ADDENDUM 1 IFB#13 -2024 Stone.pdf

TOWN OF FRONT ROYAL

ADDENDUM #1 ISSUED: July 23, 2024

TO THE CONTRACT DOCUMENTS FOR: IFB# 13-2024 STONE

PREPARED BY: MEGAN CLARK, ASSISTANT PURCHASING AGENT

The following revisions, additions, and clarifications are hereby made part of the Contract

Documents and Technical Specifications for the above-referenced project and shall be taken into account in the preparation of all bids and the execution of all Work. Bidders shall acknowledge receipt by signing of the addendum in the appropriate space below.

REVISIONS

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Specification Section 4.0 General Terms and Conditions: -REPLACE “Award of Contract or Contracts: Selection shall be made of two or more offerors deemed to be fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in the Request for

Proposals, including price, if stated in the Request for Proposals. Negotiations shall be conducted with the offerors so selected. Price shall be considered but need not be the sole determining factor. After negotiations have been conducted with each offeror selected, the agency shall select the offeror which, in its opinion, has made the best proposal, and shall award the contract to that offeror. The Town reserves the right to make multiple awards as a result of this solicitation. The Town may cancel this Request for Proposals or reject proposals at any time prior to an award and is not required to furnish a statement of the reasons why a particular proposal was not deemed to be the most advantageous (Code of Virginia, § 2.2-4359D). Should the Town determine in writing and in its sole discretion that only one offeror is fully qualified, or that one offeror is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that offeror. The award document will be a contract incorporating by reference all the requirements, terms and conditions of the solicitation and the contractor’s proposal as negotiated.” WITH

“AWARD CRITERIA

A. The Town reserves the right to accept or reject all or any part of the bids, waive minor technicalities, informalities, and award the contract to the lowest responsive and responsible bidder to best serve the interest of the Town. Further, the Town reserves the right to award multiple contracts for all the specified items(s) or service(s) to more than a single bidder. Multiple contracts may also be awarded to the lowest responsive and responsible bidder for each required good, service, or equipment. The unit price for each individual item on the Official Town Bid Form will be used to ascertain if multiple contract awards are in the best interest of the Town.

B. In order for the bids to be considered for award, all requested information on the Official

Town Bid Form must be provided (i.e. Delivery, Terms, Bidder Address/Phone No., Extended Price, Specifications met, Signature, Printed Name and Date). Bidders should review the Official Town Bid Forms before submission to insure there are no omissions or blanks.

C. A low bid will be determined by using the firm fixed UNIT price bid submitted for each item, as shown on the Official Town Bid Form, that completely satisfies the specifications, terms, and conditions of this invitation for bid. The firm fixed unit price offered shall be all inclusive, no additional costs will be allowed.

D. Unless canceled or rejected, a responsive bid from the lowest responsible bidder(s) shall be accepted as submitted, except that if the firm fixed price bids from the lowest responsive responsible bidders exceeds available funds, the Procurement Officer or designee may negotiate with the apparent low bidders to obtain a contract price within available funds.”

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Specification Section 4.0 General Terms and Conditions - Term of Contract: REMOVE the text that reads “SAND, STONE, AND GRAVEL PRODUCTS - REISSUE IFB RFQ 658833 Page

6 of 32 Statistics”

A signed acknowledgment of this addendum must be attached to your bid. Signature on this addendum does not constitute your signature on the original bid document. The original bid document must be signed also. Failure to acknowledge receipt of this addendum may be cause for rejection of the bid.

END OF ADDENDUM #1 ISSUED: JULY 23, 2024

Name of Firm

Signature/Title

Printed Name

Date

Thank you, Megan Clark

Assistant Purchasing Agent