Addendum 1.doc

Addendum 1 is a document issued by the City of Madison Purchasing Services for Request for Bid (RFB) #14037-0-2025-TJ, specifically addressing a procurement for Commercial Robot Floor Cleaners for the Madison Public Library. The addendum, dated June 4, 2025, notifies bidders that substitute items will be considered for the bid, with vendors required to provide detailed manufacturer information, model specifications, and product literature for evaluation. The bid submission deadline is set for Thursday, June 12, 2025, at 2:00 PM CST, with electronic proposals to be sent to bids@cityofmadison.com. Key procurement dates include the initial issue on May 29, 2025, a vendor questions deadline of June 5, 2025, and official answers to be posted on June 9, 2025.

The procurement opportunity involves acquiring two Phantas S1 Pro all-in-one commercial cleaning robots, complete with docking stations and a comprehensive 5-year service contract covering mapping and setup. Bid evaluation will focus on responsiveness, vendor responsibility, and overall best value to the municipality, with vendors required to complete mandatory forms such as a Signature Affidavit, Vendor Profile, Cost Proposal, and References. The city has established cooperative purchasing options and is tax-exempt, with potential local vendor preference considerations and affirmative action requirements. While no specific budget range is provided, the solicitation suggests an open competitive bidding process that allows multiple bids from qualified vendors, emphasizing technical compliance, pricing, and comprehensive service offerings.