Addendum 1 _ QA.pdf

City of Norcross – PWUP 345 Lively Avenue, Norcross GA 30071 Office: 678-421-2069 Fax: 770-255-2335 www.norcrossga.net

Addendum 1 – Q&A

ON-CALL PROFESSIONAL ENGINEERING & DESIGN SERVICES

RFQ PWUP 24-02

The following changes and clarifications to the RFQ are provided based on questions received and must be added/considered when completing your SOQ:

Q. Page 6 of the RFQ under Section 1.2.1 lists Environmental Studies under the list of services. Please elaborate on the environmental studies that may potentially be required.

A. Phase 1 and Phase 2 environmental and other potential possibilities.

Q. Page 7 of the RFQ under Section 1.2.1 lists Geotechnical Studies under the list of services.

Do we need to be pre-certified by GDOT in order to perform these geotechnical studies??

A. Drilling and construction phase services.

Q. On Page 12, Item No. 10 lists a requirement for a minimum of 3 references. Is there a maximum limit to the number of references that may be provided.

A. There is no maximum however repetitive information is not helpful.

Q. On Page 19, Item No. 3.2.1 lists a requirement for a "point-by-point response to all numbered sections, subsections, and appendices" with the response that "(Company's Name) understands and will comply." Can all sections, subsections, etc. be listed jointly, and then this response provided one single time? Or do the numbers for each section need to be listed in consecutive order, with this response provided after each number respectively? If the City prefers the latter, can this portion of our response be excluded from the page count? Or can the page limit be extended to include additional room for this portion of our response?

A. Each section must be addressed individually. However, a summary may be provided as well.

The page limit requirement will not be heavily enforced.

Q. Item No. 4.6 on page 23 of the RFQ states the following: "Company must prepare and submit a response, which references the page(s) of the Technical Response where satisfaction of the Mandatory Requirements is substantiated." Please clarify this requirement.

A. This is in reference to submittal requirements, which are mandatory for review and evaluation.

http://www.norcrossga.net/

Q. Lab testing for geotechnical engineering and material testing will include drilling and could cover a multitude of different lab tests. Can we modify the Appendix C Cost Proposal Form to include drilling rates and lab testing rates for different types of lab testing?

A. This is an acceptable additive to the submittal requirements.

Q. Is SUE QLA anticipated to be used under this contract? If so, can we modify the Appendix C

Cost Proposal Form to include SUE QLA rates?

A. Yes, and confirmed.

Q. The Cost Proposal in Appendix C includes a line item for Lab Testing (per test). Should we provide an hourly rate for the lab technician as an employee type, or should we provide costs for actual tests? If this line item is referring to actual tests, please clarify which tests to include?

A. Employee type and costs will be acceptable.

Q. Appendix E on page 33 of the RFQ lists a requirement for a Certificate of Liability

Insurance. Please confirm if a sample Certificate will be sufficient. Also, would it be possible to exclude this item from the page count?

A. A sample document will be inadmissible. Yes, this won’t count towards the page count.

Q. Will the City allow firms to include exceptions to the sample contract and RFP conditions as part of the proposal?

A. This will not be allowed.

Q. Will the City confirm that all financial information will be kept confidential?

A. Yes – this will be kept confidential. Please include a statement requesting financial information to be kept confidential.

Q. Can consultants submit on only selected disciplines and tasks in the RFP? ?

A. Yes – The City seeks multiple firms to provide engineering services, management, support, and oversight to coordinate, plan, direct, control, and perform the scope of work listed in the RFP.

Q. Appendix E, page 33, refers to E-Verify Contractor and SAVE Affidavits. Does the City have a specific versions of these forms they would like our firm to utilize?

A. Yes – please click on the E-Verify/SAVE link on Appendix E, Page 33. (Also, linked here).

Q. Is it permissible to include resumes, financial stability documents, and required forms in an

Appendix at the end of our proposal submission?

A. This will be permissible – the page limit will not be heavily enforced.

https://www.norcrossga.net/865/E-Verify-SAVE

Q. Does the City prefer to have the City of Norcross Statement of Qualification Letter presented as the first page of this submission, (i.e., directly behind the cover page, preceding our letter of interest)?

A. This will be acceptable.

Q. Can the financial statements mentioned in 1.10.3 – Company Financial Stability be included with the required forms and not count toward the page limit? Section 1.10.3 – Company Financial Stability.

A. This will be permissible – the page limit will not be enforced.

Q. Can we include a letter that will not count toward the page limit? Section 1.8.5 – Submittal

Requirements A. This will be permissible – the page limit will not be enforced.

Q. Page 10 of the RFQ discusses the evaluation of the “Design Team.” Please clarify if the City of Norcross is looking for submittals from teams that will provide all of the required services. Can a firm that is not part of a team submit on services specifically selected from the RFQ?

A. The City seeks multiple firms to provide general on-call services including engineering services, management, support, and oversight to coordinate, plan, direct, control, and perform the scope of work listed in the RFQ. You’re welcome to submit on services specifically selected from the RFQ or partner with another firm to submit an encompassing SOQ (although that’s not the goal here).

Q. Do the page limits include the front and back cover, table of contents, tabs, and cover letter?

A. The page limit will not be heavily enforced.

Q. Regarding the double-sided 8 ½ x 11 10 pages, could you please clarify if it means that we are allowed to print 20 pages of content in double-sided format to make it equivalent to 10 pages?

A. The page limit will not be heavily enforced.

Q. Since there are several submittal requirements in the proposal, would it be advisable to follow the evaluation criteria sections when organizing our content?

A. Yes – this will be acceptable.

Q. The mandatory requirements section mentions that it lists all the mandatory requirements, but there is no further information provided. Could you please guide us on whether we need to refer to any specific guidelines in this section?

A. This is legacy language and not applicable to this RFQ.

Q. The Cost Proposal in Appendix C lists employee types which may not pertain to our specific scope of services. Should we put "n/a" under the Hourly Rates for these employee types?

A. Yes, that will be acceptable.

Q. Will the City of Norcross allow firms to provide qualifications to certain service areas within the scope? Or is this an all encompassed RFQ??

A. The City seeks multiple firms to provide on-call professional engineering and design services including engineering services, management, support, and oversight to coordinate, plan, direct, control, and perform the scope of work listed in the RFQ. You’re welcome to submit an SOQ for certain service areas specifically or partner with another firm to submit an encompassing SOQ (although that’s not the goal here).

Q. Can you confirm if the consultant is to provide qualifications for the disciplines listed in 1.1 that they are only able to provide or are we to assemble a team with subconsultants that will cover all of the disciplines listed?

A. The City seeks multiple firms to provide on-call professional engineering and design services including engineering services, management, support, and oversight to coordinate, plan, direct, control, and perform the scope of work listed in the RFQ. You’re welcome to submit an SOQ services your firm is able to provide or assemble a team with subconsultants to submit an encompassing SOQ (although that’s not the goal here).

Q. Our understanding is that we need to reapply for this, but I was told to check whether we need to team up with a firm or apply directly.?

A. The City seeks multiple firms to provide on-call professional engineering and design services including engineering services, management, support, and oversight to coordinate, plan, direct, control, and perform the scope of work listed in the RFQ. You’re welcome to submit an SOQ services your firm is able to provide or assemble a team with subconsultants to submit an encompassing SOQ (although that’s not the goal here.

Q. Is there a PDF of the RFQ available?

A. Yes – please see here and scroll down to the Related Documents section.

Q. Are there any additional instructions for the RFQ? If so, can you email them to me?

A. Yes – please see here and scroll down to the Related Documents section.

Q. Question – we are an architectural firm; can we submit on our services only or do we need to build a team to cover all disciplines listed in your RFQ?

A. Yes – This will be acceptable. The City seeks multiple firms to provide on-call professional engineering and design services including engineering services, management, support, and oversight to coordinate, plan, direct, control, and perform the scope of work listed in the RFQ. You’re welcome to submit an SOQ services your firm is able to provide or assemble a team with subconsultants to submit an encompassing SOQ (although that’s not the goal here).

https://www.norcrossga.net/bids.aspx?bidID=165 https://www.norcrossga.net/bids.aspx?bidID=165