addendum 1.pdf

AGENCY SOLICITATION NUMBER – ARFQ DOT1800000001

Addendum Number: 1

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[x] Modify specification of product or service being sought

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other –

Description of Modification to Solicitation:

To revised the Specifications and answer technical questions.

To change the Bid Opening Date From 08/02/17 To 08/08/17

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ADDENDUM # 1

ARFQ 0803 DOT1800000001

Purchase and Installation of 2 post vehicle lift

QUESTION #1:

Page 15 section 41 mentions that it has to be made with US steel. Since Rotary SPO15 does not come with US steel are you authorizing this as an exception?

RESPONSE QUESTION#1

In the specifications of this solicitation, section 3.1.1.7 “acceptable model”, lists a rotary spo15 as a lift meeting these specifications. This is not an acceptable model due to the components being made with foreign steel, thus conflicting with additional terms and conditions number 41.

Section 3.1.1.7 shall be removed from the specifications of this solicitation.

QUESTION #2:

How committed to the Rotary brand of lifts is the state?

RESPONSE QUESTION#2

Please see the response to question #1 also listed in this addendum.

REQUEST FOR QUOTATION

Revised 10/27/2014

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Division of Highways is soliciting bids to establish a contract for the one time purchase and installation of a new 2 post vehicle lift.

To be installed at the WVDOH Marion County Headquarters located in Fairmont, WV.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and

Conditions.

2.1 “Contract Item” means items described and listed in section 3.1.1 and more fully described by these specifications.

2.2 “WVDOH” used throughout this Solicitation means the West Virginia Division of Highways.

2.3 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit

A, upon which Vendor should list its proposed price for the Contract Items.

2.4 “Solicitation” means the official notice of an opportunity to supply the State with goods or services.

2.5 “UL” used throughout this Solicitation means Underwriters Laboratories.

Reference: www.ulstandards.ul.com

2.6 “ANSI/ALI ALCTV” used throughout this Solicitation means Automotive Lift

Certification, the Standard for Automotive Lifts – Safety Requirements for construction, testing, and validation. Reference: www.autolift.org.

2.7 “IBC” used throughout this Solicitation means Internal Building Code.

Reference: www.iccsafe.org

2.8 “ISO” used throughout this Solicitation means International Organization for

Standardization. Reference: www.iso.org.

http://www.ulstandards.ul.com/ http://www.autolift.org/ http://www.iccsafe.org/ http://www.iso.org/

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 Two-post, Surface Mounted, Frame Contact, Symmetrical

Vehicle/Equipment Lift:

3.1.1.1. Lifting Capacity: 15,000 pounds total with each of the 4 arms having a 3,750 pound capacity.

3.1.1.2. Overall Height: Must fit within 15 foot 6 inch maximum ceiling height.

3.1.1.3. Arm Reach: Front and rear arms should each have a 38.5 inch minimum and 62 inch maximum reach.

3.1.1.4. Drive-through clearance: Clearance must be 105 inches minimum

3.1.1.5. Motor/Voltage: Minimum of 2 horsepower motor capable of being connected to 3 phase wiring 208-230 volts

3.1.1.6. Delivery and Installation: All shipping and installation costs must be factored into the unit price of the lift. The installer must be a factory trained/authorized entity, certified to install lift to the satisfaction of the manufacturer’s specifications.

Installation shall consist of off-loading the equipment from the delivery truck and assembling it in the designated area.

WVDOH will be responsible for the wiring of the fully erected lift to the existing 3 phase power supply. WVDOH will also supply any hydraulic fluid necessary for the lift.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Item. The Contract shall be awarded to the Vendor that provides the Contract Item meeting the required specifications for the lowest overall total cost as shown on the Pricing Page. (Exhibit A)

The successful vendor will be notified via mail with a notice to proceed.

The vendor shall have forty five (45) days from the receipt of the notice to proceed to have the project completed.

4.2 Pricing Page: Vendor shall complete the Pricing Page by providing the Total Cost.

Failure to complete the Pricing Page in its entirety shall result in Vendor’s bid being disqualified.

Vendor should electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document. In most cases, the Vendor can request an electronic copy of the Pricing Pages for bid purposes by sending an email request to the following address: Angie.J.Moorman@wv.gov

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia. The State of West Virginia currently utilizes a Purchasing Card program, administered under contract by a banking institution, to process payment for goods and services. The Vendor must accept the

State of West Virginia’s Purchasing Card for payment of all orders under this

Contract.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall acquire all materials, supplies and equipment necessary to install the lift. The Vendor shall NOT deliver materials, supplies or equipment prior to the installation date. The Vendor shall deliver all materials, supplies and equipment necessary to install the lift upon the first day of installation.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified mailto:Angie.J.Moorman@wv.gov in writing if orders will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the delayed order, and/or obtaining the items ordered from a third party.

Any Agency seeking to obtain items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Standard order delivery shall be F.O.B.

destination to the Agency’s location. Vendor shall include the cost of standard order delivery charges in its bid pricing/discount and is not permitted to charge the

Agency separately for such delivery. The Agency will pay delivery charges on all emergency orders provided that Vendor invoices those delivery costs as a separate charge with the original freight bill attached to the invoice.

7. VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules and ordinances applicable to the

Contract Services provided under this contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default:

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more Delivery Orders issued under this

Contract.

7.2.3 Any other remedies available in law or equity.

8. WARRANTY: The successful vendor shall provide a one (1) year warranty on all labor and five (5) years warranty on parts at no additional cost. A copy of this warranty shall be provided upon completion of the installation.