issued by the Florida Fish and Wildlife Conservation Commission (FWC) for Solicitation FWC 25/26-37, "Lake Okeechobee - Sawgrass Planting." The addendum clarifies specifications for the procurement of nursery-grown sawgrass plants and associated planting services at Lake Okeechobee's Steamboat Marsh in Glades County, Florida. Bidders must submit sealed bids by 2:30 PM ET on February 20, 2026, with public opening on the same date. The project scope includes supplying equal quantities of 2-inch and 4-inch liner sawgrass plants with minimum heights of 15 inches and 24 inches respectively, with all associated costs including containers, labor, equipment, transportation, fuel, and maintenance included in the bid price. Planting is scheduled for spring 2026 (March through June preferred) contingent upon suitable water levels, with work to be completed within fourteen calendar days of commencement. The anticipated award date is February 24, 2026, with the contract term of one year from purchase order issuance, with possible extensions granted at the Contract Manager's discretion.
The total project budget is $58,050, with bidders required to submit separate per-plant pricing for each liner size on the provided price sheet. Successful planting of a minimum of 95 percent of specified plants is required to avoid default, with payment made upon completion and Contract Manager approval based on the number of plants successfully planted; if between 95 and 100 percent of plants are provided, payment will be prorated accordingly. The anticipated quantity of plants will be determined based on awarded prices, with equal numbers of each liner size to be ordered (the addendum example indicates that under a hypothetical scenario, approximately 19,350 plants of each liner size could be procured). Liquidated damages of $100 per calendar day are assessed for failure to meet the completion date unless delay is attributable to circumstances beyond the contractor's control. No set-aside designations or restrictions limiting responses to particular types of organizations are identified, indicating this is an open competitive procurement available to all qualified vendors meeting stated qualifications.
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Other files
| File | Type | Posted |
|---|---|---|
| FWC 25.26-37 - Final Draft.pdf | ||
| Addendum 1 Q&A.pdf | ||
| FWC 25.26-37 - Final Draft.pdf | ||
| FWC 25.26-37 - Final Draft.pdf |
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Florida Fish and Wildlife Conservation Commission
Commissioners
Rodney Barreto
Chairman
Coral Gables
Steven Hudson
Vice Chairman
Fort Lauderdale
Preston Farrior
Tampa
Joshua Kellam
Palm Beach Gardens
Gary Lester
Oxford
Albert Maury
Coral Gables
Sonya Rood
St. Augustine
Office of the
Executive Director
Roger A. Young
Executive Director
Charles “Rett” Boyd
Assistant Executive Director
George Warthen
Chief Conservation Officer
Jessica Crawford
Chief of Staff
850-487-3796
850-921-5786 FAX
Managing fish and wildlife resources for their long-term well-being and the benefit of people.
620 South Meridian Street
Tallahassee, Florida
32399-1600
Voice: 850-488-4676
Hearing/speech-impaired:
800-955-8771 (T)
800-955-8770 (V)
MyFWC.com
DATE: FEBRUARY 13, 2026
ADDENDUM NO.: 1
BID NO.: FWC 25/26-37
BID TITLE: LAKE OKEECHOBEE – SAWGRASS PLANTING
UPDATE: QUESTIONS & ANSWERS
The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s
(FWC) Solicitation No. FWC 25/26-37, “Lake Okeechobee – Sawgrass
Planting”.
All responses to the subject solicitation must be received no later than 2:30
PM (ET) on Friday, February 20, 2026.
A response received after the exact time specified will not be considered.
Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in
Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875
Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.
Sincerely, Xavier Wilson
FWC Procurement Manager
FWC SOLICITATION ADDENDUM 2
BEGIN ADDENDUM
QUESTION #1
Is the total budget the $58,000 mentioned in section 1.8?
ANSWER #1
The total budget for this planting project is $58,050.
QUESTION #2
The cost breakdown 'per plant' - does that include the cost of transporting and installing each plant? For example, if the plant itself cost $1 per unit, but the estimated total cost for purchase + transport + install + other expenses is $3 per unit, is our reported cost per unit the $1 or $3?
ANSWER #2
Per Specification 1.4 in the Scope of Work: “Pricing shall include all necessary items to perform work (sawgrass, containers, workers, equipment, maintenance of equipment, transport, fuel, etc.) and safety devices required by law”. Under your proposed price scenario, your “reported cost per unit” would be $3.
QUESTION #3
What is the anticipated budget for this project?
ANSWER #3
$58,050 (See Question 1).
QUESTION #4
Is there an anticipated estimated quantity of plants for this project?
ANSWER #4
The total number of sawgrass plants of each liner size to be ordered will be based on the awarded liner-size prices. Equal numbers of each liner size will be ordered. See
Specification 1.8 for example of liner number determination.
QUESTION #5
In the solicitation documents you use the following example “EXAMPLE: if the awarded 2”-liner-size price is $1.00 and the awarded 4”-liner-size is $2.00, based on the total project budget of
$58,050, the number of each liner-size ordered will be 19,350 (under this hypothetical example, the total number of both liner-sizes will be 38,700; the 2”-liners will cost $19,350; and the 4”-liners will cost $38,700).” Could you please confirm the price provided is proposed budget for this project?
We did not see it listed anywhere else in the provided documents.
ANSWER #5
The budget for the project is $58,050 (see Question 1).
END ADDENDUM
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