Addendum_1.pdf

STATE OF CALIFORNIA Gavin C. Newsom, Governor

MILITARY DEPARTMENT

OFFICE OF THE ADJUTANT GENERAL

10601 Bear Hollow Drive – Box 12 Rancho Cordova, California 95670

January 9, 2026 Purchasing and Contracting Branch

Subject: Addendum 1 to Invitation for Bid, Event 37616 Least Bell's Vireo Survey Camp San Luis Obispo

To All Prospective Bidders:

This Addendum addresses two major updates:

1. Requirements related to the mandatory job walk

All prospective bidders must RSVP to attend the mandatory job walk. RSVP instructions and deadlines are as follows:

RSVP deadline: January 15, 2026, 12:00 PM Pacific Time

RSVP contact/method: Must send email confirmation to Bids@cmd.ca.gov and include the Event # you will be attending, along with your business name and the names of the personnel that will be attending.

Failure to RSVP as required may result in a bidder being deemed non-responsive, as attending the Mandatory Job Walk in its entirety is required to bid on this project.

2. Updated Proposal Form

Attached to this Addendum is a revised proposal form that must be included with your bid submission packet to be considered responsive.

Failure to include this updated proposal form will result in a bidder being deemed non-responsive.

ALL OTHER CONDITIONS REMAIN THE SAME

Contractor is required to sign this document and return it with their Proposal Form to this office. Proposals received without the signed Addendum may be determined as non-responsive by the Contracting Officer and may be cause for the rejection of your proposal.

Signature of Contractor Date Signed

Name and Title of person who signed

End of Addendum

A-2

PROPOSAL FORM

Least Bell's Vireo Survey SERVICE CONTRACT Camp San Luis Obispo

TO: THE MILITARY DEPARTMENT

STATE OF CALIFORNIA

The undersigned hereby proposes and agrees to furnish all labor, materials and equipment necessary to perform the Least Bell's Vireo Survey services at the Camp San Luis Obispo in San Luis Obispo, CA in accordance with the attached specifications for the total amount not to exceed:

($ ) dollars.

The foregoing figure includes the cost of bonds, insurance, sales tax, and every other item of expense incident to the contract. Contractor shall provide the following cost breakdown:

Type of Service Subtotal

Task 1: Coordination Meeting and Work Schedule

Task 2: Pre-fieldwork Meeting

Task 3: Fieldwork

Task 4: Draft LBVI Survey Report

Task 5: Final LBVI Survey Report

TOTAL COST:

The prospective contractor's signature affixed here below and dated shall constitute a certification under the penalty of perjury, under the laws of the State of California, that all information provided by the contractor/Vendor, is true and correct as written.

Failure to sign this proposal form may be cause for the rejection of your firm’s bid.

Vendor’s original signature is required.

STATUS OF FIRM:

NAME OF COMPANY/FIRM: DATE:

FEDERAL ID NUMBER:

COMPANY/FIRM COMPLETE

ADDRESS:

EMAIL:

LICENSE NUMBER: DATE LICENSE EXPIRES: CLASS OF LICENSE:

PRINTED SIGNATURE

BLOCK:

SIGNATURE OF COMPANY

REPRESENTATIVE:

TELEPHONE

NUMBER:

A-3

STATUS OF FIRM must be given, whether an individual, partnership, or corporation. If partnership, list full names of partners, if firm is a corporation, identify the state in which incorporated and provide State of California Corporate Identification Number as issued by the Office of the Secretary of State for California. Firms bidding, as corporations must be registered with and in good standing with the Secretary of State’s Office at the time of the bid opening.

Proposals must be signed by the Vendor or representative of the Vendor who has authority to sign contracts binding upon the Vendor. Corporate Identification Numbers shall be verified.

STATEMENT OF COMPLIANCE APPLICABLE TO CONTRACTS OF $5,000 OR MORE: The prospective contractor's signature affixed hereto and dated shall constitute a certification under the penalty of perjury under the laws of the State of California that the Vendor has, unless exempted, complied with the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Code of Regulations, Section 8103.

CONTRACTOR/OFFEROR SIGNATURE DATE

Vendors claiming the State of California Small Business Preference must be certified by the Office of Small Business and DVBE Certification on the bid due date or have submitted a complete application to the Office of Small Business and DVBE Certification no later than 5 p.m. on the bid due date and subsequently be certified as a Small Business by the Office of Small Business and DVBE Certification. Without the State Office of Small Business and DVBE Certification’s approval, your firm will not be considered a small business and will not be granted the 5% preference.

Disabled Veteran’s Business Enterprise Reference Number: ________________

Disabled Veteran Business Enterprise Participation: Preference will be granted to Vendors properly approved as a "Disabled Veteran’s Enterprise Businesses (DVBE)" in accordance with Government Code 14600, 14615, 14838, California Military and Veteran’s Code 999 and California Code of Regulations 1896.98 ET SEQ. The rules and regulations of this law, and applications for preference, should be obtained from Department of General Services, Small Business and DVBE Services, telephone number (916) 375-4339. Vendors claiming the State of California DVBE Preference must be certified by the Office of Small Business and DVBE Certification prior to bid opening. Without the State Office of Small Business and DVBE Certification’s approval, your firm will not be considered a small business and will not be granted the 5% preference.

Vendors certified as a “Disabled Veteran’s Business Enterprise” in accordance with Government Code 14600, 14615, 14838, California Military and Veteran’s Code 999 and California Code of Regulations 1896.98 et seq. shall be granted a five percent (5%) bid preference when a responsible non-Disabled Veteran’s Enterprise Business has submitted the lowest-priced, responsive bid.

Small Business Reference Number: ________________

A-4

A certified Small Business (SB) shall receive a 5% preference on a bid proposal when a responsible non-small business has submitted the lowest priced responsive bid.

A certified Disabled Veterans Business Enterprise (DVBE) shall receive a 5% preference on a bid proposal when a responsible non-DVBE has submitted the lowest priced responsive bid. A firm that is certified as both a SB and DVBE shall receive a 10% preference on a bid proposal when a responsible non-small business and non-DVBE has submitted the lowest priced responsive bid. If the low bidder is a SB then a 5% preference will be given to a firm that is certified as both a SB and DVBE.

Non-small business Vendors claiming a 5% preference for the use of certified Small Business (es) must meet the following conditions at the time of their bid submission:

d. Submit written certification with their cost bid package that states the firm commits to subcontract at least twenty-five percent (25%) of the firm’s net bid price with one or more State of California certified Small Business (es).

e. Submit a list of the certified Small Business (es) with their cost bid package that the bidding firm commits to subcontract with for a commercially useful function in the performance of the contract. The Vendor’s list of subcontractors shall include the subcontractor’s name, address, voice telephone number, description of the work to be performed and the dollar amount or percentage per subcontractor.

PROPOSED LIST OF SUBCONTRACTORS

Listed hereinafter are the names, addresses, and license numbers of all subcontractors who will be employed and the segregation of the work which each will perform if the contract is awarded to this firm. In case more than one subcontractor is named for the same segregation, state the portion that each will perform. Failure to list all required information may be cause for the rejection of your bid.

Subcontractor Type of Work Total $ Amount

% of Bid Price

License Number

Contractor agrees to pay not less than the minimum rates of pay for laborers, workmen and mechanics employed by him on the work in accordance with the schedule set forth in the specifications herein, and further agrees that each subcontractor engaged by him shall similarly pay not less than said rates of pay to all laborers, workmen and mechanics employed by said subcontractor on the work.

A-5

RULES OF BIDDING

Bids shall be addressed to and filed in the State of California, Military Department, 10601 Bear Hollow Drive, Rancho Cordova, California 95670, Attention: Purchasing and Contracting Box 12, on or before February 6, 2026, at 2:00 PM, to be publicly opened there on said day.

Enclose bid in envelope, and mark "Event 37616 – Least Bell's Vireo Survey". Bids delivered by courier service must be placed in a sealed envelope and marked as indicated above and placed within the courier supplied pouch or envelope.

All courier pouches and envelopes are opened upon receipt by the Military Department.

NOTICE

Vendors may withdraw bids up until the hour set for opening, and may submit new bids before the hour, but telegraphic/faxed bids or telegraphic/faxed modifications or withdrawal of bids will not be accepted. It is the responsibility of the Vendor to ensure that his bid reaches the Purchasing and Contracting Branch at the designated time.

The Military Department reserves the right to reject any and all bids, to waive any informality in any bids received, and accept only those individual items on the bid form, which it is deemed, may be in the best interest of the State.