Addendum 1 Mount Roger Mobile Clinic.pdf

VIRGINIA DEPARTMENT OF HEALTH

OFFICE OF PURCHASING AND GENERAL SERVICES (OPGS)

109 GOVERNOR STREET, 12TH FLOOR, ROOM 1214

RICHMOND, VA 23219

Date: June 4, 2024

ADDENDUM NUMBER 1 TO ALL BIDDERS/OFFERORS:

Reference #: VDH-24-018-0181

Commodity: 07155, 07177

Dated: May 16, 2024

Bid/Proposal Due: June 18, 2024

Bidders are hereby notified of the following changes and/or clarifications to the above referenced IFB:

1. Added the Special Term Ordering Option

2. Questions and corresponding answers – See ATTACHMENT NO. Q&A

3. Provide the email address for references.

ORDERING OPTION: Virginia Department of Health may during the first sixty (60) days after this contract is awarded, with the concurrence of the contractor, place additional orders under the contract at the original unit price through the issuance of separate purchase orders. The aggregate of such additional orders shall not exceed 100% of the quantity originally stated in the contract.

Note: A signed acknowledgment of this addendum must be received by this office either prior to the bid due date and hour or attached to your bid. Signature on this addendum does not substitute for your signature on the original bid document. The original bid document must be signed.

Sincerely, Delores B. Kear

Delores B. Kear, VCA, VCO, VCARM Procurement Officer II Phone: (804) 864-7260

Name of Firm

Signature/Title

Date

Question #1: Would the State accept our custom purpose-built body that we use standard for these vehicles, with FRP sidewalls/roof instead of the Rockport style aluminum body requested in the bid?

Answer: Yes

Question #2: The State has asked for an 125-amp rated electrical panel, however the maximum amount of amperage with the electrical system requested is 50-amp. Would our standard 50-amp rated panel be acceptable? With either panel, the main breaker in the box would have to be 50-amp.

Answer: We need 125 amp rated electrical panel as requested.

Question #3: Is the delivery date flexible? A new chassis order could take until the end of the year to acquire prior to conversion.

Answer: We are looking for delivery at the earliest possible date. The delivery date is not flexible past the date listed, earlier is always an option.

Question #4: Body – Is there a maximum height?

Answer: The E450 body style should have a standard height.

Question #5: Body – Is there a maximum length? Body sizes are typically 14’, 16’ and 18’, not usually 17’.

Answer: The E450 should have a standard length.

Question #6: Body – Is a crawl through from cab to rear required? Is the cap or air dam above the cab required?

Answer: Preferred.. The opening to the cab will allow staff to move from one area to another without exiting the vehicle. The cap or air dam above the cab is not required, but preferred.

Question #7: Construction of body: Would you accept a fiberglass body versus riveted aluminum?

Answer: Yes

Question #8: Would you accept a body without skirting?

Answer: Yes

Question #9: Would you accept a non – Rockport body?

Answer: Yes

Question #10: Do you require a rooftop AC per room? We recommend one 15,000 BTU unit that’s ducted to both rooms.

Answer: Rooftop AC unit can be ducted to both rooms.

Question #11: Do you require a heater per room or would you accept fuel fired heat that’s ducted throughout the vehicle?

Answer: Per room would be preferred as the rooms will be used for different services.

Question #12: Payment: If the vehicle is purchased and delivered to our facility. Could the department inspect onsite (MD) and then pay for that portion prior to the conversion? Then final payment upon acceptance and then delivery?

Answer: No

Question #13: Is there a second door in the rear? It’s shown on the drawing and mentioned.

Answer: There should be an emergency egress window with valance.

Question #14: For the HVAC, would you like a vent fan in the exam room? There’s only one in the restroom.

Answer: Yes. If possible.

Question #15: How many electrical outlets are required? 120v and USB?

Answer: For refrigerator, Reception area (2), Workspace (2-3) and Exam room. (2-3)

Question #16: Do you require any exterior outlets?

Answer: At least one-two exterior outlets.

Question #17: Will the conversion run on the generator only?

Answer: Yes, for off-site events with an option to plug when not in use

Question #18: Is the battery only for the generator or would you like to run outlets via inverter?

Answer: Both at times

Question #19: Do the refrigerators need constant power?

Answer: Yes

Question #20: Do you require exterior lighting?

Answer: If possible, a light by the exit door and the back of the unit.

Question #21: Would standard interior lighting be acceptable, or do you have any specific requirements?

Would you like dimmers per room?

Answer: Standard

Question #22: Will you have access to plug the vehicle in nightly, 50 amp connection?

Answer: Yes

Question #23: Would you be open to other floor plans? We typically do not locate the bathroom that far forward based on the generator location.

Answer: It can be switched with the reception area if needed.

Question #24: Does the bathroom need to be outside of the exam room?

Answer: Definitely, outside the exam room.

Question #25: Is the rear stool or work chair medical grade? Do you have specific requirements or a make/model number?

Answer: No

Question #26: What are the requirements or make/model number for the Welch Allyn diagnostic set?

Answer: Diagnostic set similar to Welch Allyn Green Series 777

Question #27: For the exam bed, what is required? The Midmark 224 has several options.

Answer: Midmark Ritter 224 is a standard exam bed. Something equal to this type.

Question #28: What are the radio requirements for the rear section? AM/FM/Bluetooth?

Answer: AM/FM/Bluetooth

Question #29: Is there a required wall mounted OHSA eye-wash?

Answer: Preferred

Question #30: Will there be a provided design for the graphics?

Answer: Yes

Question #31: Would one window in the upper part of the door be acceptable?

Answer: Yes

Question #32: Do you require handrails on the interior of stepwell and exterior or door? They are on the drawing but not on the specifications

Answer: We would require handrails placed to assist with the steps.

Question #33: How many times a week will the vehicle be out?

Answer: 4-5 days

Question #34: How long is a typical stop?

Answer: 2-6 hours

Question #35: For the rear radio, how many speakers per room?

Answer: One