Addendum 1.pdf

Florida Department of Transportation

RON DESANTIS

GOVERNOR

1109 South Marion Avenue

Lake City, Florida 32025-5874

JARED W. PERDUE, P.E.

SECRETARY

www.fdot.gov | www.nflroads.com

DISTRICT TWO

PROCUREMENT OFFICE

ADDENDUM 1

DOT-ITB-26-2016-BW

Chiefland Maintenance Employment Services

This Addendum hereby incorporates the following:

Provides Answers to Questions received below.

1. Items that must be included in the vendor rate

• The one percent MyFloridaMarketPlace (MFMP) transaction fee on payments

• Eight Paid State Holidays for staff assigned to this contract

• Two floating days that may be used only for a Governor declared natural disaster or Governor declared holiday that closes the Chiefland Maintenance Office

Would the Department please confirm that all of the above items are intended to be borne by the vendor within its percentage markup. In addition, are there any other required benefits that the vendor must supply to employees assigned to this contract at the vendor expense, beyond any optional internal benefits the vendor may choose to offer

A: All the above mentioned “benefits” are intended to be borne by the vendor within its percentage markup. There are no other required benefits.

2. Historical onboarding and Level 2 background volume

To help us size recruiting, screening, and compliance resources, would the Department please provide historical volume for this contract or for comparable Chiefland Maintenance arrangements, specifically

• The approximate number of individuals onboarded each year for these positions

• The corresponding number of Level 2 background screenings completed annually for these positions

A: Onboarding numbers are dependent upon employee retention. Recent numbers suggest approximately 10 onboarding actions. Background checks are done for each protentional employee hired.

3. Originating Agency Identifier for Level 2 background checks

For the required Level 2 background checks, our understanding from the Florida

Department of Law Enforcement (FDLE) is that staffing companies are generally not issued their own Originating Agency Identifier (ORI) and instead operate under the client agency’s

ORI. For this contract, will the vendor be permitted or required to use the Florida

Department of Transportation Chiefland Maintenance Office ORI for these screenings, or should the vendor plan to process Level 2 checks through a separate arrangement.

A: Vendor will be required to perform background checks by their own methods that meet the standards outlined in the contract. Also a global profile sheet can be obtained by the vendor that outlines the prospective employees corrections background and history.

4. Clarification on inmate supervision for Class III

Regarding Exhibit A Scope of Services, Section V, Classification, Class III Maintenance

Technician Advanced Level, which states that these positions require training, skills, and ability to supervise five inmates, can the Department please confirm whether vendor employees in Class III positions will be working directly with inmate crews. If so, would the

Department provide additional information on the inmate work arrangements.

A: All Class III employees will be working with inmate work crews provided by the Florida

Department of Corrections. All Class III employees are required to hold Corrections Officer certification by FDOC. All positions filled at Chiefland Maintenance will be Class III positions.

5. How many employees currently work under (or will be anticipated to work under) this contract?

A: 5 employees

6. Who are the present vendors?

A: TCI Solutions Group, LLC

7. How many vendors will be awarded as a result of this solicitation?

A: 1 vendor

8. What are the current billable hourly rates or percentage mark-up rates?

A: $26-$28/hr. including markup

9. What were the hourly bill rates or percentage mark-up rates at the time of award?

A: $26/hr. including markup

10. How much was spent (dollar value) on this service last year?

A: Approximately $150,000.00.

11. How much is intended to be spent (dollar value) once the contract is awarded?

A: Approximately $250,000.00

12. Is there a Prevailing/Living wage requirement associated with this project?

A: No

13. Are additional points awarded to firms who are or have Minority Business Enterprise (MBE) partners?

A: No

14. May we attend the bid opening meeting in-person?

A: Yes, this is a public meeting

15. What is the estimated budget for this solicitation? If unknown, could you provide details of previous spending for similar services?

A: Estimated budget is $250,000.00

16. Is this a new or old project? If old, could you please share with us the incumbent details and their markups.

A: TCI Solutions Group Inc. Current markup is 20% on all personnel classifications.

17. Apart from the end of tenure, is there any other reason to release this solicitation? Are there any pain points?

A: The current vendor chose not to renew.

18. Could you clarify if the vendor's "Minimum Qualifications Statement" needs to be mentioned only on the sheet provided? Could you please allow us to provide qualifications in another word document?

A: Yes additional documents may be provided

19. Please clarify what is Financial Project No., that is mentioned in E-Verify form?

A: The financial project number is associated with the contract and funding.

20. Is the electronic W-9 form required to be submitted prior to proposal submission, or only upon contract award?

A: It is preferred to be completed at the time of bid but must be obtained prior to award.

21. Please clarify whether the ‘Authorization to Do Business in the State of Florida’ certificate is required to be submitted with the proposal, or if it may be provided post-submission, prior to contract award.

A: It is preferred to be completed at the time of bid but must be obtained prior to award.

22. Could you please confirm whether the required Certificates of Liability Insurance need to be submitted with the proposal?

A: The certificates of liability insurance will only need to be provided once the vendor is awarded the contract.

23. Sections 21 and 26 of the solicitation provide instructions regarding bid submission. However, Section 21 references submission in a sealed envelope, whereas Section 26 outlines electronic submission requirements. Kindly clarify whether the Department requires bids to be submitted exclusively via email, or if a hard copy submission is also required.

A: The bid will need to be submitted electronically via d2.purch@dot.state.fl.us

24. Please confirm whether we can include our company name in the bid submittal attachment, e.g., ‘[Vendor Name] DOT-ITB-26-2016-BW Bid Submittal.

A: Yes, company name can be included.

25. Please confirm whether we can include additional information in the email subject line along with ‘DOT-ITB-26-2016-BW,’ or should it contain only this text.

A: Yes, additional text may be included

26. Please confirm whether the Department intends to make a single award or multiple awards for this solicitation.

A: Single.

27. Please confirm whether the Department requires only the documents listed under Section 31 to be submitted with the proposal, or if any additional technical documentation is also required.

A: No technical documentation is required– please review the Bid Checklist to make sure you have everything that will need to be submitted for the proposal.

28. Please confirm that the salary ranges specified in Section V ‘Classifications’ (page 21) refer to the Pay Rate, and that we are required to propose a percentage markup based on these ranges only.

A: Confirmed, that is correct. Percent markup should however capture and account for any costs associated with maintaining the contract/personnel.

29. Please guide on how the ‘Average Percentage Mark-Up’ on the Bid Sheet should be calculated.

A: Percentage above the determined employee salary that the department will pay to the vendor for maintaining the contract/personnel.

30. What is the work location for the proposed services?

A: Chiefland FDOT Maintenance areas. (Levy, Gilchrist and Dixie Counties), occasionally assisting other maintenance units in the District Two area.

31. How many positions will be required per year or throughout the contract term?

A: 5 positions are desired. We can operate at 3 minimum.

32. For page 4 of the RFP, there is an E-Verify page, is that to be completed for the submission of this bid, or would that be after award? If needed for the bid, should we just complete the second section as we do not have a Contract Number, Financial Project Number yet?

A: This form can be submitted with the bid but is not a requirement until after award.

33. For page 40 of the RFP, there is an Affidavit Regarding Labor and Services, is that to be completed for the submission of this bid, or would that be after award?

A: This form can be submitted with the bid but is not a requirement until after award

34. Does the bid need to be signed in ink, or is e-sign acceptable?

A: E-sign is acceptable

The bidder must acknowledge receipt of this Addendum by completing and returning to the Procurement Office with its bid submittal by or before the time and date of the bid opening.

Failure to do so may deem the bidder non-responsive.

Company Name

Signature

Date

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.