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This document is Addendum No. 1 for Invitation to Bid (ITB) 24250090B-VG for Art Paper, issued by the School Board of Seminole County Public Schools in Florida. The addendum clarifies key details about the procurement, including specifications for Item #6 (24 LB paper), manufacturer requirements for the price schedule, and ordering frequency. The solicitation is set to open on May 7, 2025, at 11:00 A.M. EST, with vendors required to specify exact manufacturers for bid items. The school district typically places large quarterly orders with a minimum quantity of 2 pallets of material, potentially having multiple orders per quarter.
The addendum provides specific guidance on invoice submission, instructing vendors to email invoices to ap_epay@scps.k12.fl.us and address them to either the School Board of Seminole County, FL or Seminole County Public Schools. The original ITB documents remain in full effect, with this addendum taking precedence over any contrary prior provisions. Vendors are required to complete and return an acknowledgment form, either with their initial submittal or by adding it to the Vendorlink submission if the bid has already been filed. The procurement contact is Victoria Gonzalez, Procurement Agent III, who can be reached at gonzalvm@scps.k12.fl.us or 407-320-0262 for any questions regarding the addendum.
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Addendum No. 1 Page 1 of 2 ITB 24250090B-VG-Art Paper
ADDENDUM No. 1 to INVITATION TO BID
ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:
April 22, 2025 Victoria Gonzalez, Procurement Agent III Email: gonzalvm@scps.k12.fl.us Phone: 407-320-0262
SOLICITATION TITLE & NUMBER: 24250090B-VG - ART PAPER
SOLICITATION OPENING DATE & TIME:
May 7, 2025, at 11:00A.M. EST
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The following items are updated to reflect the revisions and are hereby incorporated into the bid documents, ITB NO.
24250090B-VG - ART PAPER.
A. REQUEST FOR INFORMATION
Q-1. Kindly provide us the clarification for the product mentioned here.
1. Item#: 6 - Kindly specify the lbs. for the product.
A-1. 24 LB
Q-2. On the Price Schedule, descriptions include manufacturer(s) and specify ONLY. If I remember, you did say we could submit a bid for the item(s) with a different manufacturer than is specified. Just want to confirm what I remember.
A-2. If the Price Schedule has “ONLY” on the Mfg/PN: line, then that is the ONLY product we are interested in receiving pricing for. If there are a few brands listed, we need to know which of the requested brands you are providing pricing for. If we receive a Price Schedule with nothing listed under the Mfg/PN space, we will consider that bid Unresponsive. We need to know the brand you are providing pricing for.
If you look at the price schedule, the fields highlighted in blue are the fields that need to be completed if you are bidding on that item.
Q-3. I asked about the ordering frequency. You mentioned that typically there is a large order placed for the beginning of the school year and smaller orders may go out throughout the year as needed. Are those smaller orders typically monthly, quarterly or randomly placed? This will help us with regard to freight considerations on our up front bid.
A-3. We order in larger quantities per quarter. Some quarters will have more than one order. We try to keep minimum order quantity to 2 pallets of material.
Reminder: Taken from Page 2, Section 5 of the bid document.
5. QUANTITIES / VOLUME OF BUSINESS. Quantities shown on the Price Schedule are the School Board’s anticipated needs and are not to imply or guarantee any purchase quantities during the term of this agreement.
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 East Lake Mary Boulevard Sanford, Florida 32773-7127 mailto:gonzalvm@scps.k12.fl.us
Addendum No. 1 Page 2 of 2 ITB 24250090B-VG-Art Paper
Q-4. Would we be submitting invoices to the School Board of Seminole County Public Schools?
A-4. Please submit invoices to either the School Board of Seminole County, FL or Seminole County Public Schools. Please make sure to email invoices to ap_epay@scps.k12.fl.us
The original Invitation to Bid (ITB) documents remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Victoria Gonzalez, Procurement Agent III at gonzalvm@scps.k12.fl.us or by phone at 407.320.0262.
Sincerely, Gregory A. Long Gregory A. Long, MBA, CPPO, C.P.M.
Director of Purchasing and Distribution Services
Attachment
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.
This is to acknowledge receipt of this addendum, which will become part of the ITB document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE EMAIL
DATE PHONE NUMBER
***END OF ADDENDUM NO. 1***
mailto:ap_epay@scps.k12.fl.us
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