Addendum 1.pdf

Date Printed: Aug 19, 2024 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Proc Folder: 1486050 Reason for Modification:

Doc Description: One (1) Compact Excavator w/ Accessories and Attachments Addendum No. 1

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2024-08-19 2024-08-26 13:30 CRFQ 0603 ADJ2500000014 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

David H Pauline 304-558-0067 david.h.pauline@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 19, 2024 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 1

To provide responses to the Vendor Technical Questions, see attached.

Bid opening date and time remain August 26, 2024, at 1:30 pm., est.

No other changes.

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

CAMP DAWSON ARMY

TRAINING SITE

1703 COONSKIN DR 240 ARMY RD

CHARLESTON WV KINGWOOD WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 One (1) Compact Excavator 1.00000 LS

Comm Code Manufacturer Specification Model #

22101526

Extended Description:

Contract Item 3.1.1. - Quantity of One (1) E60 R2-Series Bobcat Compact Excavator, or EQUAL, with accessories and attachments.

SCHEDULE OF EVENTS

Line Event Event Date 1 Vendor Technical Questions Due By 11:00 am., est. 2024-08-15

SOLICITATION NUMBER: CRFQ ADJ2500000014

Addendum Number: 1

The purpose of this addendum is to modify the solicitation identified as (“ADJ2500000014”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

☐ Modify bid opening date and time.

☐ Modify specifications of product or service being sought.

☒ Attachment of vendor questions and responses.

☐ Attachment of pre-bid sign-in sheet.

☐ Correction of error.

☐ Other.

Description of Modification to Solicitation:

1. To provide response to the Vendor Technical Questions, see attached.

2. Bid opening date and time remains August 26, 2024, at 1:30pm., est.

3. No other changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

DEPARTMENT OF THE ARMY

JOINT FORCES HEADQUARTERS WEST VIRGINIA

1707 COONSKIN DRIVE

CHARLESTON, WEST VIRGINIA 25311-1026

August 15, 2024

ADDENDUM NO. 2- CRFQ-ADJ2500000014

RE: One (1) Compact Excavator w/ Accessories and Attachments

TO: Prospective Bidders

FROM: West Virginia Adjutant General’s Office

PART 1 – TO PROVIDE RESPONSES TO TECHNICAL QUESTIONS

Q1: What do the two option packages include? (3.1.1.2 functional option packages P83 and C5, below or equal.)

A1: The P83 extendable arm package (or equal) includes: Extendable arm (maximum reach at ground level 265.2 in., or greater). Angel blade, hydraulic clamp (thumb), second auxiliary hydraulic system, and hydraulic x-change system.

The C52 cab comfort package (or equal) includes: Enclosed cab with HVAC, deluxe instrument panel with keyless start, deluxe cloth suspension seat, travel motion alarm, and AM/FM radio with Bluetooth™ and touch display.

Q2: Would you accept machine with non-extendable arm? OR a smaller machine with extendable arm?

A2: Yes, the extendable arm is mandatory specification. Minimum reach at ground level should be

265.2 in., or greater.

Q3: 3.1.1.2 Could you please define the features in these packages that are required. I can not find information on what these packages include.

A3: The P83 extendable arm package (or equal) includes: Extendable arm (maximum reach at ground level 265.2 in., or greater). Angel blade, hydraulic clamp (thumb), second auxiliary hydraulic system, and hydraulic x-change system.

The C52 cab comfort package (or equal) includes: Enclosed cab with HVAC, deluxe instrument panel with keyless start, deluxe cloth suspension seat, travel motion alarm, and AM/FM radio with Bluetooth™ and touch display.

Q4: 3.1.1.14 Must mower be flail type? Would you allow a rotary cutter in place?

A4: Yes, the attachment we are looking for is the flail type. No, a rotary cutter would not be accepted.

Q5: The required specifications list the machine must have an extendable arm. Below is a chart listed for the machine that we can quote (Develon DX63-7). It would not have an extendable arm, but we can quote with our long arm. Can you please verify that the reach would be sufficient?

A5: The mandatory extendable arm must have a minimum reach at ground level should be 265.2 in., or greater.

Q6: The required specifications list the machine must have an angle blade. Develon currently only offers a straight blade. Is this something that would be absolutely needed?

A6: Yes, the attachment we are looking for is an angle blade due to the nature of the work that the excavator is intended for.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ ADJ2500000014

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

☒ Addendum No. 1 ☐ Addendum No. 6

☐ Addendum No. 2 ☐ Addendum No. 7

☐ Addendum No. 3 ☐ Addendum No. 8

☐ Addendum No. 4 ☐ Addendum No. 9

☐ Addendum No. 5 ☐ Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.