Addendum 1 - ITB 26-175-PW Adams Substation Fencing.pdf
PDF 266 KB Posted
- Attached to
- EWEB ITB 26-175-PW Adams Substation Fencing
- Solicitation number
- S-P00140-00018042
- Issued by
- Lane County, Oregon
About this file
This is Addendum 1 to Invitation to Bid (ITB) 26-175-PW issued by the Eugene Water & Electric Board (EWEB) for the Adams Substation Fencing project located at 249 Adams Street, Eugene, Oregon. The addendum modifies the original bidding documents and addresses 19 questions and answers clarifying project requirements, including fence material specifications, installation procedures, temporary fencing protocols, and grounding responsibilities. Key clarifications include: existing fence post bases must be removed via mechanical methods while minimizing damage to the grounding grid; gravel compacted to minus specifications is required for backfill; Shakespeare Fence is the specified manufacturer with D'Ewart Representatives LLC serving as the local representative; EWEB will coordinate all concrete inspections; and substantial completion must be achieved within 42 calendar days after initial fence removal begins. The project requires contractors to maintain continuous perimeter security, with temporary fencing panels standing a minimum of 8 feet tall and secured with chains or clamps; temporary fencing may be anchored using weighted frames or ground stakes, provided stakes are kept 3 feet away from marked underground utilities. EWEB retains exclusive responsibility for all electrical grounding and bonding work, while contractors must ensure mechanical security and electrical continuity of fence components.
The addendum confirms that no ballistic rating is required for the fencing and no permitting is needed under Eugene Administrative Rule R-8005, as Shakespeare fence panels weigh less than 5 pounds per square foot and are less than nine feet high. Contractors have storage access to the south portion of the substation and the annex in the northwest corner, with EWEB assuming no liability for theft or damage. Water is available via a yard hydrant at the southeast corner, and contractors are responsible for providing temporary toilet facilities. Work must commence within 200 calendar days of receiving Notice to Proceed, with substantial completion guaranteed by September 1, 2027, and final completion by October 1, 2027. The addendum constitutes a material change to the bid and requires bidder acknowledgment by signature and return with the bid response or by circling the addendum number on the bid form. EWEB anticipates board approval on November 3, 2026, with estimated notice to proceed on November 4, 2026, and award to the lowest responsive and responsible bidder.
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| File | Type | Posted |
|---|---|---|
| ITB 26-175-PW Adams Substation Fencing.pdf | ||
| ITB 26-175-PW Pre-Bid Sign In Sheet.pdf |
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Text version
Addendum 1 – ITB 26-175-PW Adams Substation Fencing
October 9, 2026
ADDENDUM #1
Adams Substation Fencing
ITB 26-175-PW
This addendum modifies the bidding document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original bidding document and shall become part of the work required.
Questions and Answers:
1. Can the existing fence post bases be cut off rather than removed?
A. No. The existing fence post bases must be removed. The existing post bases may be removed by mechanical methods, with care given to minimize damage to existing grounding grid.
2. What material is required to backfill?
A. Gravel, compacted, ¾” minus
3. Who is the contract for Shakespeare Fence?
A. D’Ewart Representatives LLC (www.dewart.com) is the local manufacturer’s representative for Shakespeare.
EWEB has communicated with Kevin Burchett, KevinB@Dewart.com, and Chris Norris, ChrisN@Dewart.com, regarding Shakespeare fence for substation perimeter.
4. What are the contract expectations for concrete inspections per Table 1705?
A. EWEB will coordinate all concrete inspections.
5. Please provide more information on temporary fencing, specifically the specifications and requirements?
A. Refer to Section 01010 Section 2.1.3. Temporary fencing does not need to be embedded but can be held in place with concrete blocks, jersey barriers or similar heavy objects. Layout of temporary fencing (configuration) shall be determined in coordination with EWEB.
6. Provide more information on temporary grounding around temporary fencing.
A. Contractor to coordinate with EWEB, EWEB will provide grounding for temporary fencing as needed.
7. What are the overnight storage options?
A. Contractor equipment may be stored in south portion of the substation as well as the annex in the NW corner.
EWEB is not liable for any theft or damage to contractor equipment stored onsite.
8. Is any ballistic rating required for the fencing? If so, what level?
A. Ballistic rating is not required for the fence.
9. Section 01010 2.1.1.4 - Please confirm substantial completion is expected to be complete within 42 calendar days (6 weeks) and not 42 work days.
A. Substantial completion is expected to be completed within 42 calendar days after initial fence removal begins.
10. Please provide a bid basis for temporary fencing which shall be approved by EWEB.
A. End-of-Day Security
• Maximum Open Linear Footage: The Contractor shall only dismantle sections of the existing fence that can be fully replaced and secured with the new permanent fence or temporary security fence within the same working shift.
• Continuous Perimeter Security: The substation perimeter must remain completely secure at all times, unless work is actively being performed by onsite crews. If any portion of the substation perimeter is left open or http://www.dewart.com/ mailto:KevinB@Dewart.com mailto:ChrisN@Dewart.com un-bonded at the conclusion of the workday, the Contractor must immediately install a temporary security fence line to completely close the gap before leaving the site.
• Temporary Fence Construction: All temporary fence panels must stand a minimum of 8 feet tall and be securely chained or clamped together to prevent unauthorized gaps. The Contractor is entirely responsible for ensuring the temporary line remains stable against wind and weather conditions.
End-of-Day Security
• Maximum Open Linear Footage: The Contractor shall only dismantle sections of the existing fence that can be fully replaced and secured with the new permanent fence or temporary security fence within the same working shift.
• Continuous Perimeter Security: The substation perimeter must remain completely secure at all times, unless work is actively being performed by onsite crews. If any portion of the substation perimeter is left open or un-bonded at the conclusion of the workday, the Contractor must immediately install a temporary security fence line to completely close the gap before leaving the site.
• Temporary Fence Construction: All temporary fence panels must stand a minimum of 8 feet tall and be securely chained or clamped together to prevent unauthorized gaps. The Contractor is entirely responsible for ensuring the temporary line remains stable against wind and weather conditions.
Temporary Fencing Anchoring
• Anchor Options: The Contractor may secure temporary fencing panels using either freestanding weighted frames/ballast blocks (such as concrete blocks or weighted steel bases) OR driven ground stakes/anchors.
• Ground Grid Protection: The Owner will locate and mark the underground substation grounding grid prior to the start of work. If the Contractor elects to use driven ground stakes or anchors for temporary fencing, they must strictly avoid the marked ground grid lines. No stakes may be driven within 3 feet of any marked underground utility or grounding loop.
Fence Grounding Responsibility
• Exclusion of Contractor Grounding: The Owner’s utility personnel shall be exclusively responsible for all electrical grounding, grid bonding, and final grounding safety inspections of the new permanent fence and any temporary fencing. The Contractor is not required to perform electrical grounding connections.
• Electrical Continuity: The Contractor must ensure all permanent fence fabric, posts, and gates are tightly clamped and mechanically secure to maintain electrical continuity across the entire fence line.
11. 01010 5.3 - What is this section referencing? Is this meant to address potential conflict with the grounding-mat and new fence foundations?
A. There are no anticipated materials needed for the fence construction itself that will provided by EWEB. EWEB will provide any materials and labor needed to modify the grounding-mat if there are unavoidable clashes with fence post locations.
12. Please confirm water is available for contractor use, via the yard hydrant at the lot's SE corner.
A. The contractor will have access to water via the yard hydrant in the SE corner of the substation.
13. Will Contractor be responsible for temporary toilet facilities?
A. The contractor will be responsible for their own temporary toilet facilities.
14. Please confirm no additional work for the spill containment system is expected, other than as detailed on 4/S101 and area indicated on 1/S101 Site Fence Plan.
A. The only modifications to the spill containment system required by the project is as detailed on 4/S101 and area indicated on 1/S101 Site Fence Plan.
15. Section 00400 states to start work within 200 days after receipt of Notice to Proceed, with a Substantial Completion of September 1st, 2027. Is this 200 workdays, or calendar days?
A. 200 calendar days.
16. Are there any tool restrictions once inside the Substation perimeter?
A. No tool restrictions within the substation perimeter. During construction, working clearances around EWEB transmission lines are 20 feet. This clearance includes any tools or equipment that could come in contact with the transmission lines.
17. Barring any grounding mat conflicts with new foundations, shall contractor only need to cut existing connections to the fence at ground-level?
A. Correct, barring any grounding mat conflicts with new foundations, the contractor shall only need to cut existing grounding mat connections to the fence at ground level.
18. What is the estimated lead time on fencing materials?
A. EWEB doesn’t currently have an up-to-date lead time from Shakespeare. We may be able to get a lead time within the next couple days from the manufacturer’s rep.
19. Please confirm no permitting will be required.
A. Because the Shakespeare fence panels are less than 5pounds per square foot and less than nine feet high, per Eugene Admin Rule R-8005 states that a permit is not required.
CLOSING DATE AND TIME
Remains unchanged.
This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE BIDDER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR BY CIRCLING THE ADDENDUM
NUMBER IN THE APPROPRIATE AREA ON THE BID FORM.
Addendum prepared by:
Kristin Kokkeler, Purchasing Analyst
The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.
Company Name: ________________________________
Signature: ______________________________________ Date __________________________
End of Addendum
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