Addendum_1.pdf

MALIA M. COHEN

CALIFORNIA STATE CONTROLLER

300 Capitol Mall, Suite 1500, Sacramento, CA 95814 P.O. Box 942850, Sacramento, CA 94250

February 20, 2025

To All Prospective Bidders:

Addendum 1 to Invitation for Bid - (IFB) EADM90424, Office Furniture Moving Services including Modular Systems Furniture Assemble and Disassemble Services for LA County.

The purpose of this addendum is to notify potential bidders of the State Controller's Office response to questions and answers received as well as notify potential bidders of changes for IFB EADM90424.

Please note, as a result of this addendum, the following sections have been revised:

Change # Description

1 Bidder Mandatory Qualifications, item 1 has been added to read:

1. California Public Utilities Commission (PUC) License or a California Department of

Consumer Affairs – Bureau of Household Goods and Services (DCA-BHGS) Household Mover Permit is required to perform Office Moving Services in the State of California. A copy of a current valid license must be included with the bid package returned with the bid. The State Administrative Manual (SAM), Chapter 3800, section 3810 states only a PUC licensed carrier can perform a move when items are transported over public streets or highways.

Change # Description

2 Exhibit A, Section 3.d has been revied and is below:

d. Provide storage of property in a secure location as agreed upon by the SCO Contract Manager. Items that would be stored would be modular system furniture, boxes of files, and free-standing furniture at a per-vault rate.

Change # Description

3 Attachment 16, Cost Sheet, Item C has been updated to read and is attached:

Questions and Answers

1. Could we get a list of State Controller Office addresses where we would be required to provide services for under this contract?

Response: Office 1 – 888 South Figueroa St., Los Angeles CA, 90017 Office 2 – 901 Corporate Center Dr., Monterey Park CA, 91754

2. Cost Worksheet (IFB page 24 of 24) – The cost worksheet request for (5) “disposals” is ambiguous. Are you requesting a rate per truckload? If so, what size of truck? A 16’ box truck? A bobtail? A semi-

State Controller's Office

IFB EADM90424

Addendum 1, Questions and Answers trailer? How long of a bobtail or semi-trailer? Could we offer our disposal rate on a per-ton basis rather than a per-truckload basis since this is how landfills charge for disposal?

Response: This is referring to 5 trips with a 26-foot box truck. Quoting on a per-ton basis is preferable.

3. Cost Worksheet (IFB page 24 of 24) – The cost worksheet request for (14) “Property Storage[s]” is ambiguous. What items would typically be stored, and what is the quantity basis for the storage rate?

Are you requesting a per-pallet rate or per-vault rate? Or are you requesting storage per-CWT (100 pounds)? Typically, boxes would be stored on a per-cubic foot basis or on a per-pallet basis, while furniture would generally be stored on a per-vault or per-CWT basis.

Response: Items that would be stored would be modular system furniture, boxes of files, and free-standing furniture at a per-vault rate.

4. Scope of Work, Hours of Service (SOW page 1 of 6) – Can we charge overtime for work performed at nights or on Saturdays and double overtime for work performed on Sundays?

Response: Saturday and Sunday is not considered overtime, and overtime will only be paid according to Attachment 16, Cost Sheet.

5. Is the RFP referring to the house mover license issued by BGHS and regulated by CUP?

Response: A motor carrier permit is required for these services.

6. Will a Motor Carrier suffice in lieu of PUC license?

Response: Yes.

7. Chapter 3800, section 3810 states does not specify which California Public Utilities Commission license is needed, the only license issued by PUC per their website are TCP and TNC, which don't apply to office moving.

Response: A copy of the motor carrier licence is acceptable.

8. Who is the current contractor?

Response: This will be a new agreement for LA County.

9. What is the current contract amount?

Response: This will be a new agreement and there is no previous contract amount.

10. If you are unable to provide the current contract amount, what is the current budget your agency has for this project?

Response: The estimated budget amount is up to $100,000.

11. Disposal Charge Quantity 5, I'm assuming five truckloads 26ft Straight Truck or are you asking per ton?

Response: Estimated 5 trips utilizing a 26-foot box truck is correct but the cost can be quoted per-ton basis.

12. Per Day Estimate Quantity 14? Are you asking for Per Square Footage or Vault storage? "

IFB EADM90424

Addendum 1, Questions and Answers

Please specify.

Response: Per day rate for vault storage

13. Does passing the background check entail that the workers are not ex-convicts?

Response: No, A Live Scan background check is conducted for contractor staff performing services for SCO to ensure there is no criminal history results that would either prevent the worker from performing the work directly related to this contract or create a risk to the SCO.

14. Within the agreement term of the three-year contract, what is the estimated frequency of services on a monthly basis?

Response: The estimated frequency of services per month could range from zero to multiple days or weeks each month.

All other information will remain the same.

Thank you, SCO Bids

IFB Number EADM90424

TERRITORY – Los Angeles County A. Moving Services

Staff Estimated Number of Hours

Rate Per Hour

Regular (Straight) Time (worked 8 hours in a 24-hour period).

Total

2 workers and a truck 200 $ $ 1 worker and a truck 50 $ $

1 extra worker 50 $ $

Moving Services -Overtime Estimated Number of Hours

Overtime Rate Per hour

Overtime (Time and a half) Time (worked over 8 hours in a 24-hour period).

Total

2 workers and a truck 10 $ $ 1 worker and a truck 10 $ $

1 extra worker 10 $ $

Moving Services – Double Overtime

Estimated Number of Hours

Double Overtime Rate Per hour Double Time

(worked over 12 hours in a 24-hour period).

Total

2 workers and a truck 5 $ $ 1 worker and a truck 5 $ $

1 extra worker 5 $ $

Total for A. Moving Services $

B. Modular and Bolting Services

Staff Estimated Number of Hours

Rate Per hour Regular (Straight)

Time (worked 8 hours in a 24-hour period).

Total

2 workers and a truck 400 $ $ 1 worker and a truck 50 $ $

1 extra worker 50 $ $

Staff Overtime

Estimated Number of

Overtime Rate Per hour

Overtime (Time and a half) Time (worked over 8 hours in a 24-hour period).

Total

2 workers and a truck 10 $ $

IFB Number EADM90424

1 worker and a truck 10 $ $ 1 extra worker 10 $ $

Staff Double Overtime

Estimated Number of

Double Overtime Rate Per hour

Double Time (worked over 12 hours in a 24-hour period).

Total

2 workers and a truck 5 $ $ 1 worker and a truck 5 $ $

1 extra worker 5 $ $

Total for B. Modular and Bolting Services $

C. Disposal Charges

Services Estimated Number of Disposals

Per ton Total

Disposal Fees using a 26-foot box truck

5 $ $

D. Incidental Items

Items Unit of Measure Estimated Quantity Total

Computer cart

(carts are free if being used to complete a one-day job)

Per business day and holidays

(no charge for Saturday/Sunday)

File Cart

(carts are free if being used to complete a one-day job)

Per business day and holidays

(no charge for Saturday/Sunday)

Shrink Wrap (wrap is free if being used in moderate quantities for a one-day job)

Per roll

Open Tops (box is free unless box is kept/retained by SCO)

Per box

Moving Labels Per pack of 1,000 2 $ Moving Boxes Per box 100 $ Moving Tape Per roll 30 $

Pink Bag (keyboard/telephone)

Per bag 5 $

Property Storage Per Day 14 $ Total for C. Incidentals for Territory 1 $

CA Sales Tax for Los Angelas County (10.25%): $ Total for A+B+C+D $