Addendum _1.pdf

CITY OF DUBLIN

ADDENDUM #1

BID #26-08-001

2026 CITY OF DUBLIN STREET RESURFACING

DATE: August 14, 2026

TO: 2026 City of Dublin Street Resurfacing Bidders

FROM: David Sawyer, Purchasing Director

SUBJECT: Amending Bond Requirements

Change: Bond Requirements

Please look on page 6 & 7 of the updated bid package attached along with this addendum.

Be sure to submit this signed form with your proposal to acknowledge your receipt of the addendum. Failure to return signed addendum may result in disqualification of proposal.

I have read the above change to the original bid and will submit my bid accordingly.

Bidder: __________________________________________________

Signature Date

City of Dublin ITB #26-08-001 – 2026 City of Dublin Street Resurfacing 1

INVITATION TO BID

ITB #26-08-001

Issue Date: August 12, 2026 OPENING DATE AND TIME: September 11, 2026 at 2:00 PM

The City of Dublin will receive sealed bids for furnishing supplies or services at:

CITY OF DUBLIN PURCHASING OFFICE

702 E MADISON ST.

DUBLIN, GA 31021

Bids will be publicly opened and read on the above stated date and time, local time prevailing. Late bids will not be accepted. No extension of the bidding period will be made. The City reserves the right to award a bid to multiple bidders when more than one item appears in a bid package.

Purchase requested by: Engineering Dept.

ITEM SUPPLIES/SERVICES QTY. TOTAL COST

1. 2026 City of Dublin Street 1 each $ Resurfacing per attached specs f.o.b. Dublin Delivery Time:

**W-9 (Rev. March 2024) must be provided with bid.

**Supporting literature must be provided with bid.

City of Dublin ITB #26-08-001 – 2026 City of Dublin Street Resurfacing 2

In compliance with the above, the undersigned offers and agrees, if this bid is accepted within sixty (60) calendar days from the date of opening, to furnish any and all of the items upon which prices are quoted, at the price set opposite each item, delivered at the designated point(s) within the time specified in the schedule. Items on bid are exempt from federal excise tax and Georgia sales and use tax. Title shall pass to the City only upon actual receipt and acceptance of the items. In the event there is a discrepancy between the unit price and the extended price, the unit price shall govern. Terms are N30. Bids will not be accepted via facsimile or e-mail. (Please initial)

NAME & ADDRESS OF BIDDER SIGNATURE OF BIDDER

DATE

PHONE NUMBER & FAX NUMBER SIGNER'S NAME & TITLE (Type or Print)

E-Mail:

For information regarding this bid, contact David Sawyer, Purchasing Dir., at sawyerd@dublinga.org.

mailto:sawyerd@dublinga.org

City of Dublin ITB #26-08-001 – 2026 City of Dublin Street Resurfacing 3

INSTRUCTIONS FOR BIDDERS

I. Bids must be received by the designated date and time.

Late bids will not be accepted.

II. Bids must be delivered to:

City of Dublin - Purchasing Department P. O. Box 690 702 E Madison St. (31021) Dublin, GA 31040 ATTN: David Sawyer

III. Bids must be sealed with the bid number clearly printed on the outside of the envelope.

IV. Bids must be complete and include:

A. Completed Bid Proposal Form B. Executed Affidavit of Non-Collusion C. Executed Bidder's Declaration

• All bids submitted shall be subject to acceptance or rejection and the City of Dublin specifically reserves the right to accept or reject any or all bids, to waive any technicalities and formalities in the bidding.

• Failure of the bidder to sign the bid or have the signature of any authorized representative or agent on the bid/proposal IN THE SPACE PROVIDED may be cause for rejection of the bid. Signature must be written in ink. Typewritten or printed signatures are not acceptable.

• All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

• If only one bid is received, the bid will be forwarded to the Mayor and Council for a determination to accept and award the bid or to reject and re-bid.

• Bids requiring bid bonds will not be read or considered if bond is not enclosed. Bond may be in the form of cash, certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

• Bids must meet or exceed the specifications in order to be considered by the City of Dublin. Any reference to brand name is to be considered generic. The City of Dublin reserves the right to award a bid to more than one bidder when two or more items appear on the bid schedule. Awards will be based on the lowest and best bid with local vendors within the City of Dublin receiving a 3% preference. Payment terms are N30 unless otherwise stated in the bid.

• Bidders shall submit all required forms and information simultaneously with sealed bids, which forms and information become a part of the property of the City of Dublin and will not be returned to bidders

City of Dublin ITB #26-08-001 – 2026 City of Dublin Street Resurfacing 4 unless a written request to withdraw is received prior to the designated date and time of the bid opening.

• It shall be the responsibility of all bidders to indicate the brand name and model or series number of the product offered and to furnish with their bid such specifications, catalog pages, brochures, or other data that will provide an adequate basis for determining the quality and functional capabilities of the product offered. Failure to provide the requested data or product demonstrations and/or sample may be considered valid justification for rejection of bid.

• All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their application or use. A bidder at any time requested must satisfy the Purchasing Office and City Council that he has the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.

• When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by a list where there is more than one sample. The City reserves the right to mutilate or destroy any samples submitted whenever it may be in the best interest of the City to do so for the purpose of testing.

• The unauthorized use of patented articles is done entirely at risk of successful bidder.

• The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. The City may purchase more or less than the estimated quantity, and the vendor must not assume that such estimated quantity is part of the contract.

• Only the latest model equipment as evidenced by the manufacturer’s current published literature, will be considered. Obsolete models of equipment not in production will not be acceptable.

Equipment shall be composed of new parts and materials. Any unit containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of Revenue.

• A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the City or who has failed in any former contract with the City to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.

• Contracts may be cancelled by the City with or without cause with 30-day written notice.

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BIDDER'S DECLARATION

The bidder understands, agrees and warrants:

• That the bidder has carefully read and fully understands the full scope of the specifications.

• That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

• That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to the scheduled bid opening, but may not be withdrawn after such date and time.

• That the City of Dublin reserves the right to reject any or all bids and to accept that bid which will, in its opinion, best serve the public interest. The City of Dublin reserves the right to award the bid to separate bidders when more than one item appears on the schedule. The City of Dublin reserves the right to waive any technicalities and formalities in the bidding.

• That the bidder understands that these specifications are the minimum requirements and must be met or exceeded in order to be considered by the City of Dublin. The bidder acknowledges that the item bid is suitable for the intended application.

• That by submission of this bid the bidder acknowledges that the City of Dublin has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

If a partnership, a general partner must sign.

If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed to this bid.

BIDDER:

Name Title

Name Title

AFFIX CORPORATE SEAL (if applicable)

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TERMS AND CONDITIONS – INVITATION TO BID

1. CHANGES: No change will be made to this invitation except by written modification by the City Purchasing Office. Requests for changes must be in writing and received at least ten (10) calendar days prior to the time set for opening of the bids.

2. FOB POINT: Bid price to include shipping, packing, crating, and unloading at the address in the BID SCHEDULE. Title to remain with vendor until fully accepted by the City. Goods damaged or not meeting specifications will be rejected and removed at vendor's expense. Concealed damaged goods to remain the property of vendor until replaced or removed at City's direction. All bid responses received will be F.O.B. Dublin. Due to volume of order, delivery shipment schedule will be coordinated between the successful bidder and the City of Dublin.

3. RISK OF LOSS: Vendor agrees to bear all risk of loss, injury, and destruction of goods and materials ordered herein which occur prior to delivery to include concealed damage; and such loss, injury, or destruction shall not release vendor from any obligation.

4. BID IDENTIFICATION: All bids submitted as a result of this invitation must be returned in a sealed envelope with the bid number on the envelope.

5. WITHDRAWAL OF BIDS: Bids may be withdrawn by written request only, if the request is received prior to the time and date set for the opening of bids. Negligence on the part of the bidder in preparing his bid confers no right of withdrawal or modification of his bid after bid has been opened.

6. BID BONDS: I. Bid Bond: required II. Payment and Performance Bonds: required

A. Bid Bond

Each bid shall be accompanied by a Bid Bond in an amount equal to ten percent (10%) of the total base bid price. The Bid Bond shall be issued by a surety company authorized and licensed to conduct business in the State of Georgia. In lieu of a surety bond, the City may accept a cashier's check or certified check payable to the City of Dublin in the required amount. Failure to submit the required Bid Bond with the bid shall render the bid non-responsive and subject to rejection.

The Bid Bond shall guarantee that the bidder, if awarded the contract, will enter into a written contract with the City of Dublin and will furnish the required Performance Bond and Payment Bond within the time specified herein

B. Performance Bond

The successful bidder shall furnish a Performance Bond in an amount equal to one hundred percent (100%) of the Contract Price. The Performance Bond shall guarantee the faithful performance of all work and obligations required under the Contract Documents.

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C. Payment Bond

The successful bidder shall furnish a Payment Bond in an amount equal to one hundred percent (100%) of the Contract Price. The Payment Bond shall guarantee payment to all persons supplying labor, materials, equipment, and services in connection with the performance of the work.

D. Delivery of Bonds

The successful bidder shall provide the required Performance Bond and Payment Bond, together with all required powers of attorney and supporting documentation, within ten (10) calendar days after receipt of the Notice of Award, or prior to execution of the contract, whichever occurs first. Failure to provide the required bonds within the specified time may be grounds for award cancellation and forfeiture of the bidder's Bid Bond.

E. Surety Qualifications

All bonds required by this Invitation to Bid shall be executed by a surety company authorized to transact surety business in the State of Georgia and listed on the United States Department of the Treasury Circular 570. The surety shall have an A.M. Best rating of A- or better and maintain sufficient underwriting capacity for the obligations assumed under the Contract.

Each bond shall be accompanied by a valid Power of Attorney authorizing the attorney-in-fact to bind the surety company. The City reserves the right to require additional evidence of the surety's authority, financial capacity, and authorization to conduct business in Georgia.

F. Cost of Bonds

The cost of all required bonds shall be included in the Bid Price and no separate payment will be made by the City.

G. Continuation of Surety Obligations

The obligations of the Performance Bond and Payment Bond shall remain in full force and effect for the duration of the Contract and for any warranty or correction period required by the Contract Documents.

7. SITE INSPECTIONS: When applicable, bidders should inspect the site to ascertain the nature and location of work and the general conditions which could affect the cost of the work. The City will assume no responsibility for representations or understandings made by its officers or employees unless included in this Invitation for Bid. While site inspections are not a mandatory requirement to submit a proposal, vendors are urged to schedule inspections to ascertain all the requirements of this invitation.

8. AWARD OF CONTRACT: Awards will be made to that responsible bidder whose bid, conforming

City of Dublin ITB #26-08-001 – 2026 City of Dublin Street Resurfacing 8 to the Invitation for Bid, will be most advantageous to the City. Prices will not necessarily be controlling, but quality, equality, efficiency, delivery, suitability of item(s) offered, maintainability, and reputation of item(s) in general use will also be considered with any other relevant factors. The City reserves the right to reject any and/or all bids submitted and to waive any technicalities or minor irregularities in bids received. A written award mailed (or otherwise furnished) shall be deemed to result in a binding contract without further action by either party. Contract(s), if awarded, will be on a lump sum basis or individual item basis, whichever is found to be in the best interest of the City of Dublin.

8.1 : In accepting this contract, the vendor attests that he is in compliance with the Nondiscrimination Clause contained in Section 202 of Executive Order 11246, as amended, relative to equal employment opportunity for all persons without regard to race, color, religion, sex, or national origin, and the implementing rules and prescribed by the Secretary of Labor, which is incorporated herein by reference.

City of Dublin ITB #26-08-001 – 2026 City of Dublin Street Resurfacing 9

9. EXCEPTIONS TO SPECIFICATIONS: Any award resulting from this invitation shall bind the bidder to all Terms, Conditions, and Specifications set forth in this invitation. Bidders whose bids do not conform should so note on a separate page if necessary and/or on the Bid Schedule. While the City reserves the right to make an award to a nonconforming bidder when in the best interest of the City, such awards will not be readily made, and bidders are urged to conform to the greatest extent possible. No exceptions will be considered to have been taken by bidder unless it is properly set out as provided above. No exception will be deemed to have been taken by the City unless incorporated in an award resulting from this invitation and so stated.

10. BID RESULTS: Interested parties may request, in writing, a Bid Tabulation by sending a self-addressed, stamped envelope with their request to City of Dublin Purchasing Department, P.O. Box 690, Dublin, GA 31040. Tabulations may also be requested by e-mail to sawyerd@dublinga.org.

11. PAYMENT: Payments will be made upon all items completed each month or completion of all work and acceptance by City on invoices submitted and approved by the proper city representative within thirty (30) days of receipt of invoice unless discounts apply (see item #13). Invoices are to be submitted to: City of Dublin, P.O. Box 690, Dublin, GA 31040.

11.1 Itemize all invoices in full. Mail the original invoice to the address above. A shipping or receiving ticket will be signed and a copy left with each delivery. Purchase order numbers must appear on all delivery tickets and invoices.

11.2 Vendor must furnish delivery receipt identifying that this order has been delivered in accordance with the specifications, quantities, and price as set forth on the purchase order. A City of Dublin employee’s signature must appear on the delivery receipt or invoice.

11.3 Items on this order are exempt from Federal Excise Tax and Georgia Sales and Use Tax.

A certificate will be furnished if requested. The CITY OF DUBLIN is exempt from taxes but the successful bidder shall pay all taxes required of him by law and the CITY OF DUBLIN cannot exempt others from tax.

11.4 Payment terms and provisions herein or otherwise found within the contract documents supersede all provisions of the Georgia Prompt Pay Act (House Bill 837; 13 O.C.G.A. chapter 11 ET.

SEQ.).

12. INQUIRIES REGARDING PAYMENT: All inquiries regarding payment of invoices are to be directed to Accounts Payable at (478) 277-5018 or to City of Dublin, ATTN: Accounts Payable, P. O.

Box 690, Dublin, GA 31040.

13. DISCOUNTS: Prompt payment discounts offered for a period of less than fifteen (15) days will not be considered in determining the low bidder on this invitation. However, such discounts, when offered, will be taken provided payment is made within the time specified. Time, in connection with discounts for prompt payments, will be computed from the date of acceptance of work for which payment is claimed, or the date the correct invoice is received by the City, whichever is later.

14. EXECUTION OF CONTRACT: Subsequent to the award, the successful bidder will be presented with a contract which may be in the form of a purchase order. Contract is to be executed with ten (10) mailto:sawyerd@dublinga.org

City of Dublin ITB #26-08-001 – 2026 City of Dublin Street Resurfacing 10 calendar days of from award notice. If the contract document is mailed, the date of presentation shall be the postmark date.

15. INCLUSION: All items and/or services which are standard, expected, necessary, and/or routine to such a project as this and not actually stated in this invitation will be the responsibility of the successful bidder to provide at no other cost to the City unless so stated on the successful bidder’s proposal as additional cost items and accepted by the City at the time of the award and/or contract.

16. REGULATORY AGENCIES: Successful bidder will be responsible for all required permits or licenses required by regulatory agency of the City, County, State, or Federal Governments. Further, successful bidder will be responsible for meeting all requirements of any regulation(s) or guideline(s) of any of the said governments or any independent agency recognized by said Government as publisher of any such regulation(s) or guideline(s).

17. INDEPENDENT CONTRACTORS: The bidder represents to the CITY OF DUBLIN that he is fully experienced and properly qualified to perform the functions provided herein and that he is properly equipped, organized, and financed to perform such functions. The bidder shall finance his own operations hereunder, shall operate as an independent contractor and not as an agent of the CITY OF DUBLIN and nothing contained in this invitation or a contract resulting from same shall be construed to constitute the bidder or any of his employees, agents, or subcontractors as a partner, employee, or agent of the City nor shall either party have any authority to bind the other in any respect; it being intended that each shall remain an independent contractor.

18. ASSIGNMENT OF CONTRACTUAL RIGHTS: It is agreed that the successful bidder will not assign, transfer, convey, or otherwise dispose of a contract that results from this invitation or his right, title, or interest in or to the same, or any part thereof, without written consent of the City.

19. STARTING TIME: work will commence within the stated calendar days and commence in a routine, orderly manner until completion and acceptance by the City.

20. INDEMNITY: Successful bidder agrees, if entering into a contract as a result of this invitation, to defend, indemnify, and hold harmless the CITY OF DUBLIN from any and all courses of action or claims of damages arising out of or related to bidder’s performance or actions or those of his employees or agents, under said contract.

21. TERMINATION: pursuant to O.C.G.A. 36-60-13, if applicable, any contract resulting from this invitation, if not sooner terminated pursuant to the provisions of terminations contained herein, is terminable by the CITY OF DUBLIN Council on December 31 of each calendar year during the term of said contract, except that said contract shall be renewed automatically on such date, and without any lapse, unless positive action is taken to terminate said contract by the Council in a public meeting and such action entered in the Official Minutes of the CITY OF DUBLIN Council.

22. APPROPRIATION OF FUNDS: Initial contract and any continuation contract(s) will terminate immediately and absolutely at any such time as there are no appropriated unobligated funds available to satisfy the City’s obligations under said contract(s).

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23. CANCELLATION FOR CAUSE: Should either party fail to comply with the Terms and Conditions of this contract, the aggrieved party must give, in writing, to the other party any complaint for non-compliance to the Terms and Conditions of this contract. The other party shall have fifteen (15) calendar days to correct the matter. If corrected to the satisfaction of both parties within the fifteen

(15) calendar days and stated in writing, then the contract will continue uninterrupted. Failure to correct the matter will result in termination of this contract at the end of the thirty (30) calendar days following the date of the initial letter of complaint.

24. LIQUIDATED DAMAGES: Any liquidated damages will be listed in the Special Terms and Conditions.

25. COMMODITY STATUS: It is understood and agreed that materials delivered shall be new, of latest design, and in first quality condition, that all bags, container, etc. shall be new and suitable for storage; unless otherwise stated by the CITY OF DUBLIN.

26. USE OF TRADE NAMES: Reference to brand or trade names are for comparative purposes only.

Proposers may submit proposals on items from other manufacturers. In these instances, proposals shall be accompanied with all descriptive information necessary for a thorough evaluation. Failure to provide supporting data shall be cause for rejection.

27. DESCRIPTIVE INFORMATION: Unless otherwise specifically provided in the specifications, reference to any equipment, material, article or patented process, by trade name, make or catalogue number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition.

28. TAXES: The City of Dublin is exempt from Federal Excise and State Sales Taxes.

29. LAWS/ORDINANCES: The Contractor shall observe and comply with all Federal, state, local and municipal laws, ordinances, rules and regulations that would apply to this contract.

30. INTEGRITY OF BID DOCUMENTS: Bidders shall use the original Bid Form(s) provided by the Purchasing Department and enter information only in the spaces where a response is requested.

Bidders may use an attachment as an addendum to the Bid Form(s) if sufficient space is not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the original bid documents by the bidder, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations a bidder wishes to propose must be clearly stated in the bidder’s proposal response and presented in the form of an addendum to the original bid documents.

31. FORCE MAJEURE: In the event that either party shall be delayed or hindered in or prevented from the performance required hereunder by reasons of strikes, lockouts, labor troubles, failure of power, riots, insurrection, war, acts of God, or other reasons of like nature not the fault of the party delayed in performing work or doing acts (“Permitted Delay”), such party shall be excused for the period of time equivalent to the delay caused by such Permitted Delay. Notwithstanding the foregoing, any extension of time for a Permitted Delay shall be conditioned upon the party seeking an extension of time delivery written notice of such Permitted Delay to the other party within (10) days of the event causing the delay.

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P. O. BOX 690

DUBLIN, GA 31040

NO BID RESPONSE

IF FOR SOME REASON YOU ARE NOT BIDDING ON THIS PROPOSAL, PLEASE COMPLETE THE

FOLLOWING AND RETURN TO THE ADDRESS BELOW BEFORE THE BID DEADLINE STATED

ON THE ORIGINAL SCHEDULE.

REASON(S) FOR NO BID:

CANNOT SUPPLY AT THIS TIME

ENGAGED IN OTHER WORK

QUANTITY TOO SMALL

JOB TOO LARGE

CANNOT MEET REQUIRED DELIVERY

OPENING DATE DOES NOT ALLOW SUFFICIENT TIME TO PREPARE BID

EQUIVALENT NOT PRESENTLY AVAILABLE

OTHER REASON OR REMARKS:

COMPANY OR FIRM NAME SIGNATURE

TITLE DATE

RETURN TO: CITY OF DUBLIN

PURCHASING DEPT.

PO BOX 690

DUBLIN, GA 31040

City of Dublin ITB #26-08-001 – 2026 City of Dublin Street Resurfacing 13

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

STATE OF

COUNTY OF

Owner, Partner or Officer of Firm

Company Name, Address, City and State being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affiant further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding. Affiant also states as bidder, that they have not been a party to any collusion with any officer of the City of Dublin or any of their employees as to quantity, quality or price in the prospective contract; and that discussions have not taken place between bidders and any office of the City of Dublin or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

Firm Name

Signature

Title

Subscribed and sworn to before me this day of , 20 .

Notary Public

City of Dublin ITB #26-08-001 – 2026 City of Dublin Street Resurfacing 14

City of Dublin, Georgia

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this Affidavit, the undersigned Contractor certifies compliance with O.C.G.A. § 13-10-91 and affirms that the individual, firm, or corporation contracting with the City of Dublin has registered with, is authorized to use, and actively uses the federal work authorization program known as E-Verify, or any successor federal program, administered by the U.S. Department of Homeland Security and the U.S. Citizenship and Immigration Services, to verify the employment eligibility of newly hired employees in accordance with the Immigration Reform and Control Act of 1986 (IRCA), Public Law 99-603. The Contractor further certifies that it will continue to utilize E-Verify throughout the term of the contract and will comply with all applicable requirements and deadlines established by O.C.G.A. § 13-10-91.

The undersigned Contractor further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this Contract with the City of Dublin, the Contractor shall obtain from each subcontractor an affidavit verifying compliance with O.C.G.A. § 13-10-91, in substantially the form required by applicable Georgia law and regulations. The Contractor further agrees to maintain records of such compliance and to provide copies of all required subcontractor affidavits and supporting documentation to the City of Dublin upon request and in accordance with O.C.G.A. § 13-10-91.

Federal Work Authorization Program (E-Verify) User Identification Number

BY: Authorized Officer or Agent Date

Title of Authorized Office or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS DAY OF 20

Notary Public My Commission Expires:

*As required by O.C.G.A. § 13-10-91, the applicable federal work authorization program is E-Verify, administered by the U.S. Department of Homeland Security in partnership with the Social Security Administration. Contractors and subcontractors subject to O.C.G.A. § 13-10-91 must be registered with, authorized to use, and actively use E-Verify, or any successor federal employment eligibility verification program authorized by law.

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SUBCONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Dublin has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of1986 (IRCA) P.L. 99-603), in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91

EEV/ Basic Pilot Program* User Identification Number

Date

BY: Authorized Officer or Agent (Subcontractor Name)

Title of Authorized Office or Agent of Subcontractor

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF 20

Notary Public:

*As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV/Basic Rule Pilot Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in Conjunction with the Social Security Administration (SSA)

City of Dublin ITB #26-08-001 – 2026 City of Dublin Street Resurfacing 16

SAVE COMPLIANCE AFFIDAVIT

O.C.G.A § 50-36-1(e) (2) Affidavit

By executing this affidavit under oath, as an applicant for Contract or Services, as referenced O.C.G.A. C. § 50-36-1, from the City of Dublin, Georgia, the undersigned applicant verifies one of the following with respect to my application for a public benefit:

1) I am a United State citizen.

2) I am a legal permanent resident of the United States

3) I am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agency. My alien number issued by the Department of Homeland Security or other federal immigration agency is: .

The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. § 50-36-1(e) (1), with this affidavit. The secure and verifiable document provided with this affidavit can best be classified as:

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such criminal statute.

Executed in (city), (state).

Signature of Applicant

Printed Name of Applicant

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

DAY OF , 20

NOTARY PUBLIC

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CONTRACT TIME

BID # 26-08-001

The bidder further proposes and agrees hereby to commence work under this contract, with adequate force and equipment, on a date to be specified in a written order of the Engineer, and shall fully complete all work thereunder within 90 calendar days from and including the date of Notice to Proceed.

Firm Name (Print or Type)

Signature

Title (Print or Type)

Phone #

Fax #

Subscribed and sworn to before me this ______day_______________________2026.

Notary Public _____________________________

Commission Expires ________________________

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IMMIGRATION AND SECURITY FORM

SB529 (The GA Security and Immigration and Compliance Act) requires contractors to file an affidavit that the contractor and its subcontractors have registered and participate in a federal work authorization program intended to insure that only lawful citizens or lawful immigrants are employed by the contractor or subcontractor. This requirement of SB529 is a phased-in affidavit filing requirement based on the size of the contractor. Contractors with 500 or more employees are required to file an affidavit of compliance beginning 7/1/07. However, because the requirement is set forth in OCGA 13-10-91 which is a part of Chapter 10 of Title 13 governing public works contracts, the affidavit filing requirements of SB529 therefore only apply to public works contracts.

A. In order to insure compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et .seq., Contractor must initial one of the sections below:

______ Contractor has 500 or more employees and Contractor warrants that Contractor has complied with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act by registering at https://www.vis-dhs.com/EmployerRegistration and verifying information of all new employees; and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300-10-1-.01 et.

seq.

______ Contractor has 100-499 employees and Contractor warrants that no later than July 1, 2008, Contractor will register at https://www.vis-dhs.com/EmployerRegistration to verify information of all new employees in order to comply with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act;

and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300-10-1-.01 et. seq.

____ Contractor has 99 or fewer employees and Contractor warrants that no later than July 1, 2009, Contractor will register at https://www.vis-dhs.com/EmployerRegistration to verify information of all new employees in order to comply with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act;

and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300-10-1-.01 et. seq.

B. Contractor warrants that Contractor has included a similar provision in all written agreements with any subcontractors engaged to perform services under this Contract.

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which may be contracting with the City of Dublin, Georgia, has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States https://www.vis-dhs.com/EmployerRegistration https://www.vis-dhs.com/EmployerRegistration https://www.vis-dhs.com/EmployerRegistration

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Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to contracting with the City of Dublin, Georgia, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Georgia Department of Labor Rule 300- 10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Dublin at the time the subcontractor(s) is retained to perform such service.

Signature Title

Firm Name: __________________________________________________________

Street/Mailing Address: ________________________________________________

City, State, Zip Code: __________________________________________________

Telephone Number: ____________________________________________________

Email _______________________________________________________________ mailto:_rickys@sikesbrothers.com

City of Dublin ITB #26-08-001 – 2026 City of Dublin Street Resurfacing 20

Specifications for 2026 City of Dublin Street Resurfacing

ITB #26-08-001

Item # 1

1. Sealed bid for the completion of the 2026 CITY OF DUBLIN STREET RESURFACING owned by the City of Dublin will be received by David Sawyer, Purchasing Director, at the Director’s Office located at 702 E. Madison St., Dublin, GA 31021 until 2:00 p.m. on Tuesday, September 11, 2026, at which time they will be publicly opened. Digital submission of bids will also be accepted thru eProcurement sites www.Bidnet.com or www.demandstar.com. Bids will not be accepted by via facsimile.

2. The project shall include but is not limited to approximately 3.77 miles of hot mix asphalt resurfacing and re-striping of various streets within the City of Dublin.

3. Plans and Specifications are open to inspection at City Hall, Dublin, Georgia, or may be obtained from City of Dublin, Purchasing Department, Post Office Box 690, or 702 E. Madison Street Dublin, Georgia.

4. Bids shall be accompanied by a bid bond in an amount not less than 10% of the base bid. No Irrevocable Letter of Credit will be accepted. All bonds shall be by a surety company licensed in Georgia with an “A” minimum rating of performance and a financial strength of at least five (5) times the contract prices as listed in the most current publication of “Best’s Key Rating Guide Property Liability.” Performance and Payment Bonds, each in an amount equal to 100% of the contract price shall be required of the successful bidder if contract is awarded. No Irrevocable Letter of Credit will be accepted. Each Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

5. Liability and Worker’s Compensation Certificate of Insurance must be provided.

6. City reserves the right to reject any or all Bids, including without limitation, the rights to Reject any or all nonconforming, non-responsive, unbalanced or conditional Bids and to reject the Bid of any Bidder if City believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability to meet any other pertinent standard or criteria established by the City.

http://www.bidnet.com/ http://www.demandstar.com/

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Technical Specifications

Note: All correspondence and coordination including submittals, testing results, pay requests, etc. referenced in the technical specifications shall be sent to the City of Dublin Engineering Department. This is a City of Dublin Georgia project and all correspondence shall be with the City of Dublin.

Index of Technical Specifications

Section 653 - Thermoplastic Traffic Stripe Section 2512 - Asphaltic Concrete Binder/Surface Courses Section 2570 - Traffic Control

Section 653—Thermoplastic Traffic Stripe

653.1 General Description

This work includes furnishing and applying thermoplastic reflectorized pavement marking compound. Ensure that markings conform to Plan details and locations, these Specifications, and the Manual on Uniform Traffic Control Devices. Thermoplastic traffic stripe consists of solid or broken (skip) lines, words, and symbols according to Plan color, type, and location.

653.1.01 Definitions

Thermoplastic Marking Compound: A compound extruded or mechanically sprayed on the pavement that cools to pavement temperature. When combined with glass spheres it produces a reflectorized pavement marking.

Short Lines: Crosswalks, stop bars, arrows, symbols, and crosshatching. Extrude short lines rather than spraying them on. Unless otherwise specified, spray all other lines.

653.1.02 Related References

A. Referenced Documents QPL 46 Federal Test Method Standard 141, Method 4252 ASTM D 1155 ASTM D 620

ASTM D 570 ASTM D 256 ASTM D 2240 ASTM E 28 ASTM 121

653.1.03 Submittals

Ensure that the producers of the thermoplastic compound and glass spheres furnish to the Department copies of certified test reports showing results of all tests specified in this Section. Also ensure that producers certify that the materials meet the other requirements of this Section by submitting copies of certification at the time of sampling. Final Acceptance, however, will be based on satisfactory test results from samples obtained before delivery.

653.2 Materials

A. General Characteristics of Thermoplastic

1. Deterioration

Use thermoplastic material with the following characteristics:

a. Does not deteriorate upon contact with:

Pavement materials Petroleum droppings from traffic Chemicals, such as sodium chloride or calcium chloride, used to prevent formation of ice on roadways or streets

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b. Does not scorch, discolor, or deteriorate if kept at the manufacturer’s recommended application temperature, or at least 375 °F (190 °C), for up to 4 hours.

c. Has a temperature versus viscosity characteristic that remains constant from batch to batch through four re-heatings.

2. Fumes Use material that in the plastic state does not give off fumes that are toxic or harmful to persons or property.

B. Detailed Characteristics of Thermoplastic

1. Material Composition

Use material binder with the following characteristics:

A mixture of synthetic resins, with at least one resin that is solid at room temperature, and high boiling point plasticizers A total binder content of 18 percent to 35 percent by weight A pigmented binder that is well-dispersed and free of dirt, foreign objects, or ingredients that cause bleeding, staining, or discoloration

The binder shall be Type A—alkyd. Ensure that at least 33% of the binder composition or at least 8% by weight of the entire material formulation is a maleic-modified glycerol ester of resin. Ensure that the finished thermoplastic pavement marking material is not adversely altered by contact with oily pavement materials or by contact from oil dropping onto the pavement surface from traffic. Ensure that the filler has the following characteristics:

White calcium carbonate or equivalent Compressive strength of 5,000 psi (34.5 MPa)

2. Suitability for Markings

Use thermoplastic material that is especially compounded for traffic markings and has the following characteristics:

Prevents markings from smearing or spreading under normal traffic conditions at temperatures below 120 °F (49 °C) Gives a uniform cross section, with pigment evenly dispersed throughout the material Has a uniform material density and character throughout its thickness Allows the stripe to maintain its original dimensions and placement Ensures that the exposed surface is free from tack and is not slippery when wet Does not lift from the pavement in freezing weather Has cold ductility properties that permit normal movement with the road surface without chipping or cracking

3. Drying Time When applied at a temperature range of 400 °F to 425 °F (204 oC – 218 oC) and a thickness of 1/8 in.

to 3/16 in. (3 mm to 5 mm), the material shall set to bear traffic in a maximum of 2 minutes when the air temperature is 50 °F ± 3 °F (10 oC ± 2 oC) and shall set to bear traffic in a maximum of 10 minutes when the air temperature is 90 °F ± 3 °F (32 oC ± 2 oC).

4. Reflectorization

Ensure that during manufacturing, reflectorizing glass spheres were mixed into the compound to the following specifications:

At least 16 percent by weight using glass spheres with a minimum refractive index of 1.65 At least 25 percent by weight using glass spheres with a minimum refractive index of 1.50

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C. Physical Requirements of Thermoplastic

1. Color

Confirm the color of thermoplastic as follows:

a. White thermoplastic material contains at least 8 percent by weight titanium dioxide that meets the requirements of ASTM D 476, Type II, Rutile. The white thermoplastic material shall be pure white and free from dirt or tint. Compare yellow material to match Federal Test Standard Number 595, Color 13538.

2. Color Retention

a. Test specimens prepared from samples submitted according to ASTM D 620 by the

Department Inspector.

b. Use an ultraviolet light source as specified in the test procedure, or use a 275 watt sunlamp with a built-in reflector.

c. Ensure that after 100 hours of exposure to the light source, the test specimens show no color change when compared to an unexposed specimen.

3. Water Absorption Ensure that materials have no more than 0.5 percent by weight of retained water when tested by ASTM D 570, procedure (a).

4. Softening Point Ensure that materials have a softening point of at least 175 °F (79 °C) as determined by ASTM E 28.

5. Specific Gravity Ensure that the specific gravity of the thermoplastic compound at 77 °F (25 °C) is between 1.9 to 2.5.

6. Impact Resistance Use material with an impact resistance of at least 10 in-lbs at 77 °F (1.13 N·m at 25 °C), tested as follows:

a. Heat for 4 hours at 400 °F (204 °C).

b. Cast into bars of 1 in² (625 mm²) cross sectional area, 3 in (75 mm) long.

c. Place with 1 in (25 mm) extending above the vise in a cantilever beam (Izod type) tester using the 25 in-lbs (2.82 N·m) scale. This instrument is described in ASTM D 256.

7. Indentation Resistance Measure the hardness by a Shore Durometer, Type A2, as described in ASTM D 2240. Maintain the temperature of the Durometer, 4.4 lb. (2 kg) load and the specimen at 115 °F (45 oC). Apply the Durometer and 4.4 lb. (2 kg) load to the specimen and the reading shall be between 50 to 75 units, after 15 seconds.

8. Low Temperature Stress Resistance

a. Furnish sample test blocks as follows:

1) Coat the samples using the same method as the planned installation of the compound.

2) Coat the samples with at least 32 in² (206 mm2) of the compound.

b. Have the samples tested as follows:

1) Immerse a sample in cold water for one hour.

2) Immediately place the sample in a freezer chest or other insulated cold compartment and maintain at a temperature of –20 °F (–29 ºC) for 24 hours.

3) After 24 hours, remove the sample and bring it to normal room temperature. Following the test, confirm that the sample does not crack, flake, or fail to adhere to the substrate.

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9. Reheating Ensure that the compound does not break down, deteriorate, scorch, or discolor if held for 6 hours at the plastic temperature of 425 °F (218 °C); or if reheated up to the plastic temperature 4 times.

10. Abrasion Resistance Have the material tested for abrasion resistance as follows:

a. Ensure that the maximum loss of the material does not exceed 0.4 grams when subjected to 200 revolutions on a Taber Abraser at 77 °F (25 °C), using H-22 Calibrade wheels that are weighted to 500 grams.

b. Keep the wearing surface wet with distilled water throughout the test.

c. Prepare the panel by forming a representative lot of material at a thickness of 0.125 in. (3.18 mm) on a 4 in (100 mm) square steel plate with a thickness of 0.050 ± 0.001 in (1.27 mm ± 0.03 mm), on which a primer has been previously applied.

11. Yellowness Index The white thermoplastic material shall not exceed a yellowness index of 0.12 according to AASHTO T 250.

12. Flowability After heating the thermoplastic material for 240 ± 5 minutes at 425 °F ± 3 °F (218 oC ± 2 oC) and testing the flowability, ensure that the white thermoplastic has a maximum of 21 percent residue according to AASHTO T 250.

13. Flowability-Extended Heating After heating the thermoplastic material for 8.0 ± 0.5 hours at 425 °F ± 3 °F (218 oC ± 2 oC), while stirring the last 6 hours and testing for flowability, ensure that the thermoplastic has a maximum percent residue of 28 according to AASHTO T 250.

14. Storage Life The material shall meet the requirements of this specification for 1 year.