Addendum_1.pdf

STATE OF CALIFORNIA —DEPARTMENT OF CORRECTIONS AND REHABILITATION GAVIN NEWSOM, GOVERNOR

DIVISION OF ADMINISTRATIVE SERVICES

OFFICE OF BUSINESS SERVICES

9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

January 6, 2025

TO: PROSPECTIVE BIDDER

RE: INVITATION FOR BID (IFB) NUMBER C5612562-D, ADDENDUM NUMBER 1

IFB C5612562-D has been revised and the revised portion is enclosed. You may view or download a copy of the IFB document(s) by accessing the California State Contracts Register (CSCR) at https://caleprocure.ca.gov/pages/index.aspx.

The following modifications have been made:

Exhibit A, Scope of Work has been revised and replaced in its entirety with Exhibit A, Scope of Work, Addendum 1, reflecting updated language in Section 5, Contractor Responsibilities, item H.

If you have any questions or need assistance from this office, please contact Sonia Luna at sonia.luna@cdcr.ca.gov or (279) 210-3753

Sincerely, Sonia Luna Sonia Luna Contract Analyst, Master Contracts Unit Institution Contracts Section Contracts Management Branch

TBD Bid Number C5612562-D California Department of Corrections and Rehabilitation (CDCR) Exhibit A Scope of Work Addendum 1

WATER DISTRIBUTION SYSTEM / WATER TREATMENT PLANT OPERATOR / SUPERVISOR

SERVICES

1. INTRODUCTION

This is a Master Agreement in which the Contractor shall provide Temporary Relief for Water Distribution System/Water Treatment Plant Operator/Supervisor Services. The Contractor will be compensated for services performed in accordance with the applicable rate(s) identified on the Exhibit B-1, Rate Sheet which shall include all labor, personnel, transportation (including travel, per diem, fuel, and mileage), materials, supplies, tools, any necessary equipment, permits, licenses, taxes, fees, shipping/freight charges, and every other item of expense necessary (unless otherwise specified herein) to provide all services identified herein for the California Department of Corrections and Rehabilitation (CDCR) locations listed on Exhibit E, List of Participating Locations.

Labor expenses shall be included on the Exhibit B-1, Rate Sheet and shall not be billed separately.

The State reserves the right to increase and/or decrease the frequency of services, as deemed necessary to meet the needs of the State. Any increase in services shall be performed at the same rate(s), as identified on the Exhibit B-1, Rate Sheet. There shall be no penalty or fees incurred by the State for a decrease in requested services. The Contractor will be notified in writing by the CDCR Contract Liaison or designee of services to be increased and/or decreased.

Quantities of services identified herein are CDCR’s estimates only. The State does not expressly or by implication agree the actual amounts will correspond therewith and reserves the right to increase/omit portions of the service as may be deemed necessary or advisable by the State. This shall remain in force for the entire term of this Agreement.

CDCR reserves the right to increase and/or decrease the number of participating CDCR locations throughout the term of this Agreement. Any decrease in the number of participating locations will be provided in writing from CDCR and shall result in no cost to the State. Any increase in participating locations will be added by Amendment, and services shall be provided at the same rates as the CDCR location in closest proximity (already included in the Agreement), and same terms as identified herein.

Travel time to and from the institution/facility will not be paid. Services shall begin when the Contractor arrives and checks in at the designated service location. Any loss of time checking in and out of the institution/facility access points, and loading/unloading tools and materials (either at the Contractor’s location or the institution/facility) will not be reimbursed by CDCR.

The State assumes no responsibility for any work commenced by the Contractor and will not reimburse the Contractor for any work performed prior to approval and scheduling by the CDCR Contract Liaison or designee.

2. UTILIZATION OF TEMPORARY RELIEF SERVICES

Contracted temporary relief services shall be utilized on an as-needed basis to fill behind temporary vacancies when: 1) Appropriate staffing levels cannot be maintained with State civil service employees; or 2) For regulatory compliance.

Scope of Work Addendum 1

3. HOURS OF OPERATION

The Contractor shall provide services on the dates and times requested by the CDCR Contract Liaison or designee, within twenty-four (24) hours of notification. CDCR may request services at any time, including weekends and holidays. CDCR does not imply, nor guarantee, a set number of hours per week. Service needs may vary and are subject to change according to the needs of the institution/facility, which may include 24 hour, 7 day a week coverage.

4. WATER DISTRIBUTION SYSTEM AND/OR WATER TREATMENT PLANT OPERATOR DUTIES

Under the general direction of the Correctional Plant Manager (CPM) or designee, the Temporary Relief Water Distribution System and/or Water Treatment Plant Operator directs, supervises, and performs the day-to-day operations of the institution’s water distribution system and/or water treatment plant. The Contractor’s staff shall perform all water distribution system and/or water treatment system plant operations services, as specified herein, and in accordance with site-specific operating procedures and requirements to maintain the optimum level of efficiency for the water distribution systems and water treatment plants. Site specific training will be provided at each location, prior to the commencement of duties. These duties include but shall not be limited to:

Shift Operator

a. Directly supervise operators or personally sampling as required for process control and testing laboratory submittal, including preparation of the chain of custody documentation, as directed during institutional training.

b. Make necessary adjustments into the Supervisory Control and Data Acquisition (SCADA) system to produce portable water in accordance with Title 22 of the California Code of Regulations.

Perform and interpret all daily, weekly, monthly, and quarterly tests to determine any necessary changes in the treatment process to maintain an efficient operating system that meets the State’s requirements.

c. Read, interpret, and understand the requirements and conditions of the institution’s water distribution system and/or water treatment plant, ensuring that all deadlines are met.

d. Review the institution’s operational procedures and processes of the water distribution system and/or water treatment plant each shift to meet deadlines required for compliance.

e. Perform preventative maintenance and repair, of pumps, chlorinators, gas engines, irrigation equipment, domestic wells, painting and any additional equipment located at the water treatment plant and/or water distribution system.

f. Ensure safe working conditions exist in all areas of the water distribution system and/or water treatment plant and maintain the safety and security of all staff and incarcerated.

g. Maintain order in all work areas and adhere to rules and policies of the institution and CDCR at all times.

h. Provide visual sighting of incarcerated workers at least once per hour for accountability, as well as safety issues and possible security breaches.

Scope of Work Addendum 1

i. Follow the tool control guidelines as set forth in the CDCR Department Operations Manual (DOM), Article 18, Section 52040.8 which includes counting and signing the daily tool inventory for the shop/work area at the beginning and the end of each shift. Any lost or missing tools shall immediately be reported to the CPM or designee.

j. Provide relevant information for ordering materials, supplies, tools, and equipment, including recommendations for the purchasing of the proper amount of operating supplies and repair parts in stock.

k. Identify, correct, and provide accurate information to the CPO, CPM, or designee. Update and maintain proper timekeeping and record-keeping of test results and data. Prepare and submit all required reports, after review by the CPM or designee.

l. Perform other related duties, as necessary, to meet all required standards and maintenance of an efficient operating water treatment plant and water distribution system that meets the State’s compliance and health requirements and ensures security of the institution.

Chief Plant Operator

In addition to the duties listed above the Chief Plant Operator’s (CPO) duties may include but are not limited to: providing direction and supervision to subordinate operators, notification to the State Water Resources Control Board (SWRCB) regarding any operational issues impacting permit requirements, develop Standard Operating Procedures for the treatment facility or distribution system, prepare and submit regulatory reporting data, respond to documented deficiencies from regulatory agencies, develop and implement maintenance schedules, maintain maintenance records, determine the need for repairs, and respond to emergencies.

5. CONTRACTOR RESPONSIBILITIES

a. The Contractor shall ensure that all requested services are mutually agreed upon between the Contractor and the CDCR Contract Manager or designee. The Contractor shall obtain written authorization from the CDCR Contract Manager or designee prior to performing any services.

b. The Contractor shall provide services within the time frames specified by the CDCR Contract Manager or designee.

c. The Contractor shall provide a list of their prospective staff to the CDCR Contract Liaison or designee at least ten (10) working days prior to the service provider’s start date, to secure proper gate clearances for the Contractor’s staff. The CDCR Contract Manager and the CDCR Contract Liaison or designee shall be notified of any additions or corrections to the Contractor’s list at least ten (10) working days prior to the service provider’s start date.

d. If any one of the Contractor’s staff is unable to perform services due to illness, resignation, or factors beyond the Contractor’s control, the Contractor shall immediately submit qualifications of proposed substitute personnel to the Contract Manager or designee for approval.

e. The Contractor shall provide to the CDCR Contract Manager and the CDCR Contract Liaison or designee a copy of each prospective staff’s Grade 1, 2, 3, and 4 Water Distribution and Water Treatment Operator Certificate of Competence issued by the State Water Resources Control Board.

Scope of Work Addendum 1

f. The Contractor shall notify the CDCR Contract Liaison or designee at least twenty-four (24) hours in advance of any changes to scheduled services or change in personnel, to avoid disruption of services.

g. The Contractor shall ensure that all required monitoring samples are taken and processed for analysis by the lab. The Contractor shall ensure that the chain of custody documentation has been filled out properly and accompanies the samples to be analyzed by the lab. The list of required samples and frequency will be provided to the Contractor’s staff.

h. The Contractor and Contractor’s staff be required to complete the CDCR New Employee Orientation Program at the CDCR facility. No contract operators shall supervise Incarcerated Individuals without CDCR staff escort until New Employee Orientation has been completed.

Required training shall be included as time performing contracted services. In addition, the Contractor and Contractor’s staff must attend all on-the-job training provided by plant operations staff, as required. The Contractor and Contractor’s staff shall sign all training forms and documentation, as required. The dates, times, and duration for participating in the training program shall be mutually agreed upon between the Contractor and the CDCR Contract Liaison, or designee.

i. The Contractor shall provide water distribution system and/or water treatment plant operation services at the grade level 1, 2, 3, and 4 requested by the Contract Manager or designee. The Contractor may provide these services at a higher grade level than requested; however, CDCR will compensate the Contractor at the grade level requested, as identified on the Exhibit B-1, Rate Sheet.

j. The Contractor may be required to act and perform the duties of Chief Plant Operator (CPO) or Shift Operator (SO), as defined in Title 22 – Social Security, Division 4 – Environmental Health, Chapter 13 – Operator Certification, Article 1, Section 63750.25, which states, ““Chief operator” means the person who has overall responsibility for the day-to-day, hands-on, operation of a water treatment facility or the person who has overall responsibility for the day-to-day, hands-on, operation of a distribution system.” and Section 63750.70, which states, ““Shift operator” means a person in direct charge of the operation of a water treatment facility or distribution system for a specified period of the day.” The Contractor shall provide a water distribution system/water treatment plant operator of the appropriate grade to assume the duties of CPO or SO, when requested by the Contract Manager or designee.

k. Should the Contractor fail to provide any of the specified services in the prescribed manner, the CDCR may call back the Contractor to provide services within four (4) hours, unless otherwise specified, at no additional cost to the State.

6. EMERGENCY CALL OUT SERVICES

The Contractor shall provide after-hours Emergency Call Out response within four (4) hours of notification from the CDCR Contract Liaison or designee.

Emergency Call Out Services provided by the Contractor shall be paid by the applicable rate identified on Exhibit B-1, Rate Sheet of the responding employees, plus 50%.

7. LICENSE / PERMIT / CERTIFICATION REQUIREMENTS

Copies of all required licenses/permits/certifications shall be provided by the Contractor at the time of bid submittal.

Scope of Work Addendum 1

The Contractor shall be licensed to do business in the State of California and shall obtain at his/her expense all license(s) and permit(s) required by law for accomplishing any work required in connection with this Agreement. The Contractor shall be fully qualified, licensed and permitted, and have sufficient qualified and permitted personnel/technicians available at all times during the term of this Agreement to properly perform all services required.

Pursuant to Title 22 – Social Security, Division 4 – Environmental Health, Chapter 15 – Domestic Water Quality and Monitoring Regulations, Article 2 – General Requirements, Sections 64413.5 and 64413.7, the Contractor’s staff shall possess and maintain a minimum certification of one grade below the rated grade of the Water Treatment and Distribution System they will be employed at. All operators provided by the contractor to fill CPO positions shall at a minimum maintain the certification at the level of the Water Treatment and Distribution System they will be employed at. Certificate of Competency certifications issued by the SWRCB for each person assigned under this Agreement will be the only certifications accepted.

If the Contractor is located within the State of California, a business license from the City or County in which the Contractor is headquartered is required. However, if the Contractor is a corporation, a copy of the corporation documents from the California Secretary of State may be submitted. If the Contractor is located outside the State of California, a copy of the business license or corporation documents showing the company is in good standing in that state must be submitted.

The Contractor shall ensure that all licenses, permits, certifications, and any other requirements outlined herein are always current and in effect during the term of this Agreement. The Contractor shall provide renewed licenses/certifications to CDCR no less than thirty (30) days prior to the expiration date or replace the Contractor’s staff.

If, during the course of the Agreement, any of the required licenses and certifications as stated herein are found to be inactive, revoked, or non-compliant, CDCR may immediately terminate the Contractor’s staff and/or the Agreement.

8. CDCR RESPONSIBLITIES

a. CDCR will provide twenty-four (24) hours advance written notice to the Contractor for all requested services based upon the needs of the CDCR institution.

b. The CDCR Contract Liaison, CPM, or their designee will provide the Contractor with written authorization to proceed prior to the Contractor performing any service(s) for the institution.

c. CDCR will provide the Contractor and Contractor’s staff with all required protective and safety equipment and corresponding instructions/training.

d. CDCR will provide the following information to the Contractor:

Duration of services required Number of Water Distribution/Water Treatment Plant Operators/Supervisors needed Shift Assignments Grade level of Operator(s) required

The provided information will be CDCR’s good faith estimate, based on the circumstances known to CDCR at the time of the request. CDCR does not imply, or guarantee, the estimates provided since they are subject to change depending on CDCR’s ability to successfully recruit and fill CDCR staff vacancies. The request shall be documented in writing as mutually agreed upon by the CDCR Contract Manager or designee, and the Contractor.

Scope of Work Addendum 1

e. Inspections will be conducted by the CDCR Contract Liaison or designee at various times during the Agreement term to assess the quality of work and determine acceptability of work performed, prior to approving payment of invoices. The routine inspections will evaluate the work performance of the Contractor, or Contractor’s staff, to determine if CDCR standards and departmental policies and procedures are appropriately applied.

f. The CDCR Contract Liaison or designee will be responsible to coordinate, schedule, and provide training including New Employee Orientation (as applicable), Staff and Incarcerated Relations, Emergency Situations within an Institution, or any other required training to the Contractor and Contractor’s staff.

g. The CDCR Contract Liaison or designee and plant operations staff will work jointly to coordinate, schedule and provide on-the-job training in the following areas:

Operations and Maintenance Manuals Tool Control Program Chain of Custody documentation for lab samples Equipment and preventative maintenance work orders and reports Standard Automated Preventative Maintenance Systems (SAPMS)

9. CDCR CONTRACT INFORMATION

Should questions or problems arise during the term of this Agreement, the Contractor should contact the following offices:

Institution/Facility Contract Liaison:

See Exhibit E, List of Participating Locations

Billing/Payment Issues:

Adriana Perez, Contract Analyst Capital Planning and Project Services Branch Facility Planning, Construction and Management 9838 Old Placerville Road, Suite B Sacramento, CA 95827 Phone Number: (916) 255-1134 Fax Number: (916) 255-3030

Scope of Work/Performance Issues:

Joe Borla, Facilities Asset Management Branch Phone Number: 279-223-2745 E-mail: joseph.borla@cdcr.ca.gov

General Contract Issues:

Office of Business Services Contracts Management Branch Phone Number: (279) 210-3753 Email: m_cdcrobscontracts@cdcr.ca.gov