Addendum_1_-_QA.pdf
PDF 188 KB Posted
- Attached to
- HVAC, Electrical, Plumbing Parts & Services
- Solicitation number
- ITB-2025-3086
- Issued by
- Florida
About this file
This document is Addendum #1 for Invitation to Bid (ITB) #ITB-2025-3086 issued by the School Board of Volusia County, Florida's Procurement Department for HVAC, Electrical, and Plumbing Parts & Services. The solicitation is scheduled to open on May 27, 2025, at 2:00 P.M. EST, with the contract term tentatively beginning June 23, 2025, for an initial three-year period. The contract will cover 81 sites (67 schools and 14 ancillary locations), with one optional two-year renewal period available if mutually agreed upon by both parties. The addendum addresses several clarifying questions from potential bidders, including quote submission procedures, contract term dates, licensing requirements, and facility locations.
The addendum corrects a typo in the original contract term dates and provides additional context about the procurement. No specific budget is disclosed, and no guarantee is implied regarding purchase amounts during the contract term. Bidders are directed to a VCS Maintenance Equipment Report for facility locations and equipment details. The procurement contact is Jennifer Deveaux, who can be reached at jldeveau@volusia.k12.fl.us or 386-734-7190 Ext. 20394. Vendors must complete an acknowledgment section of the addendum, either returning it with their original submittal or emailing it separately with a specific subject line. Current contract information can be obtained through a public records request, and the pre-solicitation meeting video is available on VendorLink.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
INVITATION TO BID (ITB) – ADDENDUM # 1
ADDENDUM POSTING DATE: PROCUREMENT CONTACT & TELEPHONE:
May 16, 2025, Jennifer Deveaux, Buyer
Email: jldeveau@volusia.k12.fl.us Phone: 386-734-7190 Ext. 20394
SOLICITATION TITLE & NUMBER:
Solicitation # ITB-2025-3086 HVAC, Electrical, Plumbing Parts & Services
SOLICITATION OPENING DATE & TIME:
May 27, 2025, by 2:00 P.M. EST
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. The original ITB submittal deadline date shall remain the same, on May 27, 2025, at
2:00 P.M. EST.
The following questions have been received, and the answers to each question are below.
1. Q. If we are called for a service call to a location and our technician finds a broken part and I need to provide a quote for how much it will be to replace the part. Will that quote have to be submitted through VendorLink, or will I still send it directly to Jose and the appropriate personnel?
A. All quotes are submitted directly to the VCS point of contact, unless a Request for Quotation (RFQ) has been posted on
VendorLink.
2. Q. Is the June 23, 2028, accurate?
Term Of Contract: The Board approval date is tentatively scheduled for June 24, 2025. The award term shall be for an initial three (3) year period from June 23, 2028, during which time, the successful Bidder(s) shall guarantee fixed pricing on items and services awarded for the term of the contract as specified herein. Pricing adjustment is subject to the terms and conditions. One optional two (2) year renewal period is available if mutually agreed to by both parties in writing.
A. This is a typo, and Section 8. Term of Contract is hereby
a. Change from
Term Of Contract: The Board approval date is tentatively scheduled for June 24, 2025. The award term shall be for an initial three (3) year period from June 23, 2028, during which time, the successful Bidder(s) shall guarantee fixed pricing on items and services awarded for the term of the contract as specified herein. Pricing adjustment is subject to the terms and conditions. One optional two (2) year renewal period is available if mutually agreed to by both parties in writing.
b. And revised to Term Of Contract: The Board approval date is tentatively scheduled for June 24, 2025. The award term shall be for an initial three (3) year period beginning June 23, 2025, during which time, the successful Bidder(s) shall guarantee fixed pricing on items and services awarded for the term of the contract as specified herein. Pricing adjustment is subject to the terms and conditions. One optional two (2) year renewal period is available if mutually agreed to by both parties in writing.
3. Q. Does the Prime Vendor need to hold the required HVAC, Electrical and Plumbing licenses, or can they be held by a qualified subcontractor?
A. This answer is located in the bid document in Section 1 – 3.3.2(a)(b) and (c) and states the Contractor must hold the required license.
4. Q. How many locations will be serviced by the contract winner and where can we find the list?
A. There are 81 sites (67 schools, 14 ancillary) that the contract winner will be responsible for. See VCS Maintenance Equipment Report 5.16.25 attached as a separate document for facility locations.
5. Q. Is there an annual estimated budget for this work?
A. This information is not available at this time and no guarantee is given or implied as to the amount that will be purchased during the term of the agreement.
B. Q. Is there a current list or record of existing installed and operational equipment to be maintained under this agreement?
SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA
PROCUREMENT DEPARTMENT
200 N. Clara Avenue DeLand, FL 32720
A. Yes, see VCS Maintenance Equipment Report 5.16.25 attached as a separate document.
C. Q. Who is completing this work today?
A. Current contract information, including the awarded vendor(s), is available via a Public Records request.
D. Q. Where can we find a recording of the Pre-Solicitation meeting?
A. The video is posted on VendorLink.
If you should have any questions regarding this addendum, please do not hesitate to contact me at jldeveau@volusia.k12.fl.us or by phone at 386-734-7190 Ext. 20394.
Sincerely, Jennifer Deveaux Procurement Buyer
Acknowledgment of Addendum # 1 by Vendor:
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above buyer via email, with the subject line: Addendum # 1 – ITB-2025-3086 HVAC, Electrical, Plumbing Parts & Services.
Acknowledgement below is acceptance by the Vendor that this addendum has been received and fully understood. This addendum will become part of the ITB document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE VENDOR NAME
DATE PHONE NUMBER
| Solicitation # ITB-2025-3086 |
| HVAC, Electrical, Plumbing Parts & Services |
| May 27, 2025, by 2:00 P.M. EST |
File details come from the government source that posted it. Updated .