Addendum 1_MRC-21-052-MT QA_FINAL.pdf

TO: All Planholders

FROM: Maryland Transit Administration

SUBJECT: ADDENDUM NO. 1

Contract Number: MRC-21-052-MT

MARC Prime Mover Repair MP36PH Locomotive #10

DATE: April 23, 2021

Attached and effective this date is Addendum No. 1 (8 pages total) to the subject contract. This addendum includes the pre-proposal agenda and attendance list, questions and answers, and updates made to the

RFP.

The Bidder shall acknowledge receipt of this addendum by completing and returning this form with the proposal package.

All other terms and conditions remain unchanged.

Sincerely, Sharon Curtis

Sharon Curtis

MDOT Procurement Officer II

Acknowledgement of receipt of ADDENDUM NO. 1 to Contract No. MRC-21-052-MT

Vendor Name:

Authorized Representative’s Signature Date

MRC-21-052-MT MARC Prime Mover Repair MP36PH Locomotive #10 Addendum 1 Page 2

The following additions, deletions, and modifications are hereby made a part of the contract documents of the subject contract.

Questions and Responses

RFP

Section Question MDOT MTA Response

1 2.3.1

Please provide additional explanation of “MARC Train service will prepare the Prime Mover for removal from

Locomotive #10”

A. Will the car body bolts for the engine and related car body structures (DB & Cooling) be removed along with all related electrical, oil, cooling water and air connections?

B. Will this apply both at removal and re-installation?

A. MARC will have the engine prepared for removal according to section 2.5.3(B).

B. This applies to both removal and re-installation.

2.3.1 &

2.5.2

What is the removal preparation scope of the MARC Train Service crew? Is it assumed that it includes the disassembly items listed in

Section 2.5.3.B?

MARC will have the engine prepared for removal according to section 2.5.3(B)

3 2.5.1

Under “The contractor shall be responsible for providing any equipment, including but not limited to, a crane to remove and install the hatches…..”

A. Will MARC’s Riverside

Locomotive shop provide the locomotive car body structure(s) lifting eye-bolts needed to attach the crane rigging to the structures?

B. If these interconnecting points are not provided will MARC provide the location, quantity, and dimensions of the attachment points?

MARC will provide the lifting eye attachment, the contractor will be responsible for the rigging to the crane

4 2.5.2 A

Clarification on scope: Does this section imply that the Offeror will be responsible for the organizing and shipping activities while the removal

& installation activities are responsibility of the MARC Train

Service crew?

The organizing, shipping, removal and installation are the contractor’s responsibilities.

MRC-21-052-MT MARC Prime Mover Repair MP36PH Locomotive #10 Addendum 1 Page 3

Question MDOT MTA Response

5 2.5.3.3

“The contractor will be responsible for removing and installing the

Dynamic Brake and Cooling Hatches.

The hatches will need to be reinstalled immediately after the engine is removed,……” Please refer to point 2.3.1. Will MARC Train service install car body bolts to temporarily fix car body structures to the locomotive while the engine is being overhauled and remove prior to re-installation of the engine?

MARC will be responsible for preparing the hatches for removal (see section 2.5.3(B)(12)). Reinstallation, including car body bolts, will be the contractor’s responsibility. This includes “immediately after the engine is removed” referenced in section 2.5.3(A)(3)

6 2.6.6 F

Plate crabs. Required. Contractor would expect this engine would already be equipped as that is part of the F3B spec. Please advise.

Plate type crab retainers are currently used on this engine.

7 2.6.8 E

Would MARC consider a rebuilt turbo drive gear?

MARC will not consider a rebuilt turbo drive gear, the requirement is for new.

8 2.5.2 B Please provide MPI drawing 2042938 Drawing will be provided at Notice to Proceed.

9 N/A

Please provide MPI report

BLC/QA/08A MPI LOAD TEST

REPORT?

Section 2.8 revised, see below

10 N/A Please provide a picture or copy of the engine firing order decal.

MRC-21-052-MT MARC Prime Mover Repair MP36PH Locomotive #10 Addendum 1 Page 4

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK

Question MDOT MTA Response

11 N/A Please provide a picture or copy of the EPA Emissions Badge

12 N/A

Will MARC spot the unit under roof overnight while the disassembly / re-assembly takes place?

The locomotive will not be left outside uncovered without the hatches installed

13 5.3.2.H

Is the “Wheel Truing Machine” ability to contract relevant to this RFP or should be assumed Prime Mover ability to contract?

Section 5.3.2.H revised, see below.

14 General

What are the hours at Riverside

Facility?

Normal hours are Monday – Friday, 7am to 3pm.

After hour work may be scheduled Monday – Friday.

15 General

Do you have photos of the damaged oil pan or crankcase?

There is no known damage to the oil pan or crankcase.

Sample

Contract

Contract terms were recently negotiated with MTA. May we utilize the agreed upon language in that one.

Can we use that one? How should we best represent the changes or just reference the previous contract without jeopardizing lowing our scoring?

Contract templates differ for specific procurements.

Terms and Conditions of the contract can be negotiated upon notification of recommendation for award. There are certain terms and conditions required by COMAR that can not be negotiated.

Please note that proposals are not “scored” they are ranked according to the evaluation of the technical proposal submitted.

MRC-21-052-MT MARC Prime Mover Repair MP36PH Locomotive #10 Addendum 1 Page 5

Modification to RFP

No.

Section Name Correction

1 2.8 Prime Mover Break-In and Dyno Test

The Contractor shall perform an engine break-in procedure and provide a report for the locomotive history book. The report shall include the same data which is included within MPI’s report BLC/QA/08A.

A Dynamometer test shall be performed to provide verification the engine is providing the full rated horsepower. The test procedures will be submitted to MARC as a part of the Test Plan (CDRL 5) for approval prior to conducting any tests. An oil analysis shall be conducted at the conclusion of the dyno test. The results of the tests and the oil analysis shall be provided to MARC as a part of the Test Report (CDRL 6).

2 5.3.2.H References (Submit under TAB G)

At least three (3) references are requested from customers who are capable of documenting the Offeror’s ability to provide EMD 645 family engine overhauls Contractor a Wheel Truing Machine as specified in this RFP. References used to meet any Minimum Qualifications (see RFP Section 1) may be used to meet this request.

Each reference shall be from a company for whom the Offeror has provided manufacturing services within the past five ten (510) years and shall include the following information:

MRC-21-052-MT MARC Prime Mover Repair MP36PH Locomotive #10 Addendum 1 Page 6

Repair of Prime Mover MP36PH Locomotive #10 April 13, 2021

3:00 p.m.

CONTACT PERSON NAME OF FIRM TELEPHONE/EMAIL

Sharon Curtis MDOT MTA Procurement scurtis@mdot.maryland.gov

Willie Minnick MDOT MTA - MARC

Brian Amos MDOT MTA - MARC

Mike Pittinaro MDOT MTA - MARC

Andra Dennett MDOT MTA - MARC

Dean Del Peschio MDOT MTA - MARC

Damon Emilien MDOT MTA - MARC

Michael Liebler Higher Power Industries

James Jacobsen WABTEC

Bill Crisci WABTEC

Pre-Proposal Meeting Agenda

Next Page

Pre-Proposal Meeting Attendance List

FOR INFORMATIONAL PURPOSES ONLY

Contract Name: MARC Repair Prime Mover MP36PH Locomotive #10

Contract Number: MRC-21-052-MT

Pre-Proposal Conference Call Minutes

April 13, 2020 3:00 p.m.

Microsoft Teams Conference Call

Please note that nothing stated at the pre-bid conference or at the site visit may change the IFB unless a change is made by the MDOT MTA Procurement Officer by written addendum.

I. Introduction

• Procurement Officer for this Competitive Sealed Proposal (RFP) is Sharon Curtis.

This solicitation is a Request for Proposal.

• Self-introductions by MDOT MTA people on the call. Charles (Brian) Amos is the Contract

Monitor.

II. Administrative Items and Due Dates

• All questions must be directed to the attention of the Procurement Officer via e-mail address scurtis@mdot.maryland.gov. Only written answers received from the Procurement Officer are the official position of the Agency. scurtis@mta.maryland.gov.

• The submission deadline for questions is April 21, 2021 4:00 p.m. local time.

After the deadline for questions has passed an addendum will be issued with responses to written questions from vendors along with a copy of the meeting minutes.

• Any changes or updates made to the RFP will be documented with an Addendum and posted on eMaryland Marketplace Advantage (eMMA). Please check it often.

• Bids are due on or before May 4, 2021 @ 4:00 p.m. local time; allow extra time for delivery in case there are any technical difficulties.

• Proposals may not be submitted by e-mail or facsimile.

• Multiple and/or alternate Bids will not be accepted.

• The purpose of this Request for Proposal is to award one contract for an initial period of one year with a two year warranty period.

• There are no MBE goals required for this contract.

III. Proposal Package Submission on eMMA

• You must format your submission as noted in Section 5 of the RFP. This is a two-part submission, that requires two separate folders. One for technical submissions named

“Technical Proposal/ Company Name” and one for the Bid form, labeled “Bid

Form/Company Name”.

mailto:scurtis@mta.maryland.gov

MRC-21-052-MT Pre-Proposal Agenda MARC Repair Prime Mover MP36PH Locomotive #10 2 of 2

• The submitted Bid Package must have original signatures (scanned) or electronic signatures. All contract documents must be signed by one of the following Company

Officers: the President, Vice President, or CFO/COO of the Company. Otherwise, additional documentation is required. (let me know and I will forward the information)

• All Offerors must complete and include the required documents in their technical package as stated in the RFP Sections 5. Do not change the format of any documents. Failure to submit these documents as required with the technical proposal may result in the Procurement

Officer deeming the proposal or bid as not responsive.

• Bidders are required to acknowledge all addenda by signing a copy of each addendum cover letter and including it with their bid submission. Do not return the signed cover letter immediately after receiving each addendum.

IV. Contractual Information

• The ensuing contract is State funded.

• Offerors are required to meet the Insurance Requirements as per the RFP and must provide a

Certificate of Insurance as outlined in the RFP and it must be kept in effect during the term of the

Contract. Railroad Liability Insurance is required for this Contract. Please email me if you would like further information on obtaining this coverage.

• There are no Bond requirements for this RFP/Contract.

• Roadway Workers Protection (RWP) Training is not required for Contractor’s employees; however, Contractor’s employees must be escorted by an authorized/trained person provided by MDOT MTA.

V. Proposal Evaluation and Award

• Proposals will be reviewed by an Evaluation Committee who will individually evaluate and rank proposals from most favorable to least favorable. Technical Proposals deemed reasonably susceptible of being recommended for award may be contacted to make an oral presentation.

Presentation criteria will be given at that time.

• As noted in Section 6, Evaluation and Selection Procedures, listed in order of importance are the evaluation criteria for which an evaluating team will be evaluating your technical proposals.

• A Contract shall be awarded to the responsible Offeror submitting the Proposal that has been determined to be the most advantageous to the State, considering evaluation factors set forth in this

RFP (see COMAR 21.05.03.03F).

VI. Remarks from the Project Team

VII. Vendor Questions

Again, be reminded that nothing stated at the pre-bid conference or at the site visit may change the IFB unless a change is made by the MDOT MTA Procurement Officer by written addendum.