Addendum 1.pdf

Date Printed: Jun 29, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Proc Folder: 1990727 Reason for Modification:

Doc Description: Construction: CFMO Building 1707 HVAC Renovations Addendum No. 1

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-06-29 2026-07-08 13:30 CRFQ 0603 ADJ2600000022 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

David H Pauline 304-558-0067 david.h.pauline@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Jun 29, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 1

To provide the Mandatory Prebid Sign-in sheets, see attached.

To move the Bid Opening Date & Time to July 8, 2026, at 1:30 PM EST., to allow time to respond to the Vendor Technical Questions.

No other changes.

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

ADJUTANT GENERALS

OFFICE

1707 COONSKIN DR 1707 COONSKIN DR

CHARLESTON WV CHARLESTON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 CFMO Building 1707 HVAC Renovations

Comm Code Manufacturer Specification Model #

72000000

Extended Description:

To input pricing see Exhibit "A" Bid Form

To provide Labor, materials and all associated costs to remove existing and replace with new HVAC system for the CFMO Building 1707 per the attached drawings & specifications.

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Prebid Meeting At 10:00 AM. EST. 2026-06-17 2 Vendor Technical Questions Due By 11:00 AM. EST. 2026-06-22

SOLICITATION NUMBER: CRFQ ADJ2600000022

Addendum Number: 1

The purpose of this addendum is to modify the solicitation identified as (“ADJ2600000022”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

☒ Modify bid opening date and time.

☐ Modify specifications of product or service being sought.

☐ Attachment of vendor questions and responses.

☒ Attachment of pre-bid sign-in sheet.

☐ Correction of error.

☐ Other.

Description of Modification to Solicitation:

1. To provide copies of the Pre-Bid Meeting sign-in sheets, see attached.

2. To move the Bid opening date & time to July 8, 2026, at 1:30 pm. EST., to allow time to respond to the Vendor Technical Questions.

No other changes

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Solicitation No.: CRFQ-ADJ2600000022

Date of Pre-Bid Meeting: 6/17/26 ---- -------1 Location of Pre-Bid Meeting: CFMO Building 1707, Charleston, wv

WEST VIRGIN I A

PURCHASING DIVISION I Pre-Bid Sign-In Sheet (WV-32) I✓ I Mandatory D Not Mandatory

PLEASE NOTE:

• Vendors must sign in on this sheet to verify attendance at the pre-bid conference meeting.

Page { of ~

• Failure to legibly sign in may be grounds for declaring a vendor ineligible to bid.

• For further verification, please provide a business card, if possible.

One Vendor Per Representative: No one individual is permitted to represent more than one vendor at the pre-bid conference. Any individual that does attempt to represent two or more vendors will be required to select one vendor to which the individual's attendance will be attributed. The vendors not selected will be deemed to have not attended the pre-bid meeting unless another individual attended on their behalf.

Firm Representative: Representative Name Firm Address: Telephone: Email Address:

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Rev. 2/23/2026

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West Virginia Purchasing Division Pre-Bid Sign-in Sheet (WV-32)

WEST VIRGINIA

PURCHASING DIVISION I Pre-Bid Sign-In Sheet (WV-32)

PLEASE NOTE:

• Vendors must sign in on this sheet to verify attendance at the pre-bid conference meeting.

• Failure to legibly sign in may be grounds for declaring a vendor ineligible to bid.

• For further verification, please provide a business card, if possible.

Solicitation No.: CRFQ-ADJ2600000022

Date of Pre-Bid Meeting: 6/17/26 Location of Pre-Bid Meet-in_g_: _C-FM_O_ Bu- il-di-ng_1_7_07-, -C-ha-rl-es-to-n,-WV-I l✓ I Mandatory D Not Mandatory

Page l---' of "2,....---

One Vendor Per Representative: No one individual is permitted to represent more than one vendor at the pre-bid conference. Any individual that does attempt to represent two or more vendors will be required to select one vendor to which the individual's attendance will be attributed. The vendors not selected will be deemed to have not attended the pre-bid meeting unless another individual attended on their behalf.

Firm Representative: Representative Name (Printed) ll')e, 'fhvcis-.kr Go.tp, i:-£~NA}-\i)~ 1)£!./;,U())tJG lnr

Rev. 2/23/2026

Firm Address: Telephone:

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West Virginia Purchasing Division Pre-Bid Sign-in Sheet (WV-32)

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ ADJ2600000022

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

☒ Addendum No. 1 ☐ Addendum No. 6

☐ Addendum No. 2 ☐ Addendum No. 7

☐ Addendum No. 3 ☐ Addendum No. 8

☐ Addendum No. 4 ☐ Addendum No. 9

☐ Addendum No. 5 ☐ Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.