Addendum No. 1

Date: 10/20/2026

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES

Atif Chaudhry, Secretary

Project No. CC-622-260-003A

This Addendum will clarify, add to, delete from, correct and/or change the bid documents for the project referenced above to the extent indicated. This Addendum is hereby made a part of the bid documents on which the contract will be based. By submitting a bid for this solicitation you acknowledge receipt of this addendum. All questions must be in writing and addressed to the

Procurement Officer.

This Addendum includes:

• Pre bid Sign in sheet

• MBE/VSBE Prebid meeting script

• PO Meeting Minutes

• Βid Due Date extended to:

11/4/2026 @ 2pm

End of Addendum #1

Issued by:

State of Maryland

Office of State Procurement

301 W. Preston Street, Room 1204

Baltimore, MD 21201

Kevin Lambros Kevin Lambros

Procurement Officer

MBE/VSBE Pre-Bid Meeting Script Opening Statement

Good (morning/afternoon). My name is ______________________ and I am the MBE/VSBE/SBR representative for the Office of State Procurement, Strategic Sourcing and Procurement Diversity Programs at the Maryland Department of General Services.

As the MBE/VSBE/SBR representative, the unit is responsible for ensuring that the MBE & VSBE goals are being met on all contracts. The team of Compliance Officers are responsible for all aspects of the MBE & VSBE compliance process.

MBE Prime Self-Performance

When a certified MBE firm participates as a prime contractor on a Contract, a procurement agency may count the distinct, clearly defined portion of the work of the Contract that the certified MBE firm performs with its own workforce toward fulfilling up to, but no more than, fifty-percent (50%) of the overall goal.

,including up to one hundred percent (100%) of not more than one of the MBE participation subgoals, if any, established for the Contract.

To receive credit for self-performance, an MBE prime must be certified in the appropriate NAICS code to do the work and must list its firm in the MBE Participation Schedule, including the certification category under which the MBE prime is self-performing and include information regarding the work it will self-perform.

For the remaining portion of the overall goal and the remaining subgoals, the MBE prime must also identify on the MBE Participation Schedule the other certified MBE subcontractors used to meet those goals or request a waiver.

These guidelines apply to the work performed by the MBE Prime that can be counted for purposes of meeting the MBE participation goals. These requirements do not affect the MBE Prime’s ability to self-perform a greater portion of the work in excess of what is counted for purposes of meeting the MBE participation goals.

Please note that the requirements to meet the MBE participation overall goal and subgoals are distinct and separate. If the contract has subgoals, regardless of MBE Prime’s ability to self-perform up to 50% of the overall goal (including up to 100% of any subgoal), the MBE Prime must either commit to using other MBEs for each of any remaining subgoals or request a waiver.

As set forth in Waiver Guidance, the MBE Prime’s ability to self-perform certain portions of the work of the Contract will not be deemed a substitute for the good faith efforts to meet any remaining subgoal or the balance of the overall goal.

In certain instances where the percentages allocated to MBE participation subgoals add up to more than 50% of the overall goal, the portion of self-performed work that an MBE Prime may count toward the overall goal may be limited to less than 50%.

MBE Subcontractors

MBE means a Minority Business Enterprise that is certified by the Maryland Department of Transportation (MDOT). When selecting MBE’s, all MBE subcontractors must be certified with the Maryland Department of Transportation (MDOT) at the time of bid. No MBE can be pending certification. To view the list of certified MBE’s go to the MDOT’s website at marylandmdbe.mdbecert.com.

At the time of bid, attachment D-1A (MBE Utilization and Fair Solicitation Affidavit & MBE Participation Schedule) must be submitted. If the bidder or offeror fails to accurately complete and submit this affidavit and schedule with the bid or proposal as required, the procurement officer will notify the bidder.

After being notified as the apparent low bidder, you have 10 business days to submit attachment D-2 (Outreach Efforts Compliance Statement), attachment D-3A (MBE Subcontractor Project Participation Certification) to the procurement officer and D-3B (Prime Self-Performing Form).

http://www.marylandmdbe.mdbecert.com/

New Provision: Dually Certified Firm.

An MBE who is dually certified in more than one subgroup may be counted toward goal fulfillment of both subgroups on the same contract.

Example: A woman-owned Hispanic American (dually certified) firm may be used to fulfill the Women AND Hispanic American subgoal on the same contract.

MBE Third-Tier Contracting – Only read this section if it applies and was approved to this solicitation

Third-tier contracting is not the usual way for a prime contractor to achieve an MBE goal. However, the Department of General Services also realizes that there may be rare occasions when third tier contracting would be acceptable. Two conditions must be met before the Agency approve a third-tier contracting arrangement which may be entered to meet a MBE goal:

The Agency awarding the contract must be satisfied that there is no way except by third tier contracting that an MBE goal can be achieved;

The prime contractor must request from the Agency, in writing, prior to awarding of a contract, that approval be granted for each third-tier contract arrangement. The request must contain the specifics as to why a third-tier contractor arrangement is being requested to meet the MBE goal.

An Agency approving a third-tier contract should do so in writing, setting forth the parameters of the third-tier contract. All records of third-tier contracts will be maintained by the Agency granting approval.

Third-Tier Contracting is to be considered the exception and not the rule. If the third-tier results from an MBE subcontracting to a non-MBE third-tier contractor, this participation shall not be counted as MBE participation towards goal attainment.

Read this section for all Construction Solicitations: Materials and Supplies:

Guidelines Regarding MBE Participation

Regular Dealer (generally identified as a wholesaler or supplier in the MDOT Directory): Up to 60% of the costs of materials and supplies provided by a certified MBE may be counted towards the MBE participation goal(s) if such MBE is a Regular Dealer of such materials and supplies.

• Regular Dealer is defined as a firm that owns, operates, or maintains a store, a warehouse, or any other establishment in which the materials, supplies, articles, or equipment are of the general character described by the specifications required under the contract and are bought, kept in stock, or regularly sold or leased to the effective public in the usual course of business; and does not include a packager, a broker, a manufacturer’s representative, or any other person that arranges or expedites transactions.

Example for illustrative purposes of applying the 60% rule: Overall contract value: $2,000,000 Total value of supplies: $100,000 Calculate Percentage of Supplies to overall contract value: $100,000 divided by $2,000,000 = 5% Apply 60% Rule - Total percentage of Supplies/Products 5% x 60% = 3% 3% would be counted towards achieving the MBE Participation Goal and Subgoal, if any, for the MBE supplier in this example.

• Manufacturer: A certified MBE firm’s participation may be counted in full if the MBE is certified in the appropriate NAICS code(s) to provide products and services as a manufacturer.

• Broker: With respect to materials or supplies purchased from a certified MBE that is neither a manufacturer nor a regular dealer, a unit may apply the entire amount of fees or commissions charged for assistance in the procurement of the materials and supplies, fees, or transportation charges for the delivery of materials and supplies required on a procurement toward the MBE contract goals, provided a unit determines the fees to be reasonable and not excessive as compared with fees customarily allowed for similar services. A unit may not apply any portion of the costs of the materials and supplies toward MBE goals.

• Furnish and Install and other Services: The participation of a certified MBE supplier, wholesaler, and/or regular dealer certified in the proper NAICS code(s) to furnish and install materials necessary for successful contract completion may be counted in full. Includes the participation of other MBE service providers in the proper NAICS code(s) may be counted in full.

Dually certified firms. An MBE that is certified in more than one subgroup category may only be counted toward goal fulfillment of ONE of those categories with regard to a particular contract.

Read this section only if this solicitation contains VSBE goal: VSBE Subcontractors

The VSBE Utilization Affidavit and Subcontractor Participation Schedule (Attachment E-1) must be fully and accurately completed and submitted at the time of bid.

On the E-1 form, you must first acknowledge and express your intention to meet the overall VSBE goal percentage established for the solicitation.

The VSBE Subcontractor Participation Schedule should include the names of the veteran-owned business enterprises that you intend to use to meet the required VSBE goal, along with their DUNS Number. Only United States Department of Veterans Affairs certification is acceptable (verify via eMMA). VSBE certification from another entity or jurisdiction will not be accepted. Additionally, the percentage of the total contract value to be provided by the particular VSBE should be entered as well as a specific description of the work that is to be performed by that particular VSBE.

Within 10 working days of receiving notice that your firm is the apparent awardee, you must submit your Subcontractor Project Participation Statement (Attachment E-3). You must submit all required waiver documentation in accordance with

COMAR 21.11.13.07.

Waivers

If for any reason, the apparent bidder or offeror is unable to achieve the contract goal(s) for each certified MBE/VSBE classification specified as having a subcontract goal or the overall MBE/VSBE contract goal, the bidder or offeror may request a waiver, in writing AT THE TIME OF BID SUBMISSION. Please utilize either the MBE or VSBE Waiver Guidance,Good Faith Efforts Documentation to Support Waiver Request, and Unavailability Verification Form, again…with your Bid/Proposal submission.

The compliance officer will perform the following actions:

• Review Good Faith Effort, using COMAR language as guidance;

• Review vendors “detailed” reason for waiver request;

• Conduct verification, including contact the subcontractors listed by the prime contractor as not available or not interested;

• Using all pertinent information, make a determination in consultation with the procurement officer and possibly the project manager regarding the approval or disapproval of the waiver request; and

• Forward the determination to the Procurement Officer to notify them of the OSP recommendation.

NOTE

If you have any questions or need assistance, contact the Procurement Officer in writing.

Revised: September 2026

Department of General Services/Office of State Procurement Pre-Bid Conference Minutes

10/20/2026 2901 Liberty Heights Ave, Baltimore, MD 21215 at 10 A.M.

PROJECT NUMBER: CC-622-260-003A (IQC)

IQC NUMBER: DGS-23 -306 -IQC

PROJECT DESCRIPTION: Mechanical Replacement at Life Sciences at BCCC

PROJECT COST CLASSIFICATION: D

BID DUE DATE: November 3, 2026 @ 2:00 PM

Please note number of calendar days to complete the project shall be 1095 days and the Liquidated Damages shall be $750.00 per calendar day.

THE MBE GOAL FOR THIS PROJECT IS: 15%

THE VSBE GOAL FOR THIS PROJECT IS: 1%

SMALL BUSINESS RESERVE PROCUREMENT

The Request for Technical Proposal, General Provisions section and as discussed at the Technical Pre- Bid Meeting, all IQC Task Orders will be sent electronically. All qualified firms are responsible for obtaining the ability to receive large specifications and drawings electronically.

The following forms must be received by the Department of General Services prior to the deadline for receipt of bids stated in bidding documents. ALL forms required to be submitted with the bid must be attached to the eMMA solicitation response form.

• Completed Bid Bond Form (if bid is over $100,000) – submit in accordance Item 5 in the Instructions to Bidders for Construction Projects.

• MBE Attachment D-1A – submit in accordance with Minority Business Enterprise Attachment D – February 5, 2021.

• Corporate Diversity Addendum – (if bid is over $1,000,000) submit in accordance with Corporate Diversity Addendum – August 12, 2022.

• Attachment P - Prime Contractor List of ALL Subcontractors Anticipated/Used During Contract

• Bid/Proposal Affidavit – submit in accordance with Item 2.B(6) in the Instructions to Bidders for

Construction Projects.

• VSBE Attachment E-1, E-1A, & E-1B – submit in accordance with Attachment E – Veteran-owned Small Business Enterprise – September 1, 2022. See attachment E in IFB Section 4.18, Table A, for instructions.

• Payment of Employee Health Care Expenses Certification – submit in accordance with State Finance & Procurement Article Title 17, Subtitle 8.

NOTE: Failure of a bidder to submit these properly completed forms shall result in the bid being rejected as

NON-RESPONSIVE.

After this meeting, please address all questions regarding this project to the Procurement Officer, Kevin Lambros. The Procurement Officer will review all questions. If substantive issues need to be addressed, responses will be made in an addendum to the contract documents. Bidders questions must be in writing and be received by DGS Procurement Officer no later than October 27, 2026.

Nothing stated at this Pre-Bid Conference changes the PORFP, or this solicitation, unless such change is made in writing by the Procurement Officer and issued as an Addendum.